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Tag: Team Leadership

  • What is Team Coordination? | Importance of Coordination in a Team

    Coordination is the essence of every successful organization. So what exactly is coordination? In simple words, it is a mechanism or strategy that enables different entities to work together. Coordination helps with maintaining and improving efficiency while striving for a common goal or target. Hence, team coordination is of utmost importance if a company wants to make it big.

    In fact, experts quip, “Ineffective communication and coordination is the primary contributor to project failure one-third of the time, and had a negative impact on project success more than half the time.”

    This post by StartupTalky gives you an overview on the importance of coordination and also provides some tips to improve the coordination levels in a team.

    What is Team Coordination?
    Importance of Coordination in Teamwork
    Importance of Team Coordination in Project Management
    Tips to Improve Coordination Between Team Members

    why is coordination important?

    What is Team Coordination?

    At times, the situation calls for individuals with differing backgrounds, perspectives, and thought-processes to come together.  It could be to fulfill a goal or an objective that is impossible to achieve single-handedly. How can this be done? Through coordination, i.e., the act of getting people to communicate and collaborate without creating chaos or confusion. Coordination has a major role to play in any successful team-based initiative.

    Importance of Coordination in Teamwork

    Can a business operate without employees’ cooperation? No. A business entity can be viewed as the concoction of different groups and hierarchies. It’s imperative for these groups to work alongside each other in harmony to achieve organizational goals. Hence, coordination becomes a major driver of success and growth.

    Coordination is required among members of a team and between teams for the following reasons:

    Interlinking of Different Business Operations

    Importance of Team Coordination
    Interlinking of Variours Teams

    Coordination helps in connecting multiple business operations. The organisation members are able to connect business operations together to get the desired output. If there will be no interlinking of such business operations then there will be wastage of resources or maybe a delay in getting results.

    Suppose, what will happen if there is no connection between the HR Department and the Marketing Head? If the Marketing Head was looking for immediate results and in the meantime, the HR granted a leave. If HR has already granted leave then why will the employee wait for anything? This will result in the loss of required manpower and can cause delay to get results.

    The HR could directly reject the leave if was aware of such a requirement. But due to the absence of coordination, he wasn’t. The lack of coordination caused a delay in getting results.

    Each Department Focuses on Its Own Objectives

    In a business or an organisation, each person or department has its own objectives to meet. Each of the departments is concerned about its own objectives and goals.

    The objective of the organization is met with them while making informed decisions. Sometimes, the goals of the department get diverted from organizational goals. It will be too difficult to identify such incidents because of business complexity. If coordination is not present among both, then it can cause damage to the business goals.

    There are times when the objectives of one department cause the loss of others. In this case, also, it will cause damage to the business. The success and failure of one department are linked with the other. So the success of one department at the cost of losses to another will result in failures too.

    Socializing and Understanding Among Team Members

    Importance of Team Coordination
    Understanding Among Team Members

    There are different personal needs of every individual. Socializing are also the personal needs of every human being. The process of coordination helps in fulfilling such personal needs.

    The employees will be able to connect with other teammates. This will create a strong bonding among team. The process of coordination helps in building improved relations among teammates.

    Helps in Saving Resources By Avoiding Repeat Activities in Different Departments

    There may be several activities which are repeatedly performed in different departments. These activities cannot be identified if there’s a great barrier between the departments.

    The repetition of such activities will result in more use of resources. If all the activities are performed in one place, then it will save resources. Suppose two different departments have hired a person for the same task which they require not much often.

    These tasks can be performed in one place and will save the extra expense of an employee. But this couldn’t be possible because of a lack of coordination. But if there was any coordination among them then they could have saved such extra expenses.

    Avoiding Conflicts Among Employees

    Conflicts inside business always end up doing multiple losses. They make the working environment disturbed for all. So they kill their time and also of the team members.  Every conflict results in wastage of time as well as resources. Any arguments/conflicts among the team members will cause damage to business resources.

    Conflicts must be avoided to create a healthy working environment among team members. Coordination helps in avoiding conflicts among them. The communication gap or misinformation is easily sorted out with coordination.

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    Importance of Team Coordination in Project Management

    Importance of Team Coordination in Project Management
    Importance of Team Coordination in Project Management

    Project coordination involves managing the day-to-day operations of a project, making sure the resources are aware of deadlines and tasks that they are responsible for managing meeting minutes, and so on.

    Coordination helps you better monitor and control each stage of the project to ensure it’s progressing according to your prescribed timeline. It helps in Collaborating with your team on the issues you encounter, to manage risks and the validity of tasks to the project’s current scope.

    Tips to Improve Coordination Between Team Members

    Here are some tips to improve coordination between team members:

    Conclusion

    Coordination is one of the most important activities in any business. It is present in every company but some do it right while others don’t focus much on it. The best way to ensure good coordination is to create and manage the proper structure of the company while giving the required power to people.

    If you have anything else to add, please let us know in the comments.

    FAQs

    What is team coordination?

    Team coordination is a process that involves the use of strategies and patterns of behaviour aimed to integrate actions, knowledge, and goals of interdependent members, in order to achieve common goals.

    Why is team coordination important?

    Coordination ensures that employees do not engage in cross-purpose work. Team coordination minimizes conflicts, wastages, delays, indifferences and other organizational problems.

    How do you bring coordination to a team?

    5 Steps To Successful Team Coordination or coordination in a team:

    1. Know the Big Picture.
    2. Create Well-Defined Roles.
    3. Foster Great Communication.
    4. Master Your Planning.
    5. Don’t Overdo It.

    What are the key elements of teamwork?

    Key elements for a successful team:

    • Communication
    • Commitment
    • Accountability
    • Delegation
    • Support

    Who is responsible for coordination between different teams assigned for project?

    Project Manager is responsible for coordination between different teams assigned for project.

  • How to Build trust among the employees?

    Trust is considered an important factor in any relationship. Building good relations and trust with clients and employees is a key to success and an effective team.  As an effective manager, you are always more concerned about the productivity of the employees, But if your actions show a lack of trust among the employees then they won’t be productive and supportive of your decisions. Faith, belief and trust are important factors for which every business organization should stand for. Here we present the important ways by which you can build trust among your employees:

    Invest in them
    Have Strong Moral Principles
    Be accountable for yourself too
    Understand the goals of employees and be supportive
    Value their pros and cons in decision making
    Accept their failures
    Give them important and valuable tasks

    Invest in them

    Investing in the employees is as important as investing in organizational growth. Investing and Nurturing them builds a sense of trust and safety. You can spend a part of your time connecting with them during their training period by better understanding their professional background, strengths, and weaknesses. This helps in the development and personal growth of the employee with the organization. If you start doing so, then this will not only make them develop and grow but it will also make them feel that you trust them. This is because people only invest in areas they trust and believe the most.

    Have Strong Moral Principles

    A business runs on the business plans, rules and policies of the organization. Similarly, a better human attachment can only run with strong moral principles. If you value people and have strong moral principles, then employees will have faith in the organization. This faith will generate trust among them. But if you don’t value moral principles then there will be more doubts and uncertainties. They will skip a lot of things and may start hiding the things if there lack of moral standards within you and your organization. This can be done either due to fear or doubts, but the outcome doesn’t go well. If the employees start hiding things from the employer, then there will be more threats to the organization.

    Be accountable for yourself too

    Every mistake or error in business has the same results no matter who does it. As the most senior in the organization, there will be no one to discover your mistakes or errors. But it may be carefully observed by the employees. They won’t tell you about it but it will become a buzz inside the organization. Even they may also follow the same track.

    Therefore, whatever rules or system is created, it should be followed by everyone. You also should be accountable for yourself, sometimes you need to accept your mistakes, without any hesitation. The others acknowledge you following the rules and even accepting your own mistakes creates a good working environment. This will make them trust you because you follow a system and don’t break it even when the matters come on you. But if you as the key person don’t be accountable for your own mistakes then employees will lose their trust in the organization this will create chaos in the organization. So it is important to be responsible, accountable for the duties to maintain a work-life balance in the organization.

    Understand the goals of employees and be supportive

    As the owner of the business, you know how much business goals matter. But on an individual level, you can realize how much your personal goals matter too. Everyone is positively driven, valuing each other work because all are working for their objectives. These goals and objectives matter a lot for everyone and got equal value.

    So if the employee goals are well understood by the employer, they help them achieve them. In this way, both the business and employees’ objectives get considered. So, when the employee’s objectives are considered by the employer, then the employees become confident of their goals and work with full dedication. This generates trust among them and they start working more efficiently.

    Value their pros and cons in decision making

    Employees in decision making

    Involving employees in decision-making is very important. Though the decision is finalized by the manager, the collective decisions are more often valuable. So during the company meeting, you as an employer should make employees feel valuable and useful.

    You should value their pros and cons in decision making. It may be effective or ineffective, but if you come to value it, it will make them feel important too. This will also show that you trust them and value their decision. So have a small discussion round or clarification on whatever the ideas/points are given by them. This creates a positive environment in the organization.

    Accept their Failures

    Failures are a part of life and it happens to everyone. Whether it’s a small worker or a big CEO, everybody has gone through a rough patch. There may be times when our employees fail and feel discouraged, But instead of firing them accept their failures and encourage them for their efforts. But if the organization is not supportive of their failure, they will fear failure and won’t try new things.

    Their innovation and ideas will stop because of the fear of failure. Failures make people learn and get experience from their mistakes. Encouraging them to try out new things and making sure it’s ok to fail but this shouldn’t make them stop trying out new things creates a safe environment for people to work.

    Give them important and valuable tasks

    Give them important and valuable tasks

    Sometimes, it is important to assign important tasks or roles to employees which are above their job roles. This will also make them feel valued and they will witness themselves as trusted in the eyes of their manager. And not only that, but it also prepares them to perform a higher standard job than their current position. This gives them experience as well as practice for their upcoming promotion.

    Conclusion

    Building trust among the employees is the main key to success in the business world. For an organization to succeed employees play a huge part. Good work and a supportive environment help employees to experiment on their work and achieve great results.  Building trust helps in an effective team and work environment.

  • Being A Rockstar In Your Company Is A Matter Of 10 Best Things Leaders Do Every Day

    Ever had a nerve that you want to lead your football team, or manage a startup, or just lead your project team. What all it takes is a, Leader. But you have to understand that you don’t need a name to be a leader. What binds a leader to themselves is leadership and remember this leadership is action taken, not a position. in times, where there is no leadershp , society stands still.

    The successful habits are the only key to great leadership. So, what’s the recipe for a great leader? I would say there’s no such formula but the 10 best things leaders do every day. Although great leaders are born in the past centuries what’s important is what could you learn from them. Because it’s said that “Leadership and Learning are indispensable to each other.”

    What Makes Leaders Different From Everyone?

    You might have seen in movies or if you’re in a corporate, that once The Boss enters the hall, the vibe sets up of the room and everyone stands or bows to greet him. Basically, what’s the difference between you and him/her? Because obviously they aren’t the son of God that you have to bow to them every time you see him. The difference is innovation, the motivation, the wisdom, and gratitude for working with a great team. Leaders don’t fail because of skills but most leadership failures are a matter of the heart.

    10 best things leaders must do to make a difference
    What makes Leader different from everyone? 

    I would start with a great example of Steve Jobs. He was one of the greatest businessmen and co-founder of Apple Inc. but the most shocking part was he didn’t know a single word of how-to code, but Steve Wozniak was behind all the programming stuff. And still, we all know Apple company because of Steve Jobs. In fact, it was Jobs’ vision that laid its steps on the path to success. He once said, “Innovation distinguishes between a leader and a follower” and we, too, agree upon this.

    And there’s a fun acronym to leaders with a HEART to do whatever they want to

    H – Hunger for wisdom

    E – Expect the Best

    A – Accept Responsibility

    R – Respond with Courage

    T – Think Others First

    What do great leaders do everyday | Habits of leaders

    10 Best things Leaders Do Every Day

    1. Promote Your Vision

    Always have a clear vision of where your company is going, in front of your team on a regular basis. Why do this and why not keep it to a smaller group of people! Because when you do this, you’re not only motivating them but also sharing the strategic goals so they connected to the work.

    2. Manage Priorities

    Wise-people always keeps a journal with them, the point of this is to keep your day in the record. The better you can prioritize the thing you’re going to do for the day, the better is the focus of the efforts on the tasks that matter most. Without the clarity of tasks, you’re going to end up wasting time and morning energy. So, better get a pen and paper and write them down!

    3. Delegate Tasks

    It’s a belief that leaders always want to do things for themselves, but learning to delegate when in need is very important. It not only controls your workload but enables your team to achieve goals at a speed of light. This produces better results and accomplishes more than ever could, on your own.

    4. Motivate Changes

    Change is the only constant in this universe. If your team is working on the edge, and your company is stagnant and stuck. There’s when the leader comes to play when a strong leader involves constantly and consistently motivating changes in spite of underlying risks.

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    5. Generate Urgency

    When you instill a sense of urgency within yourself, you motivate yourself to deliver on results. Without it, you may find yourself procrastinating, doing halfhearted work, and struggling to get tasks and projects done on time. Urgency is your best weapon against daily distractions.

    6. Communicate Effectively

    Good communication is key to everything, which is the bed-rock element for successful leadership. A follower would always look towards its leaders for a vision and direction. The communication factor not only builds a good bond between both but its seen the performance also gets improved eventually because communication brings clarity to everything the team needs to do.

    7. Listen Actively

    It’s important that you listen to everyone because active listening is the best skill you can cultivate. When you intentionally focus on what others are saying, then you follow up with open-ended questions: what, why, how, and when. You not only come up with great ideas but you move beyond your own point of view and you get a check on your own understanding for accuracy. There’s a famous saying by Benjamin Disraeli – “I must follow the people. Am I not their leader?”

    8. Managing Risks

    The risk-taking opportunity is always not given to everyone and only a few can make it through them. Great leaders are always scanning the horizon for underlying risks as well as opportunities. Believe it or not, the art of constantly weighing costs and benefits, and putting everything on stake is not a cup of tea because prospective outcomes are always less.

    9. Act Decisively

    You have to control any impulse toward impatience and reactivity on one hand, and many other factors on others. You have to work hard to ensure that the understanding of the problem is complete, then only take strong action towards it and never look back.

    Ways of Building trust among the employees
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    10. Empower Others

    Being a leader is a part of your job to help your team develop the top players in your industry. In fact, people grow when they own their decisions, hold themselves accountable for what they are doing, and experience the consequences of their actions. This is what you have to do, assign them what they are capable of, and bring out the greatness in them.

    A leader is a dealer in hope – Napoleon Bonaparte

    10 best things leaders should do every day
    The single biggest way to impact an organization is to focus on leadership development. – Jim Rohn

    What Else Can You Do To Make A Difference is:

    • Make people feel valuable
    • Make some time to connect more with your team
    • Be honest and straightforward even when the news is bad
    • Be accountable for your actions, even if it’s your team in it
    • Share the credit
    • Give praises, and do it more often
    • Delegate responsibility without micromanaging
    • Celebrate skills, and appreciate the talent
    • Challenge the status quo, and don’t settle for mediocrity
    • Invest in your team, and make them feel important
    • Encourage and inspire
    • Build team spirit, and encourage inclusiveness

    When you can do these days, you will be not only an effective leader but likely a successful one too. Leadership is what exactly binds a leader to be it, and not only that, leadership is the learned behavior that is automatic. They are enablers of talent and capabilities within a person because a person with a vision can obviously see what’s ahead.

    No matter what you begin with, because in the end, only a few successful leaders are able to sustain their successes’ with minimizing the upcoming risks.