Business owners should consistently seek out technology that can enhance the productivity of their business and employees. While computers and smartphones offer built-in calendar functions, they may not always be the optimal choice for you or your business. Fortunately, there are plenty of alternative options available. Shared calendar apps, for instance, facilitate seamless collaboration with colleagues and simplify the process of scheduling meetings.
A calendar serves as a vital tool for small business owners, freelancers, and entrepreneurs. An efficiently organized calendar is essential for staying on top of your commitments and knowing where you need to be and what you need to accomplish. Unless you operate in an extremely fast-paced industry, chances are you’ll have to schedule important calls days or even weeks in advance. To ensure that you remain available during critical times, you require a reliable system—relying on your memory alone won’t suffice, which is where your calendar becomes invaluable.
Effectively managing the time and tasks of your remote team is equally crucial, just as it is for any other team. You want to make your remote team feel like integral parts of your organization and demonstrate their significance in the grand scheme of things. Keeping things simple is key to motivating them, avoiding scheduling conflicts, and optimizing productivity. While we’ll touch on only a few pointers here, let’s delve into some of the top shared calendar tools that can help you organize, lead, and maintain the productivity, morale, and inspiration of your remote team.
Top Shared Calendar Apps in 2025
With all this in mind, we’re going to have a look at some of the best shared online calendar and scheduling apps available.
| S.No | Calendar App | Pricing | Key Features |
|---|---|---|---|
| 1 | Google Calendar | Free | Cross-platform sync, event sharing, reminders, integration with Google apps |
| 2 | Calendly | Free plan available; Paid plans from $10/month | Automated meeting scheduling, timezone detection, calendar integration |
| 3 | Microsoft’s Outlook Calendar | Free with Outlook; Paid via Microsoft 365 from $6.99/month | Email and calendar integration, shared calendars, task management |
| 4 | Asana | Free plan available; Paid plans from $10.99/month | Project management, task scheduling, team collaboration tools |
| 5 | Apple’s iCloud Calendar | Free with Apple ID; Paid iCloud+ from $0.99/month | iOS/macOS integration, event sharing, family calendar sharing |
| 6 | Calendar | Free plan available; Paid plans from $8/month | AI scheduling, analytics, multiple calendar integration |
| 7 | Teamup | Free plan available; Paid plans from $8/month | Color-coded sub-calendars, no-login access for participants, centralized scheduling |
| 8 | TimeTree | Free | Shared calendars, event chat, multiple calendar views for families/groups |
| 9 | Toggl Plan | Free plan available; Paid plans from $9/month | Visual project planning, drag-and-drop scheduling, task assignments |
| 10 | Fantastical Calendar | Free plan available; Premium from $4.99/month | Natural language event creation, weather integration, multiple account sync |