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Tag: team coordination

  • The Power of Transparent Communication Within Your Team

    Communication is crucial in any team or organization to achieve success. Open communication promotes trust, fosters collaboration, and strengthens relationships within the team. It enables team members to express their thoughts, concerns, and ideas, leading to better decision-making and problem-solving. Moreover, transparent communication encourages accountability and ensures that everyone is aligned and working towards a shared objective.

    In this blog post, we will delve into the significance of communication within your team and how it can benefit your organization.

    Establishing Trust and Nurturing Relationships
    Enhancing Collaboration and Decision-Making
    Promoting Accountability
    Boosting Engagement and Employee Satisfaction
    Creating a Culture of Transparency

    Establishing Trust and Nurturing Relationships

    Open internal communication in an organization builds trust among team members. When individuals are transparent and honest in their interactions, it creates an environment where others feel safe to do the same. This trust facilitates collaboration as team members feel comfortable sharing their ideas, concerns, and feedback without fear of judgment or negative consequences.

    Moreover, when trust is established, it strengthens relationships within the team. Team members feel valued and acknowledged when their opinions are heard and respected. This fosters a culture where everyone feels a sense of belonging and mutual respect.

    Enhancing Collaboration and Decision-Making

    Transparent communication greatly enhances collaboration within the team. When team members openly share their thoughts and perspectives, it leads to a grasp of the task at hand. This diversity in thinking can spark solutions and enhance decision-making.

    Transparent communication among team members helps in addressing conflicts and misunderstandings. It allows teammates to openly discuss their differences, find ground, and come up with beneficial solutions. This collaborative approach prevents conflicts from escalating and promotes teamwork.

    Moreover, transparent communication improves the quality of decision-making within the team. When all team members have access to information and are encouraged to express their opinions, it results in informed decisions. Different viewpoints and expertise are taken into account while minimizing the chances of overlooking factors.

    Promoting Accountability

    Transparent communication fosters accountability within the team. By communicating about progress, challenges, and achievements, everyone becomes aware of each other’s responsibilities and commitments. This shared understanding facilitates coordination and enables work towards shared goals.

    Through discussions regarding expectations, deadlines, and deliverables, team members can hold each other accountable for their actions. Clear and open communication is essential for avoiding misunderstandings and maintaining clarity in tracking progress.

    Boosting Engagement and Employee Satisfaction

    Transparent communication plays a vital role in enhancing employee engagement and satisfaction within a team. When team members feel that their thoughts and ideas are valued, they are more likely to contribute and take ownership of their work. This sense of involvement and empowerment leads to job satisfaction and a stronger commitment to achieving the team’s goals.

    Transparent communication also enables leaders to provide feedback and recognition. Regular, honest feedback on performance allows team members to grow and improve. Open communication facilitates acknowledgment of accomplishments, reinforcing behaviors, and motivating team members to continue performing at their best.

    Creating a Culture of Transparency

    Establishing a culture of communication requires efforts from both leaders and team members. Here are some practical steps to promote communication within your team:

    1. Lead by example: Leaders should demonstrate communication by being approachable, open-minded, and receptive to feedback.

    2. Encourage listening: Team members should actively listen to one another, showing respect for opinions while displaying genuine interest in what others have to say.

    3. Keep the team updated regularly: It’s essential to provide updates on the progress, milestones, and challenges of the project. By communicating these updates, we ensure that everyone is well-informed and aligned.

    4. Create a space for communication: It’s important to establish an environment where team members feel comfortable expressing their thoughts and ideas without fearing judgment or negative consequences.

    5. Establish channels of communication: Define the appropriate communication channels for different types of interactions. Encourage face-to-face meetings, video conferences, and collaborative tools to facilitate efficient communication.

    Conclusion

    In summary, transparent communication holds the potential to transform team dynamics and drive success. By building trust, enhancing collaboration, fostering accountability, and boosting engagement levels, transparent communication cultivates a productive team atmosphere. Embrace transparent communication within your team to unlock its capabilities.

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    Effective and efficient communication is important and integral for every kind of company including startups. There are lots of communication tools that you can use.
    StartupTalkyParnas Ghosh

  • What is Team Coordination? | Importance of Coordination in a Team

    Coordination is the essence of every successful organization. So what exactly is coordination? In simple words, it is a mechanism or strategy that enables different entities to work together. Coordination helps with maintaining and improving efficiency while striving for a common goal or target. Hence, team coordination is of utmost importance if a company wants to make it big.

    In fact, experts quip, “Ineffective communication and coordination is the primary contributor to project failure one-third of the time, and had a negative impact on project success more than half the time.”

    This post by StartupTalky gives you an overview on the importance of coordination and also provides some tips to improve the coordination levels in a team.

    What is Team Coordination?
    Importance of Coordination in Teamwork
    Importance of Team Coordination in Project Management
    Tips to Improve Coordination Between Team Members

    why is coordination important?

    What is Team Coordination?

    At times, the situation calls for individuals with differing backgrounds, perspectives, and thought-processes to come together.  It could be to fulfill a goal or an objective that is impossible to achieve single-handedly. How can this be done? Through coordination, i.e., the act of getting people to communicate and collaborate without creating chaos or confusion. Coordination has a major role to play in any successful team-based initiative.

    Importance of Coordination in Teamwork

    Can a business operate without employees’ cooperation? No. A business entity can be viewed as the concoction of different groups and hierarchies. It’s imperative for these groups to work alongside each other in harmony to achieve organizational goals. Hence, coordination becomes a major driver of success and growth.

    Coordination is required among members of a team and between teams for the following reasons:

    Interlinking of Different Business Operations

    Importance of Team Coordination
    Interlinking of Variours Teams

    Coordination helps in connecting multiple business operations. The organisation members are able to connect business operations together to get the desired output. If there will be no interlinking of such business operations then there will be wastage of resources or maybe a delay in getting results.

    Suppose, what will happen if there is no connection between the HR Department and the Marketing Head? If the Marketing Head was looking for immediate results and in the meantime, the HR granted a leave. If HR has already granted leave then why will the employee wait for anything? This will result in the loss of required manpower and can cause delay to get results.

    The HR could directly reject the leave if was aware of such a requirement. But due to the absence of coordination, he wasn’t. The lack of coordination caused a delay in getting results.

    Each Department Focuses on Its Own Objectives

    In a business or an organisation, each person or department has its own objectives to meet. Each of the departments is concerned about its own objectives and goals.

    The objective of the organization is met with them while making informed decisions. Sometimes, the goals of the department get diverted from organizational goals. It will be too difficult to identify such incidents because of business complexity. If coordination is not present among both, then it can cause damage to the business goals.

    There are times when the objectives of one department cause the loss of others. In this case, also, it will cause damage to the business. The success and failure of one department are linked with the other. So the success of one department at the cost of losses to another will result in failures too.

    Socializing and Understanding Among Team Members

    Importance of Team Coordination
    Understanding Among Team Members

    There are different personal needs of every individual. Socializing are also the personal needs of every human being. The process of coordination helps in fulfilling such personal needs.

    The employees will be able to connect with other teammates. This will create a strong bonding among team. The process of coordination helps in building improved relations among teammates.

    Helps in Saving Resources By Avoiding Repeat Activities in Different Departments

    There may be several activities which are repeatedly performed in different departments. These activities cannot be identified if there’s a great barrier between the departments.

    The repetition of such activities will result in more use of resources. If all the activities are performed in one place, then it will save resources. Suppose two different departments have hired a person for the same task which they require not much often.

    These tasks can be performed in one place and will save the extra expense of an employee. But this couldn’t be possible because of a lack of coordination. But if there was any coordination among them then they could have saved such extra expenses.

    Avoiding Conflicts Among Employees

    Conflicts inside business always end up doing multiple losses. They make the working environment disturbed for all. So they kill their time and also of the team members.  Every conflict results in wastage of time as well as resources. Any arguments/conflicts among the team members will cause damage to business resources.

    Conflicts must be avoided to create a healthy working environment among team members. Coordination helps in avoiding conflicts among them. The communication gap or misinformation is easily sorted out with coordination.

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    Importance of Team Coordination in Project Management

    Importance of Team Coordination in Project Management
    Importance of Team Coordination in Project Management

    Project coordination involves managing the day-to-day operations of a project, making sure the resources are aware of deadlines and tasks that they are responsible for managing meeting minutes, and so on.

    Coordination helps you better monitor and control each stage of the project to ensure it’s progressing according to your prescribed timeline. It helps in Collaborating with your team on the issues you encounter, to manage risks and the validity of tasks to the project’s current scope.

    Tips to Improve Coordination Between Team Members

    Here are some tips to improve coordination between team members:

    Conclusion

    Coordination is one of the most important activities in any business. It is present in every company but some do it right while others don’t focus much on it. The best way to ensure good coordination is to create and manage the proper structure of the company while giving the required power to people.

    If you have anything else to add, please let us know in the comments.

    FAQs

    What is team coordination?

    Team coordination is a process that involves the use of strategies and patterns of behaviour aimed to integrate actions, knowledge, and goals of interdependent members, in order to achieve common goals.

    Why is team coordination important?

    Coordination ensures that employees do not engage in cross-purpose work. Team coordination minimizes conflicts, wastages, delays, indifferences and other organizational problems.

    How do you bring coordination to a team?

    5 Steps To Successful Team Coordination or coordination in a team:

    1. Know the Big Picture.
    2. Create Well-Defined Roles.
    3. Foster Great Communication.
    4. Master Your Planning.
    5. Don’t Overdo It.

    What are the key elements of teamwork?

    Key elements for a successful team:

    • Communication
    • Commitment
    • Accountability
    • Delegation
    • Support

    Who is responsible for coordination between different teams assigned for project?

    Project Manager is responsible for coordination between different teams assigned for project.

  • ShareDocView: Get Detailed Analytics for Your Shared Documents

    After facing the brunt of the pandemic in 2020, many businesses are quickly adopting remote working strategies for their companies. Gone are the days when people spent 8-10 hours working in an office. In fact, it is estimated that 70% of the global workforce works from home at least once a week.

    A mobile workforce has become the new standard for many employers and businesses out there, as the impact is turning out to be a positive one resulting in better communication, flexibility, and team collaboration.

    However, the wrong technology can negate the benefits of a mobile workforce can achieve. Team collaboration, a smooth workflow, access to digital fines, and other work-related functions need to be easy, intuitive, and most importantly secure. The technology also needs to be compatible across multiple platforms, from phones and tablets to desktops and laptops.

    ShareDocView enables users to have their own branding
    ShareDocView enables users to have their own branding

    Now with ShareDocView, you can finally get all the analytics you wanted, and more

    • Gain control over the docs you send after attaching it to an email
    • You can still edit documents after you send them to your clients
    • Get analytics like which slides have been read and the duration of the reading
    • Collect email leads from new visitors for further outreach
    • Get notified when someone opens your document

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    What is ShareDocView?
    ShareDocView- Features
    ShareDocView- Pricing
    ShareDocView – FAQ’s
    Conclusion

    What is ShareDocView?

    ShareDocView is an analytics software for your documents. You can easily set it up with your Google or LinkedIn account and it works with PDF, Word, and PowerPoint documents.

    It helps you get notifications when someone looks at your documents, and will also collect email leads. You can add your own company’s logo and branding.

    ShareDocView- Features

    No attachments

    You don’t have to wait to add large attachments anymore. You can share links like videos on YouTube, and upload documents.

    No software required

    As it is a cloud-based product, you don’t have to download or install any software on your device. Access ShareDocView from any device via your browser.

    Update Docs

    You can now update documents or edit them as you like even after you send them to your client.

    ShareDocView - Dashboard
    ShareDocView – Dashboard

    Document analytics

    Know the pages that were viewed by your team or client, and how long they were viewed. You can also follow up with your leads after you know if a document has been viewed or not

    Team organization

    Create a data room for you team where they can store their team files and documents. Your team members will have access to files and know which documents can be shared.

    Control

    With ShareDocView you can keep your documents private and generate request access when required. Make it a public document by removing the access control anytime you wish.

    Branding

    You can easily add your own brand, watermark or logo.

    Why Team Coordination is required? Why Coordination is Important so much?
    Coordination is the essence of every successful organization. So what exactly iscoordination? In simple words, it is a mechanism or strategy that enablesdifferent entities to work together. Coordination helps with maintaining andimproving efficiency while striving for a common goal or target. Hen…
    StartupTalkyYash Gupta

    How to use ShareDocView?

    Follow these three simple steps to get started:

    • Sign up with a single click via Google, LinkedIn, or any email client
    • Upload a document by dragging and dropping the file, or hit the upload button
    • Share your links publicly or privately and choose specific options for them

    ShareDocView- Pricing

    $49/lifetime

    Features

    • 100 Documents
    • 10 GB Storage
    • 500 MB File Size
    • 300 Views/month
    • Get Notifications for Downloads
    • Verify Visitor’s Emails
    • Configurable Watermark
    • Non-Stackable Plan
    • 60-Days Refund Policy

    $97/lifetime

    Features

    • 500 Documents
    • 50 GB Storage
    • 500 MB File Size
    • 1,000 Views/month
    • Group Reporting
    • Export Reports to PDF
    • Branding
    • Verify Visitor’s Emails
    • Get Notifications for Downloads
    • Export Emails to CSV
    • Configurable Watermark
    • 60-Days Refund Policy
    • Non-Stackable Plan

    ShareDocView – FAQ’s

    What browsers does ShareDocView support?

    ShareDocView supports all major browsers, especially the popular ones like Chrome, Edge, Opera and Safari.

    You can preview the document after creating a link. Click on this icon “Eye 👁” to preview your file.

    How can I open an account?

    You can either use your Gmail or LinkedIn id to open an account.

    What kind of documents can I upload?

    You can upload PDFs, Word and PowerPoint.

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    Conclusion

    ShareDocView is for everyone that has to work remotely or has to manage a remote working team. It informs you and your team about a project and allows you to derive data from the documents you share with your colleagues or leads.

    ShareDocView sends you detailed reports and notifications of who viewed your document and for how long. You can also update these documents anytime from the cloud even after they have been shared. You can also either give or remove access to a specific document by adding or deleting a link.

  • Top 5 Team Chat Applications for Organisations in 2023

    There is a plethora of team chat applications out there, but that also means that you will have to look for the one that suits your needs best. Pandemic or no pandemic, official work requires team collaboration, especially on occasions such as building projects, presentations, or even planning out an event. Team communication is extremely important in such tasks. This begs the question, which team chatting applications should we use instead?

    What makes an exceptional Organization Chatting Application?

    To filter out the best team chat application for any organization, we should consider a few things in mind. To begin with, we all know that for different team chats or office chats, we need diverse platforms for group chats.

    In addition, one should also keep in mind that the corporate messaging app needs to be organized. For instance, some messages need to be seen by the entire company, others at the team level. Furthermore, the office instant messaging system demands good search and filter options along with excellent navigation and control.

    In conclusion, a business chat app should offer exceptional video and audio chat so that employees can converse easily. There are various features that we expect from a team conversing application, while some are complimentary, some are provided at a cost or a subscription.

    Here we discuss the top 5 Teams Chatting Applications, for you to decide which suits you best.

    Slack

    Rating 4.5/5
    Platforms Android, iOS, Windows, macOS, Linux, and the Web.

    Slack Communications Platform
    Slack Communications Platform

    Slack is a popular Teams Communication Platform that offers safe and secure collaboration and chats among your colleagues. You can form different channels for diverse niches or projects, similar to Discord. You can also contact us through video conferencing or collaborate over a voice call. You also get to integrate your internal tools with slack, for a more efficient workflow.

    Features Offered by Slack

    • Create dedicated channels for individual topics, projects, and events, and use those channels solely for the assigned purpose.
    • Slack saves your previous data, so if you need to navigate an earlier project or a chat, you can probably find that on Slack.
    • Slack lets you manage remote teams from other companies just like yours, with a comprehensive message archive feature, so you do not have to shuffle between tabs.
    • Slack can be further integrated with applications such as Office and Google Drive, with over 2200 integrations available, to manage tasks more efficiently.
    • Security is of paramount importance in the data-driven world and slack knows this. Slack also offers complete control and visibility with encryption keys.

    Pricing for Slack

    Standard Plan Plus Plan Enterprise Grid
    Used by SMEs and costs $2.67 per user per month when billed annually and $3.20 when billed monthly Used by larger businesses and costs $5 per user per month when billed annually and $6 when billed monthly Used for big enterprises and industries and offers custom pricing
    Offers unlimited message archiving and applications along with group video calls with screen sharing Offers user provisioning and dis-provisioning, and single sign-ins using SAML Offers unlimited workspaces, data loss prevention, and offline backup providers
    Use Slack connect to collaborate with other organizations Allows for data exports for all messages Offers message compliance of HIPAA with file collaboration

    Ryver

    Rating 4.4/5
    Platforms Android, iOS, macOS, and Windows.

    Ryver Teams Chatting App
    Ryver Teams Chatting App

    Ryver is an easy, simple, and affordable team collaboration platform to organize meetings and communicate with a single application. Ryver allows group messaging with unlimited file sharing, task management with unlimited tasks and boards, along with audio and video calls with screen sharing. Also, like Slack, it offers a single sign-in through SAML and direct support during regular work hours.

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    Team Collaboration Tools

    Features Offered by Ryver

    • Ryver offers Forums for open discussions, Teams for private or project-based conversations, and people platforms for one on one communications.
    • Allows you to chat, organize conversations by tasks, and call over voice and video calls for better communication.
    • Ryver offers a number of integrations such as Dropbox, Google Drive, and applications using Zapier, while also offering new Streaming Services.
    • Ryver does not limit your work. It also offers unlimited chats, tasks, video and audio calls, teams and forums, and file sharing to ensure your work goes on without obstacles.
    • Ryver uses SSL-based encryption to protect your data, as well as AWS cloud service security features.

    Pricing for Ryver

    Starter Plan Unlimited Plan Enterprise Plan
    Costs $49 per month and allows up to 4 users Costs $79 per month and allows unlimited users Costs from $149 per month with a custom plan and allows unlimited users
    Offers unlimited chats and file sharing along with task management Offers unlimited chats, file sharing, and task management with custom invite links Offers unlimited chats, file sharing, and task management with premium support and Single Sign-On
    Offers up to 12 member guests Offers unlimited users and member guests Offers advanced team management and a dedicated testing sandbox

    Microsoft Teams

    Rating 4.3/5
    Platforms Android, iOS, Windows, macOS, and the Web.

    Microsoft Teams
    Microsoft Teams

    Microsoft Teams is another chat application for business, that helps groups stay organized and connected with a suite of features. Teams allow you to chat, video conference as an attendee or a presenter, make audio calls and collaborate with file sharing. Make the best use of Teams with screen sharing and Together Mode, like in the above image. Moreover, teams help you organize workflows and are available in 53 different languages.

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    Features Offered by Microsoft Teams

    • Teams help you to leverage AI during meetings and webinars and display the context of the meeting, with quality audio and video.
    • Teams allows you to organize and host live events with members of as many as 10,000, within your organization or outside of it
    • Invite anyone with an email to your video conferencing with just a link, and enhance your productivity in real time.
    • Teams also allows you to record meetings, chat during live meetings, turn on captions in real-time, and many more functionalities, making it the perfect team collaboration application.
    • You also get to manipulate your background like blurring it or even changing it, to have a more focused meeting.

    Pricing for Microsoft Teams

    Microsoft Teams Free Version Microsoft 365 Business Basic Microsoft 365 Business Standard Office 365 E3
    Is free of cost Costs Rs125 per user per month Costs Rs660 per user per month Costs Rs1320 per user per month
    Allows for chat and collaboration Allows for chat and collaboration with some features of meetings and calls Allows for chat and collaboration with some features for meetings and calls Allows for chat and collaboration along with unlimited meetings and calls
    Partial features with productivity applications and security Partial features with productivity applications and security Full range of security compliance and productivity applications Full range of security compliance and productivity applications
    Does not offer administrative features or support Does not offer administrative features or support Offers a suite of both administrative features and support Offers a suite of both administrative features and support

    Flock

    Rating 4.4/5
    Platforms Android, iOS, and the Web.

    Flock Team Chat
    Flock Team Chat 

    Flock is a team communication application that offers seamless collaboration among colleagues and organizations, with an all-around suite of features. With the help of custom channels and team directories, organize conversations and use productivity-enhancing tools, all in the same place. Flock can be efficiently used for different domains including Sales, Marketing, and Human Resources, offering you excellent customer support.

    Features Offered by Flock

    • Chat with colleagues, make voice and video calls, and share screens in real-time, to collaborate without feeling distant.
    • Create dedicated channels for focused communication public or private and view all your new messages at once, regardless of the channel.
    • Flock allows you to send personalized voice notes, and search, share, and pin your channel history, for any important messages or notifications.
    • Flock also allows you to share files up to 100 MB on your device or cloud, and offers a minimum of 5 GB space for users for file storage.
    • Flock also offers a number of security features such as data retention, Authentication, Administrative features, and managing permissions.

    Pricing for Flock

    Free/Starter Plan Pro Plan Enterprise Plan
    Is free of cost with basic features for small teams Costs Rs199 per user per month for midsized teams and companies Costs Rs349 per user per month for larger enterprises
    Unlimited chatting with individuals and groups and up to 10k searchable messages Unlimited chatting with individuals, groups, and searchable messages Unlimited chatting with individuals, groups, and searchable messages
    Up to 10 Public channels and 5GB storage space per team Unlimited public and private channels with 10GB storage space per team Unlimited public and private channels with 20GB storage space per team
    Offers single team admin and one on one video calls Allows multiple group admins, video calls for groups, and screen sharing Allows multiple group admins, video calls for groups, and screen sharing

    Rocket.Chat

    Rating 3.9/5
    Platforms iOS, Android, Windows, macOS, and Linux.

    Rocket.Chat is a team communication hub that helps you collaborate with colleagues, manage data and enhance productivity. Be it file sharing, chatting, or audio/video conferencing, Rocket.chat helps you do all of that on an ideal and unified platform. Moreover, Rocket.chat is fully customizable and can be tailored to your needs, while also offering ML-based message translation in real time.

    Features Offered by Rocket.Chat

    • Rocket.Chat allows you to integrate with WebHook integrations and plugins with popular applications such as Drupal and Pidgin.
    • With an open source code for Rocket.Chat, you can customize the interface any way you deem fit, and tailor it to your specific needs.
    • AI-powered real-time message translation in over 50 languages ensures everyone is on the same page, regardless of ethnicity.
    • Rocket.Chat offers secure conversations with CCPA and HIPAA compliance along with moderators who can manage permissions.
    • Rocket.Chat also allows for an omnichannel strategy, allowing you to integrate other communication tools, to serve your clients.
    Rocket.chat communication Platform
    Rocket.Chat Communication Platform

    Pricing for Rocket.chat

    Community Version Pro Plan Enterprise Version
    Free version for small teams to offer centralized communication Costs $3 per user per month for SMEs for business communication Custom pricing for larger enterprises and high scalability
    Allows for up to 1k users and offers a custom domain Allows unlimited users with a custom domain Allows unlimited users with a custom domain and scope for scalability
    Offers public, private, and broadcast channels Offers all features in the free version along with guest users and end-to-end encryption Offers all features in the Pro plan with secured push notifications and audit panel
    You get queue management, chat tagging, integrations API Real-time monitoring, Facebook, and Whatsapp integrations, and Omnichannel proxy API Offers the use of Analytics API, priority assignment, and chat routing

    Conclusion

    These top 5 team chat and office communication tools, and there are many more out there. Team chat apps are a natural communication solution for contacting and communicating with staff members, both for small employment and big institutions.

    FAQs

    What is the best group chat platform?

    Slack, Ryver, Microsoft Teams, Flock, and Rocket.Chat is the best platform for group chat.

    What apps are good for group chats?

    • iMessage group texting and chatting on iPhone.
    • Google Messages group texting and chatting on Android.
    • Messenger on Facebook and Instagram.
    • WhatsApp.
    • WeChat.
    • GroupMe.
    • Line.
    • Signal.

    Is there a team chat app?

    Yes, Slack, Ryver, Microsoft Teams, Flock, and Rocket.Chat is an example of a Team Chat App.