Tag: virtual workplace

  • 10 Best Virtual Office Software For Remote Teams in 2023

    In the contemporary world, individuals increasingly desire the freedom to work from diverse locations, a possibility that is seamlessly facilitated by the concept of the virtual office. With the surge in remote work, the demand for purpose-built tools to enable efficient virtual office operations has seen a corresponding rise. These virtual office tools cater to a broad spectrum of enterprises, ranging from nascent startups to established corporations. According to recent research, a staggering 70% of large corporations and 62% of small businesses have embraced virtual office solutions. These tools offer a repertoire of features, effectively eliminating the necessity for physical office spaces, empowering individuals to operate proficiently from remote locales. The deployment of virtual office tools serves to enhance the professionalism and credibility of businesses.

    The trajectory of the virtual office trend is marked by rapid growth. As you embark on establishing your own business, you will realize that the diverse skill set required for its successful expansion is dispersed across the globe. By harnessing the capabilities of a virtual office, you can engage talents and avail services transcending geographical boundaries.

    This blog delves into the realm of essential virtual office tools, unveiling a curated selection of the best options available. The virtual office tools explored here promise to streamline your operations, enhance communication, and elevate productivity to unprecedented heights.

    Best Virtual Office Tools

    Below, you will find an array of tools tailored to suit the virtual office environment, each designed to optimize your remote work experience.

    Teamflow
    Dropbox
    Time Doctor
    Slack
    Trello
    Sococo
    Zoom
    Tandem
    GoTo Meeting
    WorkInSync

    Teamflow

    Website www.teamflowhq.com
    Rating 4.8 out of 5
    Free Trial Available
    Platforms Supported Web, Android, iPhone/iPad
    Best For Seamless remote work and collaboration

    Teamflow - Virtual Office Tool
    Teamflow 

    Teamflow is an online workspace for extraordinary remote teams. It recreates the spontaneity of casual, unplanned chats and the seamless team collaborations employees miss from working at physical offices. The virtual office software was built on three ideas- spatiality, persistence, and apps.

    When a business team first sets up in Teamflow, the applications first customize the layout and then set up desks, work areas, and meeting rooms. Teams can also integrate apps like notepads or whiteboards and embed applications like Slides or Google Docs. When using the software, teams can see their video in a bubble on a virtual office floor plan- in the same way they might see each other across physical offices.

    Moreover, with the platform, employees can shadow their teammate’s calls, dial together in real-time, and share valuable insights in real-time. These features allow teams to celebrate their wins and help grow via collaborative knowledge sharing.

    Features of Teamflow

    • Meeting Space: Users can select from a wide range of meeting spaces to match their needs, design a cozy corner office for routine 1:1s and build their favorite virtual venues with Teamflow.
    • Spatial Audio: The platform’s spatial audio feature allows teams to create a natural workspace while encouraging spontaneous interactions.
    • Multiple Screen Shares: There will no longer be restrictive, clunky video meetings with no need to choose or switch between windows by accessing the multiple screen shares feature.
    • App Integrations: Teamflow’s convenient app integrations seamlessly bring Trello, Google Docs, and Notion into employees’ shared workspace.

    Pros

    • Teamflow’s interaction model makes business teams feel like they are in a physical office.
    • Effective collaborations with reduced meeting scheduling times.
    • Easy-to-use platform with a customer representative to guide you through the onboarding process.

    Cons

    • The camera setting doesn’t offer the option for virtual background or blurry effects.
    • The software doesn’t offer a mic and webcam, making it challenging to communicate when sharing screens.
    • Users don’t have privacy when sharing the screen.

    Pricing Plans

    Plan Yearly Price Monthly Price
    Your current office $799/employee/month $799/employee/month
    Seed $15/employee/month $20/employee/month
    Business $25/employee/month $30/employee/month

    Dropbox

    Website www.dropbox.com
    Rating 4.5 out of 5
    Free Trial Available
    Platforms Supported Web, Android, iPhone/iPad
    Best For File syncing, storage & sharing

    Dropbox - Virtual Office Software
    Dropbox 

    Dropbox is like a modern workspace designed to help users reduce their busy work to let them focus on things that matter to them. It is a cloud file storage and synchronization platform where all team content comes together. The software allows users back up their files online and synchronizes all their local Dropbox folders across different devices. Users can access this file-sharing service by any web browser or Dropbox application installed on a laptop, mobile, computer, or tablet. Moreover, it allows employees to share the data and files such as Excel and PowerPoint with their team members and make changes in the documents in real time.

    When a user subscribes to the platform, he is allotted a certain amount of storage space in an online server called ‘the cloud.’ And after installing Dropbox app on his mobile or computer, files stored in the Dropbox can also be copied to the Dropbox server. The tools enable users to bring all their files in a single place, making it easier to find and synchronize on all their devices, allowing them to access the files anytime and anywhere.

    Features of Dropbox

    • Cloud Storage: With online cloud storage, Dropbox allows users to keep their files safe. Moreover, they get free storage of up to 2GB and 100 GB on for-fee plans.
    • Encryption Security: The platform uses 256-bit AES encryption security, letting users share the most confidential files safely and securely.
    • Share Screenshots: When using the tool, users need not take screenshots, drag them into Dropbox, and copy the share link. They can share screenshots quickly by enabling Dropbox’s screenshot-sharing feature.
    • Add Comments to Files: With the platform’s commenting feature, users can discuss changes to a particular file.
    How to Use Dropbox

    Pros

    • Dropbox app is available practically for every operating system.
    • Backups and synchronizes files automatically.
    • The software offers a flexible range of collaborative tools.
    • It offers superb app integration and offline functionality.

    Cons

    • Free users are offered poor storage limits.
    • Compared to other similar tools, Dropbox has expensive paid subscriptions.
    • It offers a limited search function.

    Pricing Plans

    Plan Yearly Price Monthly Price
    Plus $9.99 / month $11.99 / month
    Family $16.99 / month $19.99 / month
    Professional $16.58 / month $19.99 / month


    Drew Houston—CEO & Co-Founder of Dropbox | Internet Entrepreneur
    Drew Houston is a Software Engineer and an Internet Entrepreneur who established the cloud storage service, Dropbox in 2007. He has an estimated net worth of $2.46 billion, as of 2020.


    Time Doctor

    Website www.timedoctor.com
    Rating 4.6 out of 5
    Free Trial Available
    Platforms Supported Web, Android, iPhone/iPad
    Best For Employee Time Tracking with Screenshots

    Time Doctor - Virtual Office Tool
    Time Doctor

    Time Doctor is a cloud-based time tracking and management platform that businesses use to monitor their workforce productivity. This platform allows users to access multiple tools for time tracking, payroll management, web activity monitoring, and reporting. For instance, it sends distraction alerts if employees go off task too long. It can also take screenshots and screen recordings as proof for employers.

    With Time Doctor, an employer can enter time spent on each business project and calculate his employees’ billable and non-billable working hours. With this solution, they can also keep track of the time employees spend on chats, calls, meetings, internet usage, and other activities. The payroll functionality allows companies to record employees’ working hours and create weekly or monthly payslips. Moreover, Time Doctor also enables integration with multiple project management and accounting software, such as Slack, JIRA, Salesforce, and Basecamp.

    Features of Time_Doctor

    • Time Tracking: Time Doctor allows employers to track their and their employees’ time to see what’s done throughout the day. In addition, the software creates a summary of time spent on each business project, task, and client.
    • Online Timesheets and Payroll: The platform creates seamless time sheets and payrolls that managers can review and approve as needed and pay employees based on hours worked.
    • Project Management and Budgeting: With the Time Doctor, users can efficiently align projects and budgets. They can create tasks, assign projects, and review progress, simplifying project management.
    • Productivity Measuring and Summary Reports: The app allows managers to view screenshots of real-time progress. It creates daily and weekly summary reports of website and app usage, client breakdown, and more.

    Pros

    • Help track time without selecting a task.
    • It supports manual time editing.
    • Provides a mobile app and is available as a powerful Chrome extension.
    • Time Doctor provides an API to integrate any software application.

    Cons

    • It offers limited customization options to generate reports.
    • The platform’s extensive tracking features might be perceived as an invasion by employees.
    • Its pricing structure might not be suitable for small businesses and startups.
    • Some users find it challenging to learn the software’s interface and features.

    Pricing Plans

    Plan Price
    Basic $5.9/user/month
    Standard $8.4/user/month
    Premium $16.7/user/month


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    Slack

    Website Slack.com
    Rating 4.7 out of 5
    Free Trial Available
    Platforms Supported Web, Android, iPhone/iPad
    Best For Team communication and workflows

    Slack - Virtual Office Software
    Slack 

    Slack is a workplace messaging application that can be used to send messages and files. Simply put, it’s an instant messaging tool. The application is designed to enable users to easily communicate while eliminating the ‘app fatigue’ that occurs when using multiple communication applications. It offers two types of chats – direct message or DM (person-to-person chat) and channels (group chats). Slack channels can be public or private chat groups, wherein the former allows anyone to see and join the chat group, and the latter allows only channel members to see and join the chat group.

    All real communication occurs in the chat window where users can read messages, reply, use emoji reactions, create reminders, upload stickers and GIFs, see RSS feeds, receive add-on notifications, and use many other features such as whistles and bells. This messaging app allows business teams to communicate more effectively by replacing text messaging, instant chatting, and email with a single software. Additionally, its desktop and mobile versions enable business teams to interact and coordinate their work from any place and at any time.

    Features of Slack

    • Apps and Integrations: Slack can be connected with Google Drive, Office 365, Asana, Blossom, Trello, JIRA, Pivotal Tracker, and over 2,200 other project management tools.
    • Workflow Builder: With the ‘workflow builder’ feature, users can automate their routine actions and communication to get back to the kind of work that only humans can do.
    • Slack Connect: The platform offers a ‘Slack Connect’ feature to help users collaborate with teams at other organizations as they do with teams at their companies.
    • File Sharing: Users can share files, photos, videos, and documents from their device or cloud storage service without switching tabs or windows.

    Pros

    • Slack makes it easier to share even something funny or off-topic with co-workers.
    • Users can collaborate easily with someone in real time.
    • Thanks to Slack’s excellent security, users’ data is always protected within the platform.
    • Users can download the app to their desktop and use it as a mobile app.

    Cons

    • The conversations are automatically deleted after 14 days.
    • The platform offers minimum file storage.
    • Users can’t make a public group private after creating it.
    • Messages can become unorganized relatively quickly.

    Pricing Plans

    Plan Price
    Free ₹0/month
    Pro ₹218/month*
    Business ₹375.20/month*
    Enterprise Grid Custom Pricing

    Trello

    Website Trello.com
    Rating 4.5 out of 5
    Free Trial Available
    Platforms Supported Web, Android, iPhone/iPad
    Best For Task and Project Management

    Trello - Virtual Office Tool
    Trello 

    Trello is a visual tool empowering business teams to manage any type of project, workflow, or task tracking. This project management and collaboration tool organizes projects into boards representing different business projects. Within each board, employers can add lists representing different stages of the project and cards representing individual tasks. It needs just one glance to figure out what project or task the employees are working on, which employee is working on what, and where something is in process.

    By accessing this project management platform, users can add attachments, comments, and due dates to cards and move them from one list to another to reflect a specific project’s progress. It acts as a digital bulletin board to track and manage everything about business projects. With Trello, users can say goodbye to sticky notes, cluttered email inboxes, and forgotten deadlines. Furthermore, it supports integration with hundreds of third-party applications and services, including Slack, Google Drive, OneDrive, JIRA, GitHub, and more.

    Features of Trello

    • Search and Filtering: The platform’s powerful search function allows users to search for boards, cards, labels, and team members. They can filter cards by labels, due dates, and other categories.
    • Power-Ups: Trello’s version of plugins, ‘Power-Ups,’ allow users to add extra features and functionalities to their boards, such as adding custom fields or integrating with other tools.
    • Calendar View: The ‘Calendar View’ features help users view all their due dates and project deadlines in a single place.
    • Notifications: Users are updated about their mentions, comments, or card updates via notifications on their mobile or email.
    Boost your productivity with Trello

    Pros

    • The platform emphasizes ease of use, as most users can grasp its basics within minutes.
    • With Trello, users can easily organize their projects and tasks into boards, lists, and cards.
    • The project management app makes it easier for team members to collaborate and work together.
    • Users can use Trello for any type of project or task.

    Cons

    • The free version of Trello limits attachment size and integrations.
    • The app can accidentally drag, move, and delete a card.
    • It offers limited scalability making it an unsuitable choice for large companies.

    Pricing Plans

    Plan Price
    Free $0
    Standard $5/user/month, if billed annually
    Premium $10/user/month, if billed annually
    Enterprise $17.50/user/month, if billed annually

    Sococo

    Website www.sococo.com
    Rating 4.1 out of 5
    Free Trial Available
    Platforms Supported Web, Android, iPhone/iPad
    Best For Virtual Office and Remote Team Collaboration

    Sococo - Virtual Office Tool
    Sococo 

    Sococo is a cloud-based SaaS platform letting business teams work side-by-side in the same online office, no matter where team members reside. It’s a virtual office solution for distributed teams that allows them to collaborate, connect, and overcome the barriers of physical distance. With Sococo, team members can stay and work together on different projects using office maps and virtual avatars. The platform provides users access to virtual office maps, meeting rooms, team messaging, voice and video chat, virtual avatars with status updates, screen-sharing, and many other features.

    The virtual office tool allows users to update their availability status through avatars to provide more transparency to the business teams. It means users can display whether they are present in the meeting or not with avatar status updates. With Sococo, teams can book meeting rooms to quickly collaborate on any business project without using any third-party software. Moreover, the users can use Sococo’s video and voice calling, 1-to-1 chat messaging, and advanced screen-sharing features to connect and work seamlessly online.

    Features of Sococo

    • Map: Sococo maps allow remote teams to overcome barriers of physical distance by working side-by-side in the same virtual office.
    • Meeting Rooms: Teams can book meeting rooms to work together. Even the platform allows booking different rooms and floors for different teams.
    • Voice, Video, and Screen Share: With these features, teams can see and talk to their colleagues, know what they are up to, and receive responses immediately.
    • App Integration: Sococo can integrate various third-party applications, including Microsoft Teams, Zoom, Webex, Google Meet, and more.

    Pros

    • Remote teams can share documents and communicate with co-workers using in-app chat capabilities.
    • The platform offers various classroom and office setups.
    • Sococo integrates with multiple third-party meeting management, collaboration, and video conferencing apps.
    • Businesses can have specific rooms and floors for different teams.

    Cons

    • There is a limit to the number of voice call minutes.
    • No personal space customization.
    • Screen sharing has a lot of lag.
    • Often, voice chat and media sharing encounter issues.

    Pricing Plans

    Plan Price
    Sococo $13.49 Per Seat per Month, Annually Prepaid
    Sococo Unlimited $24.99 Per Seat per Month, Annual Term

    Zoom

    Website Zoom.us
    Rating 4.6 out of 5
    Free Trial Available
    Platforms Supported Web, Android, iPhone/iPad
    Best For Video conferencing & web conferencing for teams of all sizes

    Zoom - Virtual Office Software
    Zoom

    Zoom is a cloud-based video conferencing platform users can use to connect online with others via video or audio, or both while conducting live chats. It can be used through a mobile app or computer desktop for video conferences, live chat, and webinars. The video conferring application allows users to create and join virtual meeting rooms to communicate with each other using video and audio. Moreover, the platform provides features allowing users to share their screens and files and use text chat to talk privately or publicly in meetings.

    To join a Zoom meeting, the users must have the Zoom app, meeting ID or link, and a password. While it’s unnecessary for the participant to have a Zoom account to join the meeting, a user hosting the meeting must set up a Zoom account. Some time ago, Zoom enabled passwords by default. It means users manually entering the meeting details need a password to join the meeting. However, the participants joining the session via the link don’t need a password.

    Features of Zoom

    • Collaboration: With Zoom, users can collaborate with up to 300 UR and external non-UR persons, including chat, whiteboarding, annotation, and breakout rooms.
    • Screen and Application Sharing: Participants can share their desktop or individual applications during the meeting.
    • Scheduling: Users can access browser, client, and plugin scheduling options, including delegation for schedulers and co-hosts.
    • Large Room and Webinar: Zoom sessions can be expanded with up to 500 interactive participants in large rooms and 1,000 viewers in webinars.

    Pros

    • Zoom is a leading video conferring platform offering the highest maximum participant capacity.
    • The tool offers reliable connectivity with superior conferencing quality.
    • Zoom boasts a user-friendly and uncomplicated interface.
    • It offers a wealth of features focusing on productivity and interactivity.

    Cons

    • It is considerably heavy on system resources and encounters minor performance issues.
    • With the free plan, users can access only limited features.
    • Zoom comes with too many subscriptions and add-ons.
    • The application lacks comment control.

    Pricing Plans

    Plan Yearly Price Monthly Price
    Basic Free Free
    Pro ₹13,200./year/user ₹1,300./month/user
    Business ₹18,000./year/user ₹1,800./month/user
    Business Plus Custom plans Custom plans


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    Tandem

    Website Tandem.chat
    Rating 4.4 out of 5
    Free Trial Available
    Platforms Supported Web, Android, iPhone/iPad
    Best For Video conferencing for small teams

    Tandem - Virtual Office Tool
    Tandem 

    Tandem is a cloud-based video conferencing software specifically designed for small teams. The platform has a great virtual office feel that promotes real-time productivity and team collaboration. It consolidates cloud technology and collaboration spaces into a seamless virtual workspace that allows teams to communicate anywhere. With this desktop application, employees can see what other co-workers are working on and quickly jump onto a video chat with a single button click. The software lets business teams feel they are working together in person, just like a real-life office.

    Business teams can work synchronously with virtual meetings, high fives, calendar alerts, music rooms, instant screen sharing, and many other features. Co-workers can spontaneously converse with each other and feel more connected with their remote team. In addition, Tandem lets users integrate over 200 different platforms, including Slack, Spotify, Calendar, Google Chrome, GitHub, JIRA, Google Docs, and more.

    Features of Tandem

    • Upcoming Meetings: With this feature, employees can auto-join so they never miss a meeting.
    • Instant Screen Sharing: Users can instantly share their screen, tab, or individual application in a single click.
    • Application Integrations: With Tandem, users can integrate the platform with over 200 applications, including Google Docs, Calendar, Figma, Asana, Google Chrome, etc.
    • Remote Control: The platform enables remote screen control with a single click.

    Pros

    • Tandem is a web-based platform that can be accessed from anywhere.
    • It has an intuitive and beautifully designed user interface.
    • The platform can work efficiently on Mac, Linux, iOS, Android, and Windows.
    • With Tandem, users can access high-quality video and audio chat options.

    Cons

    • Tandem doesn’t offer any support for the emerging platform yet.

    Pricing Plans

    Plan Price
    Free $0/month
    Small Teams $49/month
    Medium Teams $99/month
    Large Teams $399/month

    GoTo Meeting

    Website www.goto.com/meeting
    Rating 4.4 out of 5
    Free Trial Available
    Platforms Supported Web, Android, iPhone/iPad
    Best For Online meeting, HD video conferencing

    GoToMeeting - Virtual Office Software
    GoToMeeting

    GoTo Meeting is a professional online meeting software accessed via the desktop app, mobile app, and browser. This platform allows users to schedule, host, and record online face-to-face meetings, real-time presentations, and webinars. A user looking forward to joining the meeting doesn’t need a GoToMeeting account. But the organizer must set up an account to schedule, invite, and manage the meeting in the cloud. The platform is specifically designed for business use instead of personal use.

    Furthermore, the maximum number of participants that GoToMeeting can accommodate is 3,000. It means the platform is ideal for webinars and conferences. The vendor also offers low-tiered plans for hosting smaller meetings suitable for online classes and remote work. Setting up and navigating the web conferencing app is pretty straightforward. Users can access critical features like chat, screen share, call, and record with a single click or a few steps.

    In addition to standard video tools like dial-in conference lines, screen sharing, and personal meeting rooms, the platform facilitates key account management features, like meeting diagnostic reports, an admin center, and downloadable admin reports.

    Features of GoToMeeting

    • High-Definition Video Conferencing: The tool offers more than audio conferencing. If a user has a webcam, he can be seen and heard.
    • Screen Share: Users can share the screen’s contents and desktop during the online meeting.
    • Multiple Meeting Facilitators: With GoToMeeting, more than one person can be in charge of a particular meeting. Users can share or turn over the meeting administration’s control to another person.
    • Record the Meeting: The platform allows participants to record the meeting and play it back later as an MP4 or WMV file.
    GoTo Meeting In-Session Experience

    Pros

    • GoToMeeting is famous for its clear audio and video interface and reliability.
    • The cloud-based platform is very secure due to its comprehensive security and privacy features.
    • It’s an easy-to-use application.
    • Allow sharing of documents during online meetings in real time.

    Cons

    • It requires a stable internet connection and the latest IT equipment or mobile devices.
    • Users find it difficult to get the call-in process right.
    • The platform offers a limited chat option.

    Pricing Plans

    Plan Price
    Professional $12/organizer /month, billed annually
    Business $16/organizer /month, billed annually
    Enterprise Custom Pricing

    WorkInSync

    Website www.workinsync.io
    Rating 4.8 out of 5
    Free Trial Available
    Platforms Supported Web, Android, iPhone/iPad
    Best For All your hybrid workplace needs

    WorkInSync - Virtual Office Software
    WorkInSync 

    WorkInSync is a SaaS solution that enables companies to adopt the hybrid workplace model while enriching the employee experience. It is a simple platform for users to optimize and simplify office operations for different stakeholders. Whether an organization wants to collaborate with team members or ensure a sanitization flow, the cloud-based workplace management tool encompasses several features that can help create a digitized, hybrid workplace.

    With WorkInSync, managers can plan and align their entire team across multiple remote locations, ease commuting woes, and improve workplace safety. It facilitates a wide array of features, including space management, desk booking, meeting room booking, locating colleagues, meeting management, parking spaces, workplace integrations, shift scheduling, commute management, and much more.

    Moreover, the application also offers a contactless access management feature allowing employees to enter and exit the office without touching anything. With WorkInSync’s centralized dashboard, users can view attendance and floor occupancy in real-time. It’s a must for the users to register on the app using their office records’ phone number or email.

    Features of WorkInSync

    • Desk Booking: With this feature, users can book desks of their choice.
    • Way-finding: WorkInSync app allows employees to locate their co-workers across floors using an interactive floor map.
    • Meeting and Parking Space Management: Registered employees can book meeting rooms and parking spaces before coming to the office.
    • Office Commute: With this platform, employees can access cabs and buses when wanting to work from the office.

    Pros

    • Users can schedule meetings, and notification is automatically sent to all their colleagues who will be attending.
    • The dashboard provides access to historical and real-time data analytics, which can be downloaded as Excel reports.
    • WorkInSync allows employees to schedule their visit to the office.
    • The tool can be integrated with Microsoft Teams.

    Cons

    • Users can’t book the rooms via mobile app. They need to go to the official site.
    • The platform doesn’t facilitate the desktop version.
    • Beginners can find it tricky to use WorkInSync.
    • The application takes some time to load.

    Pricing Plans

    Plan Price
    Standard $2.50/month, billed annually
    Professional $4.00/month, billed annually
    Enterprise $6.00/month, billed annually


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    Conclusion

    Our dive into premier virtual office tools underscores their transformative power. Beyond functionality, they fuel efficiency, collaboration, and innovation. From global team connectivity to streamlined project management, these tools redefine work dynamics. In today’s borderless work environment, they’re essential for progress. Embrace these tools—unleash your potential for growth and impact, whether you’re an entrepreneur, freelancer, or team player. Your virtual office journey starts now; grasp the reins of the future of work.

    FAQs

    What is meant by a virtual office?

    The virtual office is a part of the flexible workspace industry enabling business owners and employees to work remotely by rendering several business functions accessible via the Internet. It allows companies to create and maintain a business presence in a desirable location without paying rent for a physical workspace.

    What are the benefits of a virtual office?

    With a virtual office, you can reap many benefits, including zero overheads, saving money on technology and hardware, no commute time, higher productivity, increased flexibility of work, professional address and services, furnished office spaces, and better work-life balance.

    What tech tools will I need to set up a virtual office?

    Consider using a VoIP phone system, video conferencing tool, online fax services, project management software, scanning tool, and collaborative word processing tool to set up a virtual office.

    What features should I look for in a virtual office tool?

    Some key features you should look for in a virtual office tool include real-time communication capabilities via audio and video chat, virtual rooms, whiteboards, comments, sticky notes, and in-room chat, file sharing capabilities, third-party app integrations, data security, and encrypted infrastructure.

    How can I choose the right virtual office software for my company?

    To choose the right virtual office software, consider your company’s needs, such as service requirements, budget constraints, and scalability. Research thoroughly, read reviews, compare multiple tools, and consider trial periods to deploy the software best aligning with your company’s objectives.

  • A Complete Overview of the GitLab Remote Meeting

    What are remote meetings ? Also known as virtual meetings, remote meetings happen when a group of people, who are dispersed across different locations, use video and audio facilities to connect online. Remote meetings are extensively used by organisations who hire hybrid teams.

    Benefits of Remote Meetings
    What is GitLab?
    GitLab Remote Meetings Policies
    Guidelines for Effective and Responsible Communication
    GitLab’s Remote Manifesto – The Working Style
    Key Practices During Internal or External Meetings

    Global Self Hosting Provider

    Benefits of Remote Meetings

    The COVID-19 pandemic highlighted the importance of remote meetings as in-person meetings became restricted.  This was specifically true with multinational corporations with a global presence.  The shift to remote meetings was quick and absolute.  It became necessary to define ways that would maintain the purpose of remote meetings and design creative ways to bring the team together. Some key benefits of remote meetings are –

    Recorded meetings

    With time-zone differences, it may not be possible for everyone to join.  In such a scenario recorded meetings allow team members to catch up on what transpired adding context to the notes taken at the meetings.

    Optimal Use of Time

    Virtual meetings with a set agenda are focused and to the point.  They are time-bound, agenda bound and aim at a results-driven approach.

    Outlining all the advantages while, at the same time, building a process that is an excellent case study for making remote meetings extremely effective is GitLab’s Remote Meetings process.

    What is GitLab?

    GitLab is a DevOps software package that combines the ability to develop, secure and operate the software on a single application.  Ukrainian developer Dimitry Zaporozhets and Dutch developer Sytse Sijbrandij created this open-source software.  GitLab Inc. was founded around this pre-existing GitLab software project by these developers in 2014 as a limited liability corporation. In 2018, GitLab Inc. was considered the first partly Ukrainian unicorn to be valued at more than USD 1 billion.

    GitLab Annual Revenue from 2020 to 2022

    As the largest all-remote company in the world, GitLab has approximately 30 million registered users with one million being active licensed users.  Since its inception, GitLab has been centred around remote work.

    GitLab is a free platform that offers a range of paid services. The company adopted a policy not to accept new customers unless it’s legally required. Additionally, they even prohibited political conversations in the workplace.

    GitLab Remote Meetings

    As an all-remote company with employees scattered in 65 regions across the globe, GitLab is an example of how to practice clear communication to stay connected and work efficiently. Working towards this agenda, GitLab has built a framework of policies and guidelines which help maintain the sanctity of a remote meeting.

    GitLab Policies

    • Anti-harassment policies
    • Code of Business Conduct and Ethics
    • GitLab’s Whistle-blower Policy
    • Confidentiality Policy
    • Social Media Policy

    These policies are enforceable and are also within the purview of the law of the land in which the company operates.  Any deviation or deliberate action against what these policies specify is punishable by law and GitLab adheres to these policies firmly.

    Guidelines for Effective and Responsible Communication

    As a company that functions in the virtual space, GitLab’s guidelines are process-driven, practical to implement, encouraging and inclusive.  These guidelines work across borders and are applicable in every region their staff operates.

    • Follow Company Values
    • Assume Positive intent and begin with a position of grace
    • Be kind to colleagues and refrain from sending negative messages
    • Express thoughts responsibly and inclusively
    • If one says it, he or she owns it
    • Be a role model of specified company values
    • Give and receive feedback regularly
    • Asynchronous 1:1 communication is necessary to clear misunderstandings and a zoom call is effective for this
    • It is important to adhere to GitLab policies
    • Avoid discussing things that are not under the direct influence
    • Every team member in the meeting is a moderator
    • Avoid topics of a sensitive nature involving politics, religion, etc.

    How to Adjust in Remote Working? Challenges of managing a remote team
    Remote working has pulled up its sock over last years and there’s been a growth in working remotely. And now, Coronavirus has forced untold employees and teams to work from home arrangement, and is mandated to work from home is disorienting at best, and debilitating at worst. For employees


    GitLab’s Remote Manifesto – The Working Style

    The culture and working style of GitLab is a poster child of modern-day professionalism. Globalisation has given businesses access to talent across the world and technological advances have eased the working culture that is no longer boundary-limited or time-bound.

    • Hiring and Working all over the world. No central hiring
    • Flexible working hours
    • Writing and recording knowledge
    • Written processes
    • Sharing of information
    • The results of work – over the hours put in
    • Formal communication channels

    Key Practices During Meetings – Internal or External

    Effective, efficient and focused meetings are a result of a team that is well-organised, clear on expectations, results-driven and solutions-focused.  GitLab’s best practices during meetings are a shining example of remote meetings.

    • Keep the video on during the entire meeting.  This is a way to communicate undivided attention and it promotes comfort between both parties
    • Have a list of clear agendas to be discussed during the meeting.  This agenda must be shared via email before the meeting so everyone is aware of it.
    • Follow the 70/30 Rule.  Allow the other attendees to speak 70% of the time by asking open-ended questions.  This ensures equal participation for all
    • Taking Notes is a valuable skill as it helps retain and recall important information
    • Adapt to Audience Tone to make the discussion accurate and efficient
    • Open documents for editing by the team
    • Record all meetings.  This way if someone is unable to attend, they have access to all discussions

    Conclusion

    It is true that what an in-person meeting or a personal touch can accomplish, goes far beyond the studied brilliance of remote meetings. However, the world is becoming smaller with technology. The Metaverse is a near-future reality. How companies will evolve to utilize this technology remains to be seen. In the meantime, GitLab’s success at conducting remote meetings is worth a study and, if possible, put into practice wherever applicable.

    FAQ

    What are some advantages of remote meetings?

    The following are the advantages of remote meetings

    • Everyone Can Be Involved
    • Less Expensive
    • Shorter Sessions
    • More Frequent Meetings
    • The Chance to Record Meetings
    • Minimal Scheduling Needs
    • Better for Health

    How do I know if my virtual meeting was effective?

    You can ask for feedback in your meeting follow-up email. You can also take steps to make your meeting as effective as possible in the planning process.

    Are there ways to improve remote employee engagement in my virtual meeting?

    You can improve employee engagement by using icebreaker questions, sharing meeting itineraries and objectives, and carefully moderating your meeting to make sure everyone participates.

    What is the purpose of a virtual meeting?

    The purpose of a virtual meeting is to discuss important issues, achieve critical goals, or build and maintain healthy office relationships.

  • How to Manage GenZ Employees – A Detailed Guide

    GenZ employees make up about 25% of the workforce across the globe and the figures are expected to go up to nearly 30% by 2030. These tech-savvy individuals are considered to be the most diverse set of professionals to enter the workforce.

    As these individuals are entering professional life, companies need to buckle up their seatbelts in creating an environment that suits their moods.

    Which Generation of People Fall Under Gen Z?
    What Makes Gen Z So Different?
    What Does Gen Z Expect in the Workplace?
    How to Manage Gen Z Employees?

    Which Generation of People Fall Under Gen Z?

    GenZ is the generation of people born in the mid-90s who have grown up during the swiftly changing times over the last two decades. They have witnessed the Great Depression, the ever-growing danger of environmental crisis as well as the recent global pandemic due to Covid 19 to name a few. They are also called the internet generation or iGeneration.

    If compared with the previous generation, Gen Zers have a totally different perspective on life. What makes this iGeneration different from the other generation is their behaviour. Their interest isn’t focused on how much they are going to earn or what others think of them but is worried about work-life balance and mental well-being.

    In the part where the previous generation always focused on working late till it drained them, Gen Zers are more attracted to having a paid leave from their organisation, and a day off for a mental break.

    What Makes Gen Z So Different?

    There are several characteristics of a Gen Zer that makes them unique from the others, especially from a millennial. These people love to have their own working space and do not like sharing it with others.

    As mentioned earlier, this group was born during the recession time, which makes them more realistic and practical. Gen Zers are also believed to prefer learning through different educational platforms such as the live-classes, online tutorials or receive on-the-job training classes.

    What Does Gen Z Expect in the Workplace?

    The hype created because of these Gen Zers is what puts a lot of companies in a tough situation of hiring them. But why should organisations hire them? That is because they are young and smart, and believe in innovation and creativity.

    GenZers are very expressive about their feelings and aspirations, so they usually expect lucid and transparent communication from the leadership.

    Organisations need to put control and policies in place which ensure clear messaging across the hierarchy. They need to focus beyond traditional benefits and form a culture where they embrace Gen Zers as a whole person and not judge a person for what they can accomplish in eight hours a day.

    How to Manage Gen Z Employees?

    Here in this read, let us figure out an in-depth understanding of how can organisations manage GenZ employees.

    Build a Sense of Community

    One of the most important aspects of keeping a Gen Z employee is to give them the liberty to interact and communicate with one another on a digital medium. They are born in the digital age and love to be connected 24×7 through the internet.

    Gen Z carries its smartphone everywhere and utilises social media in every way possible. They prefer communication through texts, video calls, and phone calls to face-to-face interaction.

    They develop a platform or community where they discuss and share ideas with like-minded people who feel their effort has a purpose and work-life feels more enjoyable.

    Accordingly, they expect the workplace to support them in working with innovative technologies. Research shows technology will be a crucial factor that Gen Z will consider while deciding on a job offer.

    Reward Them for Their Hard Work

    Gen Zers are true performers as they put a lot of effort into getting work done. For them, their hard work must be paid off. They expect at the workplace that whatever work they have carried out should be worth their effort.

    They are not someone who will accept any amount of reward if it doesn’t match their performance. Organisations need to put in mind the negotiation part while hiring a Gen Zer.

    They crave independence and like it under their control

    Let Them Work Independently

    When it comes to handling a project or any kind of work, Gen Zers expect their managers to listen to them. Since they have a knack for creativity, they want their ideas to be heard.

    These young employees want managers to give them work without any help or support from other teams. Being one of the most self-sufficient employees, Gen Zers like to keep things under their control.

    Embrace New Technology

    Organisations must change themselves in the way they operate to meet the expectations of GenZ. They must indulge in launching such initiatives that reinforce the company assignment, and employees’ roles in achieving goals and permitting people a chance to speak up their minds.

    They look for a platform that gives them easy access to information and resources. Two-way dialogue with leadership fosters a way for a greater understanding of expectations in the workforce for these young employees. To think that they were born during challenging times, these youths stand up for what they believe in.

    Prioritize Mental Health at Your Workplace

    These energetic individuals do not like stress at all. For them, mental health is an essential factor to stay productive and successful.

    In a competitive world, these young employees find themselves lost most of the time, which is why their focus is on overall well-being to lead a happy and fruitful life. Moreover, they like to choose those organisations that are diverse and have an inclusive work culture.

    Conclusion

    Every generation is different from the other. It is time for companies and organisations to incorporate the things and adapt to the flexibility that these Gen Zers have been asking for all these years.

    For a company to have high-performing results, it must indulge in the above-mentioned measures to manage these young employees properly.

    FAQs

    How do you motivate Gen Z workers?

    Appreciate them for their efforts, Provide regular feedback, create a sense of community, and Provide growth opportunities.

    What do Gen Z employees want?

    Gen Z employees want a better work-life balance, growth opportunities, great work-life balance and improved mental health and wellness support.

  • The Great Resignation [Case Study] – How was it Started and Who is Driving it?

    It was the March of 2020 when the virus spread over the world and brought about a change across the globe. This instant change was not really instant, but it was for sure very sudden. The pandemic forced everyone to get inside, yes, crawl into their houses. Though the flow of the world did not stop completely, the deadly disease surely slowed it down by significant levels.

    Technology was the only refuge that we got to dive into at our leisure, which seemed to be just the only happening part during the Covid-19 onslaught. It helped us to be connected with others, lead us to gain more knowledge, and instilled courage in us to bear the burden of work, which spurred us to stay motivated and look forward to the days ahead.

    Technology literally took all the weight of every other field. Be it education or the work culture!

    Two years into the pandemic and the world is changing drastically. Through technology is still trying to meet both ends for the world, it’s true that we have seen countless lockdowns. Out of all the side effects that the world saw due to the pandemic, there was this one unique ruckus that we all witnessed. This one thing was so uniquely attached to the pandemic and life, that we can’t explain. After the lockdowns and layoffs, what is currently affecting the world is the ever-increasing resignation that it has witnessed and is still witnessing today in all of the major walks of life.

    Often abbreviated as “The great resignation”, this was so unique to the year 2020 and is still counting, amazing many. This article talks about the initiation of the “Great Resignation” and how it went viral all over the world. We will get to the skin of the matter and reveal some super important points in the journey. Hop on, to increase your knowledge about the greatest resignations ever.

    What is ‘The Great Resignation’?
    The Beginning of The Great Resignation
    Was India Affected by The Great Resignation?
    What is Driving The Great Resignation?
    How Employers Can Improve Employee Retention?
    The U Turn after the Great Resignation
    Advice for Companies Shifting to Remote Work

    What is ‘The Great Resignation’?

    As soon as the Covid-19 virus was out of Wuhan, it started traveling across the world on a destructive journey. One of the aftereffects of ruins is what we call the Great Resignation of the epidemic epiphany. The “Great Resignation”, which is also known as the “Great Reshuffle” or the “Big Quit” was coined by a Professor of Management at the Mays Business School at Texas A&M University, in May 2021, who goes by the name Anthony Klotz. It was when he predicted a sustained mass exodus via numberless resignations that he named it thus.

    Yes, the number of people who resigned from their respective jobs last year is tremendous indeed. The trend didn’t just stop there at the initial phase of the virus spread, in the mid of the year 2020, but rather stretched to the whole of next year, and still hasn’t stopped today. This magnitude of people leaving their jobs is not normal at all. This is the reason why the trend has captured the attention of market researchers, analysts, and others.

    Every consecutive month there were more and more tides of resignations and this shook the whole world. Months were more troublesome in the United States and in fact, that was the place from which the resignations started, or the place where it was first noticed, to be precise. If we look at the numbers we will see that there were about 4 million people (Americans) who quit their jobs in the month of July only in 2021.

    Number of People Quitting their Jobs in United States
    Number of People Quitting their Jobs in the United States

    The story does not end here, it is quite the beginning. In April 2021, the resignation peaked. After April of 2021, the word became slang among people. The shift of resignation was huge. The number of open jobs went up to almost 11 million in the months following April. This made employers think about ways to improve employee retention and find ways to make the number improve.

    There was this one common factor of resignations all over the world and that was the age limits of resigners. The resignation rates were the highest among mid-level (or Mid Career) employees. These are the employees that fall in the age group of 30-45 years. It is also reported that the average increase in the number of resignations in this age category has been more than 20%. This percentage of growth is seen from 2020 to 2021.

    It is also seen that the turnover is the highest among the younger employees. In other later studies, it was found that the resignation number has decreased for the workers in the age group of twenty to twenty-five. This likely happened due to a higher level of financial uncertainty or dependency. It could have also happened due to the reduced demand for some jobs that are placed on the entry-level of an organisation.

    Another interesting factor that the world saw was that resignation rates were falling for employees that were in bigger age brackets. For people in the age bracket of 60 and 70, it was a normal time for them in their respective jobs. The tides were only high for people who belong to the age group of 25-30 and those who are around 45. However, the most significant changes or resignations were seen in the age group of the 30s, people who are in their thirties or late twenties.

    The Beginning of The Great Resignation

    Until the beginning of 2021, the world was suffering in tackling the Wuhan virus. Every continent in the world was struggling to figure out a vaccine and then manufacture a vaccine. Efficacy was thought of again and again but soon we figured out “how to make a vaccine?” and eventually get everyone vaccinated.

    In April 2021, the covid 19 vaccination rates increased manifold. Well, that was not the only thing rising. The thing that began rising too was the number of resignations. The first and by far the most noted waves were witnessed in the United States. That month, about 4 million Americans quit their jobs, reports say.

    Then, it was thought that the resignations would come down. However, that hope was proved wrong and in the next month of June 2021, approximately about 3.9 million Americans quit their jobs. It was also noted by specialists that the situation was more prevalent in the southern part of the country. It alone accounted for about 2.9% of the volunteer resignations. It was followed by the midwest, which accounted for 2.8%, and then the west, where it was noted to be around 2.6%. It was reported that the northeast was the most stable region with about 2% of the employees/workers quitting in the month of June.

    Microsoft came up with its own set of data and reports. The “Work Trend Index” strives to be a data-dense information bucket for workforces around the world. According to Microsoft’s Work Trend Index, in 2021, there were resignations that covered more than 40% of the global workforce. It is said that these mentioned people that are about 40% of the total workforce have some time or the other have thought of stepping down from their employment.

    Another report said some more about the resignations in the year 2021. This time the report came from the PricewaterhouseCoopers survey. They conducted a survey in early August 2021 and found out that about 65% of the employees said that they are looking for a new job. It also entails that about 88% of the executives said that their company is witnessing a higher turnover than the regular turnover.

    In October 2021, the United States Bureau of Labour statistics also reported that workers leaving the premises were clocked at a rate of 6.8%. The industry they were talking about was the food service workers industry. The resignation rates were higher than the normal average amount of 4.1%. The average rate has not changed much over the past 20 years and the highest it went in those years was a top 5% and not more than that. The retail industry has also witnessed some abnormal quits. They saw a quitting rate of 4.7%.

    A similar report from Fortune Magazine also showcased some rising and alarming numbers. That was the Deloitte study of October 2021. It said that the top thousand companies fear a great resignation. Out of the top 1000 Fortune companies, about 73% of Chief Executive Officers think that these work shortages will disrupt their businesses in the next 12 months.

    Out of those Fortune companies, there was a solid percentage of 57% who think that attracting talent is going to be the biggest challenge in the future. 35% of the total CEOs believe that they have already expanded the benefits to bolster employee retention. Another report mentioned that beginning from the start of the pandemic to November 2021, approximately 1 in 5 healthcare workers quit their jobs.

    Amidst all the chaos that was generated by the great resignation, the world was hit by one more uncertain event. Popularly known as the Striketober. It was the time when about at least a hundred thousand American workers started a strike.

    Protest in the U.S
    Protest in the U.S

    They all participated in the strike, which was focused on the bad working conditions, ill-treatment of the workers, and low wages. Reporting the matter, The Guardian wrote that some economists described the Great Resignation as workers participating in a general strike against poor working conditions and low wages.


    [Infographic] Case Study on Layoffs Due to Coronavirus
    Many people dealt with layoffs which many companies did globally due to Covid-19. Here is an infographic case study on layoffs due to coronavirus.


    Was India Affected by The Great Resignation?

    We just discussed that the event of the great resignation started off in the United States and it crashed against the whole world. The next few countries with vast damage were China, Europe, and India.

    India is the second-most populous country in the world and any damage to the world can really magnify if entered inside the borders. India was in ruins too, due to the pandemic. The GDP was down, the work from home or anywhere was really hard to follow and manuals for remote work seemed blurred for most of the organisations in India. Having said that, let us see how the Great Resignation affected the Indians and the country of India.

    Research reveals that the attrition rate of the companies is the highest in the last 20 years. Though the rate of attrition fell to 12.8% in 2020, it went up to 21%, the highest in 2 decades.

    Reports from the past year can shock any Human Resource manager. This was the effect that was initiated by the great resignation. It prompted people to not only shift careers but to jump to new careers where they had little or no past experience at all. This was probably the most unique and ubiquitous trait of the resignations.

    A study commissioned by Amazon India showed the coinciding results. The report that was conducted in September 2021 showed that about 51% of the potential employees (job-seeking employees) were looking for opportunities in industries where they had no or little experience. And about 68% of the people were looking to switch industries.

    When it came to resignations, there was also a shot of increasing demand for people with skills. As the world went virtual and online became the new normal for everyone, the technology sector saw a boom. This was the time when technology skills were demanded the most and industries of all sorts began their hunt for talent in the sector. It was the first 9 months of 2021 when the demand saw the highest point in the graph. According to a report from Forbes India, the top 5 Information Technology companies hired as many as 1.7 lakh people during that time. The rate is not that high now but it is in the green colour of growth.

    According to the report by the YouGov Mint CPR Millennial Survey, it was found that 24% of the post-millennials (Generation after the millennials) reported a job loss compared in 2021 to 17% of the pre-millennials. Those with poorer education backgrounds faced a higher burn in the face.

    Out of all the people who completed their school level of education, 30% were laid off. About 16% of those with professional degrees faced the same consequence. In late 2021, in the month of December, it was reported that only 8% of those in the job market still remained unemployed at the time of the survey. The survey, which was conducted by the Mint, Delhi-based Centre for Policy Research (CPR), and the Indian arm of the global research firm, YouGov, covered responses of about 12,900 attendants across 206 cities.

    As the difference between white collar and blue collar faded away in the pandemic, everyone landed on the same plane. Everyone was working through an electronic device. Be it working adults or be it, kindergarten kids. With that fading of the designated spaces for work, the difference between life and work faded too. This came with its own unique sets of problems and made a ruckus (like your baby hanging out in between a zoom call). This was a big reason why people of young ages decided to resign and turn their careers west.

    However, when it comes to great resignation in India, the great resignation in IT sector is compelling indeed. Companies like Wipro, Infosys, TCS, and others have all witnessed a significant dip in their attrition rates.

    According to the reports from the surveys, the pandemic situation has now turned near to normal, and hopes for jobs have also brightened. About 15% of the respondents believed that the economy had returned to its normalcy. The data can be compared with only 9% of people believing in the economy in the last year. Thus, the reports for two consecutive years (2020-2021) show that as the resignations turn up, there were also seen new hopes for jobs and economic normal workings.

    The topmost sector to be hit by the pandemic was undoubtedly the labour market of India. It was devastated with long and continuous lockdowns. These lockouts were crucial but they also affected the poor labourers severely. Construction was affected and as a result, labourers were affected too.

    After the first lockdown, as the situation worsened, it was getting better with the economy opening up in between. During that phase when people could see recovery signs, it was estimated that 60% of those who were forced to quit their jobs have found a way back into the organisation. It was also noted that urban Indians were trying to search for jobs in between the ruins of the pandemic. They are now also taking better control of their careers, the survey reported.

    The effects were huge on the employers and the companies but the shift in resignations caused many surges. The rise in resignations came with a rise in the number of startups in India. It is a closely related metric that can be traced to get a clear picture. In 2021 alone, India saw around 33 Unicorns. Around the time of uncertainty and the pandemic, people who left jobs and others started up with their own ventures. They tried their luck and hard work in this unprecedented year. We saw the biggest surge in the Indian startup ecosystem last year.

    What is Driving The Great Resignation?

    The current trend of resignations has worried employers the most. They are not able to get things done and the effectiveness and efficiency of whole organisations keep ongoing. It is normal to minimise the damage by any means possible. This is why here we are discussing the reasons for the surging resignations. Later we will also point out some ways how an employer can save the retention rates and minimise the resignations rate. It is not a hidden fact now that people are quitting for one of the biggest reasons. The reason can be hard to lay out in one descriptive paragraph but let us try to get to the nerve of the issue.

    As the pandemic started things turned challenging indeed. As the government frequented lockdowns, normal activities became hard to be done. Right from the stocking of our groceries and daily essentials to working at offices, nothing was regular as before. The most affected sectors included education and work. Everything became online and we all were staring at screens for most of our time. This was when the problem began. Earlier there was a designated place for education and corporate work, but now this was to be done within the same house boundaries. This created a big, bad mess.

    We were ushered to a more congested work and life balance. Work-life balance became super hard to manage and that was the most probable reason why resignations topped the charts everywhere. This was the time when people got attacked with responsibilities both from the home and the workplace. This was when they felt congested and crowded with responsibilities and it seemed impossible to work their way up the pile of work.

    People became more and more concerned about their life and their family. As the lockdowns and the virus gave them more and more reason to live more fully rather than just postpone things for tomorrow. This made them realise that they are not able to handle both ‘life’ and ‘work’ at the same time. This also made possible the transitions and the resignations feel easy. People shifted to their local lands (or suburbs) to get back their lost lives.

    It was also seen that the pandemic made people more aware of their life. The pandemic confronted people brutally indeed to straighten things out. Rightly so, the stir caused by the Wuhan virus was so great that it made everyone rethink their life and careers again. It gave people a reality check on their lives. It showed them the fact that life is so fragile and anyone can die or be ousted from their workplace and/or normal setting/lifestyle at any point in time. Now, if you are wondering what led to the rise of the great resignation movement in India, the US, and the other parts of the world, then here they are:

    A deluge of work and increasing burnout

    The work considerably increased across departments. For instance, if we only see the resignation of the healthcare workers in the US, we find that 1 out of every 5 medical workers resigned from their jobs since the pandemic outbreak. Nearly 18% of the global medical workforce quit during the pandemic, which is huge indeed. Now, it is simple that with 1 employee resigning, it was the person beside him/her, who needed to shoulder the responsibilities of the other employee who had resigned. This increased the work pressure tremendously and fuelled by the lack of recognition and money, the employees started to be badly demotivated, which ushered the great resignation and the mass resignations at work that are still continuing. According to a recent report of June 2022, 86% of the employees might resign in the next 6 months.

    Spending time with the family was much needed  

    They also were more cautious and concerned about the time they spent with their family. This began to grow and if their employers did not respect that, resignations followed. The great resignation is really close to being called a “Worker’s Revolution”. The reason is the fact that workers or employees from all over the work world, made enormous shifts in work and life.

    Bad working conditions

    Many studies found that transitioning employees reported bad working conditions in their workplaces. As the pandemic made everyone realise that life is more than ‘just work’, employees began realising their ill-treated jobs. They began questioning if they want this life of ill-treatment, or if they deserve a life of more freedom. As a result, most people chose freedom over their respective jobs that were more of ill-treatment.

    Want of flexibility

    It is evident from all the resignations that money is not the only thing that employees may want from their workplace. It is more about flexibility in their work schedules that interests them. Work flexibility is considered as the new-age money, and is eventually given more importance by today’s workers. It is the feature that allows employees to walk their pets anytime they like or drop their kids at school at 8 A.M. These are things that attracted people more now in the wake of the setting of the global pandemic. All of these things can be possible only through a convenient work-from-home or a flexible hybrid model of work. Therefore, people now want employers who respect their time and flexibility.

    Lack of recognition

    Employees work day and night for the offices of both large companies and startups, but they are hardly recognised at the day’s end. Surveys point out that over 65% of the employees did not receive any kind of recognition at all during the past 2-3 years where they have worked their sweat out for the companies. This lack of recognition was unfortunate for the employees and was recognised only recently, which has driven the great resignation wave across the world.

    Poor payouts

    It is evident from the study of the great resignation 2021 and the years preceding and succeeding the same that money is not the only thing when it comes to employees and workplaces. However, the salaries of the employees are still a big thing even in these changing times, where we are witnessing the great resignation of 2022. Poor payouts have also been a prominent reason that led to the quitting of many workers and employees globally. Thanks to the rising expenses and global economic breakdown that Covid-19 spurred, the employees ultimately realised how they are deprived of the payment that they deserve.

    Increasing focus on long-term goals

    The onset of the great resignation can also be viewed as a global shift of the employees’ sight. The employees who worked small gigs, at low payouts, those who worked at jobs they want to change if possible, or all of them who realised that their job markets would soon lose their place, started realising all of them at once. This led the employees to set long-term goals and look for jobs and markets that would be sustainable in the long run. As a result, the employers and the HRs discovered an unusual amount of resignations from the employees.

    The growing fear of the Covid-19 disease

    The Covid-19 disease can be right termed as one of the scariest diseases witnessed in recent times. Such a disease that made people disabled, killed them in numbers, and made them part with the people close to them, the people they love, is bound to be scary indeed. Yes, the great resignation of India and abroad was a result of the growing fear of the disease too.

    Long Covid and its consequences

    The Covid-19 disease was terrible indeed, with long-standing effects. Reports have found that the Covid-19 disease is even having long-term consequences that are persisting long after the convalescence period of the disease. Also known as the post-COVID-19 syndrome, post-COVID-19 condition, post-acute sequelae of COVID-19 (PASC), or chronic COVID syndrome (CCS), the long Covid consequences are huge and common among people. Covid-19 has been found to have damaging impacts on nearly every organ of the human body. The respiratory system disorders, cardiovascular issues, metabolic issues, problems in the nervous system, and other neurocognitive disorders are some of the commonly reported problems of Covid survivors that are deterring their ability to work and live.  

    Due to such a syndrome, many working professionals and others are now reporting fatigue, headache, nausea, shortness of breath, loss of smell, distorted smell, weakness of muscles and bones, low fever, cognitive dysfunction and many other ill-effects, overcoming which is difficult. These have also materialised what we now see as the great resignation period.

    Employees did not just shift from their jobs but they transitioned in their careers. Many chose an opposite stream of work with little or no experience. Many switched to freelancing as their way out of the rat race and accepted it as a full-time job. Many people moved back to suburbs (rural areas) from cities to their families. Most of these decisions allowed people to spend more time with their parents or kids and families. It is easily evident that people now would choose ‘life’ more than ‘work’ any day, in their work-life balance model.


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    How Employers Can Improve Employee Retention?

    The great resignation obviously ruffled the feathers of the employers and made them rethink employment and employee motivation. It was obvious that the old models had to be rethought. Here in this paragraph, we will see some proven tips that have helped employers and will help them in the future to deal with resignation, handle it better and minimize it.

    First and foremost, employers have to identify that the threat is more of a qualitative sort. After realising the effect, they need to focus on the cause that rippled into such an effect. After discovering the cause, they should set up strategies to ease the problem, and would eventually try implementing the new solution. It can be anything that fosters retention.

    The most common goal can include targeting specific problems first and after targeting these specific problems you can see quick results. This feedback loop that you will create will help build more and more feedback loops, which eventually affect the retention of the whole organisation.

    When you go out to search for the root causes, it is important to not fear any depth. Addressing the root cause is in fact the best statistics to solve problems that seem difficult to solve. The path to the root cause often starts with a “why” in the head. There are also a few factors that can help to understand the question of why we are witnessing such numbers of resignations. Let us see what are the prompts that we saw last year, along with the tips that will enhance employee retention in the companies:

    Offer proper compensation

    Proper compensation is what the employees want but they hardly get it apart from some exceptions in a countable number of industries. Therefore, it is proven that employees today need to be more conscious about what they quote to the employees as their salary and would rather stick to it if they want to lift their retention rates.

    Attend the employees always

    Employee engagement is really important today, just as customer engagement is needed in all the major industries. Yes, it is true the employees also need proper engagement. Besides, they also face problems, which the employers need to understand and eventually mitigate.  

    Monitor employees and their performance

    The employees’ works and their overall performance need to be looked at and appropriate feedback should be shared with them in a way that they would work on them. Monitoring the work performance and sharing feedback and reviews is not something that employers should rush in because that would make the situation far worse. Instead, the employers and companies need to deal with it systematically and would require professional trainers and quality managers to let the feedback percolate constructively and encouragingly.

    Offer decent incentives and recognition

    Work incentives are among some of the biggest impetus for the employees. Incentives for the employees can be arranged by the employers/companies, which might be in the form of money or gifts. This will make the employees feel valued and would also help them fight their bad economy or fulfil their requirements, be it at their homes or workplaces.

    Make hiring practices strict

    The hiring of the employees mainly has a huge say in making them retain. Often we see that such a process is done and wrapped fast. Though this makes the employees turn up for their roles rapidly and fill up the vacant places, it often leads them to nowhere, thereby adding to the great resignation movement. Making the hiring process strict helps employers get deserving employees, who are confident, smart, and hard-working, leading to growth.

    Stay transparent

    It is an urgent call for transparency globally. Startups and companies lack transparency at all levels, whether it is the salary package, the job role offered or the working hours and incentives. Such lack of transparency not only demotivates the employees but enrages them practically every time. All of these when repeated on more than one or two occasions, leads the employees to lower their productivity and even leave their jobs.  

    Install a bigger picture

    An employee always loves to look up to his/her founder, manager or CEO, here if they fail to realise their work and don’t understand why they are doing it. Moreover, if the employees fail to see the bigger picture/growth of the company, and how they can occupy a central part in it, then it is obvious that they will resign and bring forth the great job resignation again. Bringing up a bigger picture that the manager/founder/CEO is looking forward to, can thus play a crucial role in retaining the employees.

    Stay flexible

    Flexibility at all points of work is crucial today, in the age post-Covid. In the wake of Covid, attaining flexibility was challenging indeed, but it was during the pandemic phase that we learnt how to be flexible and where we want to be flexible. All of these are certainly life lessons for the employees and others. Therefore, now, if employers and companies refrain from being flexible, then that would certainly cost them their employees.  

    Extend quality training for new employees

    Researchers have suggested that proper training for the newcomers always helps them have a better understanding of their job role and the process overall. This was reduced during the pandemic and the quality of them went dipping all the time. Besides, many organisations have skipped or are skipping training altogether fearing the loss in their revenues after the pandemic. Such things hit their bottom line during the pandemic. It was easy to hire people with less or no experience at all, and then provide them with training in an offline environment but during the pandemic, it was raging difficult. However, with the pandemic almost cornered now, the employees must make a definite training period mandatory for the employees. This will help the new employees understand the work and the flow of it better, and will also help them cope with new environments and people, leading to better productivity and increasing retention rates.

    Help employees with their career

    Covid-19 has certainly exposed the employees to what they were lacking all the time. This includes their self-evaluation and long-term career goals, which they have done and set, and are wanting to pursue. Extending a career-oriented culture is thus, what can help the companies and employers of today to retain their employees. Apart from the usual work that the employees do, the employers can decide on some knowledge-sharing sessions, and arrange for certifications, degrees, and other opportunities for higher studies, which will help the employees in their careers and beyond.  

    We all know the uncertainty that the pandemic caused and the effects afterwards. So, it is said that the rising number of resignations could also be a sort of stifled resignation. These resignations were postponed earlier in the pandemic and it was venting out just somewhere in the middle of the consecutive year of 2020 or 2021. It is also likely that these workers may have simply reached a turning or breaking point after months and months of high workings. It can include hiring freezes and other pressures causing them to rethink their work and life goals.

    The second thing that the world noticed was the resignation rates in some specific industries. It was noted that the technology and healthcare industries saw the biggest jump in the number of resignations. Both these industries and other industries saw turnover rates that were different than on the usual occasions.

    In the manufacturing and finance sectors, resignations actually decreased slightly. In the health sector, the number of people who resigned was 3.6% more than the previous year. In the technology industry, there was an increase of 4.5% from the previous year of the pandemic.

    In general, we got to know that the resignation rates were higher among employees who worked in fields that required some experience and more skillsets than others. It is generally assumed that they left their workplaces due to extreme demands and increased workloads that they faced. Yes, burnout was a huge reason for such great resignations.

    There are more questions that people can ask themselves. Here we are talking about employers. This new dynamic is a sure challenge for all the employees as well as for the employers. Beginning with it, if you are an employer ask yourself-

    • Did the productivity of the employee fall during the quarantine?
    • Do you need employees that work all the time in the office? The nine-to-five culture?
    • Are you willing and can you afford your employees to work from all or any part of the world? This question addresses the flexibility of work offered.

    Employers also have seen one more thing work for the employees. That method is to develop tailored approaches. Personalised approaches can be provided to each and every employee or team can work in that fashion too. It is just a fact about effectiveness.

    If you have a marketing department that can work at the same efficiency as before in a remote fashion, then make it remote. Accordingly, identify those departments and teams, and areas of your organisation that can work independently or remotely. This way you can better handle the efficiency of the whole organisation by categorising teams as remote, workspace, and hybrid setups.

    The lockdown also has caused much of an attack on the mental health of the employees. An employer should note this down very seriously. Employees were stuck at home and working for the organisation did loads to get things done in time. They had to adapt to their surroundings and they did that. If there was one thing that the pandemic organised to the whole world, it was a sense of missing out. We all suffered from FOMO at some point or the other. Theatres went online, work happened over zoom calls. However, now that the employees are balancing their work and life together and simultaneously, they need now to see a smooth shift back to offices with the least resistance and also a pat on the back.

    The U Turn after the Great Resignation

    The u turn now after the great resignation is yet another aftermath of Covid-19, together with great resignation. Yes, the “u-turn” is used here to represent u-turn of the employees. This u-turn not only reflects the employees’ inclination to work more and better and join their respective companies but also indicates the will of the employees to go back to their former employers.

    Also referred to as ‘infant mortality, the great resignation letters that the companies received earlier, are now turning to join and offer letters for the same companies. The big resignation instilled courage in the employees and made them realise the loopholes and pain points of their offices and work culture, thereby driving them to resign. However, it also forced a large number of employees to join alienated industries, and offices/cultures, the disadvantages of which were felt by them eventually as the Covid-19 slowly receded. This has called the new phase of the great resignation u-turn after a period that showed mass resignations at work. Thus u-turn of the employees after the great resignation phase is anticipated in all of the major industries where a significant number of industries and companies working within them are already getting to witness the same. Though the great resignation continues or will likely be continuing for some more years, many employees would also return to their roots by joining the workplaces that they had to leave during the pandemic. NASSCOM studies reveal that around 90% of the executives expect hirings to remain the same or exceed that of 2021, which is significant indeed and is a major step for the companies to toward seeing more employees and expect a period of growth ahead.  

    Advice for Companies Shifting to Remote Work

    ​​GitLab follows a DRI approach to WFH decisions and it is very uniquely identified by the company. DRI stands for Directly Responsible Individuals. This means, that at the software company, everyone can make a suggestion to the point of discussion, but the person who is actually making the decision can choose whatever he/she wants without having to explain themselves. This ensures that responsibility and decisions are not vanishing at any point in time and it is all over the workspace. Otherwise, there would be just too much work and the responsibility and accountability will be separated. ‌‌

    Despite its many advantages, all-remote work isn’t made for everyone. It can prove to be disadvantageous for many employees depending on their lifestyle and work preferences, and also for their companies. If the arena is different, the rules should bend too.

    After all, it is a new dynamic work view. So, the replication of the office experience will lead to turmoil. It is vital to reorganise and recalibrate at this point. It is also important to note that the shift to remote will not happen automatically and rapidly. It is a slow process, where everything needs to be checked twice before relying totally upon it.

    Conclusion

    The world has seen enough of the pandemic and its side effects. The pandemic was devastating for every one of us and it totally and permanently changed our lives. As our lives get affected, work gets affected too. Pandemic has mixed the two aspects of a person’s life, the work aspect, and the life aspect.

    With this mixing, many people are getting a reality check about their lives and how they should be lived. People are reconsidering their life decisions and eventually choosing options that allow them to spend time with their family and with themselves. This has brought the resignations piling and led to huge transitions in the world of companies and startups across the world.

    After the great resignation, not only the employees but every workspace is reconsidering their work schedules. It is amazing to witness that change happen on a large scale. This is true for people and for organisations as well.

    Modern skilled employees now demand fewer work weeks and more flexible working conditions. This is not something that we can call ‘unfair’. It is just that the pandemic accelerated hope in all directions. We have arrived at a point where everyone has to respect others’ time and energy. This is how we measure life fundamentally. So, neither the great resignation nor the great resignation u-turn is a myth. Though they arrived suddenly on the path of normalcy, they changed and are changing things for good!  

    FAQs

    Who coined the phrase the Great Resignation?

    Professor Anthony Klotz coined the term “Great Resignation”. Klotz is a Professor of Management at the Mays Business School at Texas A&M University.

    When was the term the great resignation coined?

    The great resignation was coined by Anthony Klotz in May 2021.

    How many people quit their jobs in 2021?

    Over 38 million people have quit their jobs in 2021.

    What is great resignation?

    The mass resignation that came during and after the Covid19 pandemic is known as the great resignation, where employees from all around the world, across industries, resigned from their offices.

    Why is the great resignation happening?

    The great resignation that has happened and is happening even now, is due to some common factors and realisations that the employees experienced globally. Some of the main causes that propelled the great resignation in India and abroad are::

    • Covid-19 and its fear
    • Lack of proper compensation
    • Increased work pressure
    • Long Covid-19 effects
    • Multiplying burnouts
    • Distasteful workcultures
    • Lack of recognition
    • No incentives or OTs
    • Stringent leave policies
    • Lack of flexibilities

    Is the great resignation continuing?

    Though there is a certain u turn after the great resignation, which many employers are noticing, the great resignation continues, where according to the reports, nearly 86% of the employees may resign in the upcoming 6 months.

    What is the great resignation in IT sector in India?

    The great resignation unfolded in India and beyond, and affected all the major industries including the IT sector. The great resignation in IT sector in India reveals that all the major IT giants – Wipro, Infosys, TCS, and others saw a significant dip in their attrition rates. While Wipro saw a whooping 22.7% attrition, TCS and Infosys followed, with 15.3% and 22.7% respectively.

  • Improving Workplace Safety in 2021

    Workplace safety has been and continues to be a hot topic of conversation this year. Certainly, there are some extra measures which are appropriate in light of the new threat of Covid-19. However, workplace safety is never something to be overlooked or ignored because it’s important to provide it for all employees.

    In this article, we provide some answers for companies wondering how they can improve workplace safety sufficiently when reopening their doors to employees, customers, or both.

    Covid 19 Safety Protocols

    Let’s address the priority threat concerning health and safety at present: Covid-19. The CDC has released guidance including a centralized page for business owners and managers to review. There’s also an OSHA PDF file here that includes specific suggestions from the CDC to assist business owners about how to keep staff safe from Covid-19. It is not a change in the safety regulations, but instead an instructive guide which is well worth reading cover-to-cover.

    The risk of Covid-19 is from exposure to SARS-CoV-2. This comes from touching infected surfaces or breathing in infected droplets in the air.

    Covid19 safety protocols
    Covid19 safety protocols

    Safety Suggestions

    The way to stay safer from Covid-19 largely depends on the type of work being conducted, where it’s being delivered, and whom the employees will come into contact with. By examining these factors, lead managers can determine what appropriate measures should be taken.

    Office Workers

    Office workers, for the most part, are mostly concerned with each other. However, they do go back to their homes which may be shared with others who in turn meet a different set of people for their work too. Add in regular shopping and other necessary trips outside, and the risk can exponentially grow. Therefore, just being in an office doesn’t automatically keep employees safe.

    For many companies, the best advice is to have employees work remotely from home and provide technology services necessary to facilitate this. For instance, companies may choose to pay for an upgrade to an employee’s internet connection to improve their ability to participate in video conferences rather than leaving the employee with this new financial burden.

    By reducing the number of employees coming into the office, the risk of exposure is reduced dramatically. It also avoids the potential for an infection to spread quickly across the office. Keeping at least six feet away from other employees is a good idea. It may be necessary to spread desks out to avoid closer contact. When this isn’t possible, wearing a face mask is advisable when social distancing isn’t consistently possible. Also, include hand sanitizers and regularly wipe all surfaces down with disinfectant.

    Warehouse Employees

    Warehouse employees are more likely to come into contact with both employees and outside visitors making either deliveries or collections. These kinds of people come into contact with numerous others every workday and offer a higher potential of being infected with Covid-19. Therefore, it’s necessary for any staff working at the warehouse to wear a face mask to avoid the risk of infection.

    Even when the only people present in the warehouse are employees of the company, wearing a face mask is probably advisable to minimize risk factors.

    Restaurant Staff

    In the hospitality industry, the staff comes into contact with many different customers every day. This makes it particularly challenging to avoid potential infections.

    Plexiglass or other see-through protective screens can separate diners from one another, and from the serving staff too. The place where the final bill is paid should have a protective separator between the staff and the customer. Also, separators between the serving area or open kitchen and customers must be erected to prevent the transference of infected droplets in the air.

    When restaurants are required to close to diners but may offer a takeout service, then this must be provided using appropriate safety protocol to keep staff safe from Covid. Face masks, hand sanitizers, and wiping surfaces down is necessary too.

    Tools And Techniques Employed by E-Commerce Sector Post COVID-19
    How is the e-commerce sector dealing with the changes brought about by Covid-19?” let us try to answer this question in detail and discuss emerging trends in the e-commerce industry.

    Active Monitoring and Testing at the Premises

    Employees can receive temperature monitoring checks upon arriving at the office, warehouse, retail store, or another workplace. Staff performing the testing should always be wearing personal protective equipment to ensure they’re not put at additional risk carrying out this necessary task.

    Testing using a mobile hand-held device to digitally check for elevated temperatures is a first phase to protect against people who may have an infection but do not yet have other obvious or visible symptoms.

    Quarantining staff when they show signs of possible infection is necessary. The company must then arrange to cover their position in their absence which is likely to be at least 14 days.

    Safety Meeting With Staf

    Many employees will be dismayed by the ongoing situation with Covid-19. They have also received a confusing array of conflicting information in the media over the months that this has unfolded.

    It is therefore especially useful to conduct a safety meeting with staff – either virtually or in-person – to establish the risk and the processes set in place to protect them against it. For staff who have previously attended such a meeting, then this will provide some quick reminders. Doing so still has value because it’s easy to know the safety protocols, become accustomed to them, and then get relaxed about them without meaning to.

    Re-opening After a Closure

    In a situation where the business was temporarily closed or the premises (office, warehouse, restaurant, store, etc.) shuttered due to Covid-19, there are steps to follow before reopening.

    Certainly, to get back up and running, follow the guidance provided by the government on how businesses should proceed. There is a Federal Small Business support option, but assistance is apparently slower to materialize than hoped by many looking for it.

    Regardless of what may have been heard, the CDC is a highly knowledgeable agency with a long history of dealing with infectious diseases. Their advice should be followed and can be trusted.

    Create a Covid- 19 Response Plan

    Every business needs to create its own Covid-19 response plan. This is a plan that staff must follow when someone is believed to be infected or is exhibiting symptoms like a high temperature.

    The plan must be available throughout the premises and digitally available too. Furthermore, staff must be provided this information and given time to familiarize themselves with it. Not knowing is simply not good enough. Every employee has a duty of care to other staff members and customers, just as much as the company does to them.

    Policies the company has adopted with respect to the recent outbreak of Corona Virus
    The COVID-19 pandemic [https://startuptalky.com/tag/covid-19/] has effectivelybrought normal life to a halt in whole world. Social distancing, work from homeand a lockdown [https://startuptalky.com/tag/lockdown/] are the only ways tostop the spread of this virus. Situation is not different in Ind…

    Other Health and Safety Concerns

    For staff who still work at the business premises rather than virtually, they are still responsible for the other aspects of health and safety. Just because there’s a greater degree of focus and caution surrounding the current virus, people must still stay safe in other respects too.

    Conclusion

    Therefore, a reminder about basic safety measures such as not running on the premises, cleaning up any spills immediately, not putting tripping hazards on the floor, and other measures remain important to avoid accidents. Hospitals have enough to manage currently – they don’t need unnecessary injuries to handle too.

    Improving the workplace and the measures taken to do so has taken a different turn in 2021. Certainly, a range of new steps is necessary to ensure the health and safety of employees (and customers alike). These include temperature checks, social distancing, face masks, hand sanitizers, and others measures. However, general safety at the workplace should not be ignored. That still matters for employees who are on-site and cannot work from home.

  • Will Virtual Hiring be the New Normal? The future of Virtual Hiring

    You name it and the technology is already working on it. Due to the current scenario, working from home has become a necessity. The offices are adapting and even the production workflows have been restructured to embrace workplace flexibility. But for many businesses, one element of operations is still waiting to be updated that is Virtual Hiring.

    Amidst the pandemic, many human resource departments were forced to slow or freeze typical talent acquisition strategies, since traditional methods require personal interviews or skills-testing on internally secured devices or intranets. The addition of new interns, turnover replacements, employees, and temporary substitutes all halted, unable to implement a safe and viable virtual screening process, proving that there’s a lot of work to even attempt to match the pre-hiring procedure of employee experience with day-to-day operations.

    The Future of Virtual Hiring/On-boarding

    It is very important to note that, like any change in the technology, one cannot make changes just for the sake of it or focusing on just to be the part of the mob, but it has to be done with the clear intention of improving the performance of the business, cutting back on resources, and improving its efficiency.


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    Candidates Need to Experience the Culture of the Organization

    Candidates crave for more than a job, they want a cheerful experience in the workplace that provides a sense of purpose and pride.

    Culture is considered to be so meaningful that 33% of candidates claim that they’d even work for lesser salary to work for a company that aligns with their ideals. The challenge for recruiters is to communicate a clear and accurate sense of the culture to outsiders, simply by telling them about it doesn’t help.

    Provide job opportunities or open houses so people get a feel for what it’s like to work there. Almost two-thirds of job seekers said they were more likely to apply for a role with a company if they had the opportunity to attend a social event to connect with potential candidates and learn about the organization.

    Remote Jobs added
    Remote Jobs added

    Demonstrate the culture in the marketplace, such as by sponsoring events or performing community services that showcase the respective company values. Show people what your company values and demonstrate that you’re actively committed to them.


    Everything You Need to Know about Virtual Office
    A virtual office is a service that enables employees and business owners to workremotely [/tag/remote-working/] by providing a range of business functionsaccessible through the internet. The virtual office concept has become a popularworkspace solution for freelancers and entrepreneurs [/tag/ent…


    Virtual/Telephonic Interviews

    Due of the efficiency and ability to reach a large number of applicants in a short time frame, the clients typically use on-demand virtual interviews as first-round or pre-screening interviews, then schedule live virtual interviews for only the top candidates.

    One-way video interviews are a fantastic way to get to know a candidate. But VR takes the next step forward by letting recruiters enjoy some of the key benefits of interviews, and also go beyond some of the time restrictions and other limitations. Interviews on Video calls allow recruiters to get a feel of a candidate’s personality fit. However, pre-recorded videos can make people feel self-conscious; they may not work as good predictors of on-the-job success. VR empowers recruiters to meet a candidate personally and still see them in action as a potential new employee.

    Candidate’s Virtual Screening

    Many companies conducted employment assessments onsite or offered job shadowing opportunities as part of their hiring and onboarding process. Now with the restrictions on in-person contact, virtual talent prediction, and “onboarding tools” are vital. With the prevalence of on-line applications and ATS platforms, applicants frequently comment about feeling isolated or being stuck in a long, never-ending loop. That shouldn’t be the impression on them. Complexity and disengagement create high dropout rates.

    The “virtual hiring” and “onboarding tools” immerse candidates in an engaging test-drive where they handle similar challenges actual employees experience on the job every day. This pre-experience creates realistic expectations and builds greater comfort and confidence for new employees.


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    Screening the Candidate’s Social Media Accounts

    Recruiters need to understand as much about a candidate as possible, so checking out their social media accounts is something they’re increasingly interested in. But most candidates said they’re reluctant to simply hand over their social media data to potential employers that is unless the conditions are right.

    81% of candidates say they’d be willing to share their social media data with a potential employer if the right privacy measures were in place. Half of the job seekers said they’d be willing to share their social media data with a potential employer if it helped them determine a better job and organizational fit. Among knowledge workers and senior leaders, that number jumps to 62%. They also said they’d be more open to it if they know what recruiters will look at ahead of time and how that data will be used.

    78% said they expect the recruiting process to be clear on how personal data is used. So, consider explicitly stating in the job application that you’d like to access candidates’ social media accounts. An explanation is necessary, how you plan to use it and how it will be protected. Making them believe how sharing their details can benefit them.

    77% of candidates said they wouldn’t apply for a job if they felt their privacy wasn’t protected.

    Providing A Great Candidate Experience

    Organizations must wow the candidates to get them to sign in. Virtual reality recruitment is a new tool in the tech world that can make a company stand out from the crowd. According to research, nearly 60% of candidates have had a poor candidate experience during their job search, 72% of those candidates share their negative impression online or with others. Online video interviewing has been proven to have a positive impact on a candidate’s experience with the company There are a number of methods to impress the candidates.

    • Companies can use VR to show off the workplace environment and culture.
    • Give the candidates an insight into the role.
    • VR to understand candidates decision making and their thinking process.

    The Bottom Line

    Finding workaholics for your team is a constant challenge. And it’s not getting easier any time soon, given the tight labour market, shifting employee expectations, and a shortage of people with in-demand skills. Recruiters must do more than make the right hire, this time only by hiring virtually and establishing the trust between one another.

    FAQs

    What is the future of hiring or recruiting?

    The future of hiring/recruiting will always be human but will be increasingly augmented by tools and technology that will benefit recruiters and job seekers alike.

    Is working from home a good idea?

    Working from home is not always better or worse for an employee’s health than traditional virtual office arrangements. It will be most beneficial when employees make wise decisions about their time, and employers provide support in the form of technology, ergonomic equipment, and managers trained to supervise remote workers.

    Will Virtual Hiring be the New Normal?

    Remote meetings, digital recruitment, and virtual collaboration are the ways to get through these distressing days. Undoubtedly, new-age virtual hiring is playing an integral role in minimizing business disruption and making people dynamically adapt to changing needs.

  • Everything You Need to Know about Virtual Office

    A virtual office is a service that enables employees and business owners to work remotely by providing a range of business functions accessible through the internet. The virtual office concept has become a popular workspace solution for freelancers and entrepreneurs who work from home but want a professional-sounding business address for their company. It gives business owners all the benefits of a physical office without the expense of renting an actual office. A virtual business address can help to add credibility to a business, which makes it easier to successfully attract clients.

    What is a Virtual Office?
    Virtual Office Concept
    History of Virtual Office
    How Virtual Office works?
    Advantages of a Virtual Office
    Disadvantages of a Virtual Office

    What is a Virtual Office?

    A virtual office or virtual company refers to a company that may not have a fixed location yet functions as a unit to provide products and services to customers. It relies on the Internet heavily. Internet is used for document exchange, video conferencing for meetings and cell phones so employees can keep in touch. The office’s employees might work at home or in different cites and countries i.e. it involves working remotely.

    Essentially, a virtual office is a service which provides a business owner with an office address and telephone number, communication and administration services, and access to meeting rooms, all without the need for physical office space.

    Virtual Office Concept

    A virtual office is part of the flexible workspace industry that provides businesses with any combination of services, space or technology, without those businesses having the capital expenses of owning or leasing a traditional physical office.

    Due to the digital revolution, traditional working environment will never be the same. In many cases, work is no longer the place you go to, but rather the tools, skills, and devices you need to have to complete a task, no matter where your location is. Many startups, small firms, and solopreneurs(entrepreneur who works and runs their business alone) are discovering the benefits of virtual offices. For instance, it enables organisations to create and maintain a presence in a desirable location without the need to pay rent for an actual space.

    A virtual office can be defined as various work environments that can be accessed with the help of Internet and computer technology. Technically, you and your team can work from any corner of the world as long as you have an Internet connection, an app or a collaboration or conference tool needed for your work, that gives the same ultimate result as any physical office.

    The virtual office concept has a great scope in future. For instance, Covid-19 has made many employees unintentionally get used to work from home. This will give a great boost to the virtual offices in coming future.

    History of Virtual Office

    The virtual office concept has existed since the early 1980’s and has changed over the decades with technology. For example, a 1980’s virtual office included a fax service, now this has been replaced with a scan to email service, in which physical mail is scanned and emailed to the client. Even though virtual offices have been growing in popularity over the last few years, the idea has actually been around for several decades. There’s been an ongoing debate about who coined the term virtual office.

    According to an article published in 1982 in Infoworlds, John Markoff, a journalist,  first mentioned the term ‘virtual office. In the article, Markoff wrote that a virtual office would be built around a portable personal computer and local area network that would expand working horizons dramatically. Markoff also stated that in the future virtual offices, employees will no longer be constrained by computer equipment or geographic location. They would be free to travel or to interact with others while communicating information with right tools. The physical offices would not have the central importance it does today.


    Also Read: How to Manage Remote Teams?


    The first virtual offices were accurately installed in 1989 by Ralph Gregory in Boulder, Colorado. Ralph founded ‘The Virtual Office Inc’ because is first child was born and he wanted to be able to work from home and spend time with her.

    Also in 1989, after taking a business trip to Belgium, English billionaire businessman Mark Dixon founded his company Regus that provided clients with executive suites at affordable prices. Though the company went bankrupt in 2003, it was able to turn things around in less a year after receiving financing from a business parent. It is now a huge global company, listed on the American stock market.

    In 1990, the first Internet search engine was developed by McGill University. In 1991, the World Wide Web was released to the public. Also in the same year, the first webcam was developed at Cambridge University. In 1992, “Virtual Office” became a registered trademark for the first time when Richard Nissen registered the term with the UK’s Intellectual Property Office.

    The first Symbian phone, the touchscreen Ericsson R380 Smartphone was released in 2000. It combined a PDA with a mobile phone. In 2003, Skype was released to the public as conferencing tool that allowed free IP-based communications using microphone, webcam and instant messaging to individual consumers. Thus, the virtual offices started actually after this.

    Virtual Office meaning and benefits of virtual office
    In the last decade, trend of Virtual Office has increased due to Internet

    How Virtual Office works?

    If your work involves traveling to client locations or other places away from your home base, you should probably consider buying a laptop computer rather than a desktop system. With a laptop one can always have their files, documents with them. Instead of laptop, one can also use tablets, iPad, etc. as these are many lightweight models out there that are very powerful. Just make sure you get a good carrying case that has a shoulder strap and room for your hard copy documents. Similarly, printer, fax machine, scanner, and other necessary peripherals to make a while system.

    These Virtual offices operate as one unit to serve customers though do not exist physically. This type of set up is getting popular especially with startups and small businesses. The creation of web-based office productivity software and services, such as videoconferencing has helped drive the growth in virtual offices.

    A virtual office concept can also lead to greater productivity, as its services free workers from administrative tasks, as well as travel. Each employee can work from the location that is most convenient, and the business is not restricted to hiring employees who live locally.


    Also Read: 8 Tips to Stay Productive while Working Remotely


    Advantages of a Virtual Office

    • First of all, it saves the cost needed for the office space. The monthly cost of a virtual office is far less than that of a traditional physical office. After all, it has none of the maintenance and staff costs. A virtual office solution saves on overheads, as there is no need to rent physical space, buy equipment and furniture, or hire a receptionist.
    • With a virtual office solution, business owners get an address within a reputable area code that is equivalent to a physical office so this reassures clients that the business is legitimate. A virtual office can also be secured via a month-to-month lease, so there is greater flexibility if a user’s business changes.
    • As virtual office provides a mailing address, telephone answering, and videoconferencing services. Therefore, even small business can appear larger than it is. This is the reason why, it is so useful for startups and small scale businesses. It requires less management than the physical offices.
    • Working from home while using a virtual office address saves time and money that would otherwise be spent on a daily travel. It helps employees save their energy which is wasted in travelling. This helps them focus on work with more creativity.
    • Teams working virtually typically have the benefit of flexibility of working. So employees get more free time and flexibility. This helps maintain work-life balance in a better way.

    Disadvantages of a Virtual Office

    • Virtual connections lack the social interactivity of face-to-face contact. Some believe that a disadvantage to working from a virtual office is the lack of social interaction between employees. Because many nonverbal cues can be missed in emails, phone conversations and video conferences and also messages can easily be misinterpreted.
    • Coordinating meetings may prove difficult especially if employees are residing in different countries. So the scheduling a meeting might create a problem due to differences across several time zones. Finally, collaborations will lack spontaneity because they have to be planned precisely to coordinate schedules and time zones.
    • On the downside, a virtual office means no physical office space is available to work from on a daily basis. The service package you will get from a virtual office space may be a limited one. For example, many packages come with limited use of conference rooms or limited teleconferencing and videoconferencing services.
    • Another disadvantage of working from a from a virtual office is the distractions and sometimes lack of motivation. These can sometimes cause morale and productivity to decline. Hence, a person needs to have self-discipline and work best independently with little supervision.