Project management is the key to delivering successful projects. It involves utilizing various resources and techniques to plan, organize, and control the work necessary to meet project goals, within a specified timeframe and budget. From allocating resources and setting schedules, to tracking progress and ensuring quality standards are met, effective project management ensures a project is completed on time, on budget, and to the required standards. The goal of project management is to bring together all the elements necessary to meet project objectives and deliver a successful outcome.
According to some sources, only 58% of organizations fully understand the value of project management. As per Wellingtone’s survey, only 22% of organizations use project management software which is very low. According to some sources, 77% of high-performing projects use project management software and 66% of project managers are willing to use project management software more extensively if they get support from their organizations.
Project management can be a complex and challenging task, especially for large and multi-disciplinary projects. Fortunately, there are a multitude of tools available that can make the process smoother, more organized, and efficient. In this blog, we will be showcasing the best project management tools available in the market, covering their features, pricing, pros and cons. Whether you’re a small start-up or a large corporation, you’re sure to find a tool that can help streamline your project management process.
Features of Project Management Tools:
Some common features of project management tools include:
Task and project tracking: Project management tools allow teams to create and track tasks and milestones, assign deadlines and resources, and monitor progress.
Collaboration: Many project management tools have features that allow teams to communicate and collaborate in real-time, such as chat, file sharing, and task assignment.
Resource management: Some project management tools have features that help teams plan and allocate resources, such as budgeting, time tracking, and resource scheduling.
Reporting and analysis: Many project management tools have built-in reporting and analysis capabilities, allowing teams to track key performance indicators (KPIs) and make data-driven decisions.
Things to Consider When Choosing a Project Management Tool
The right project management software can be a powerful asset for any project team. It brings focus to project goals, increases collaboration and communication, and helps teams stay organized, saving time and money. With so many options available to project teams today, it can be difficult to choose the best project management software. Therefore, you should consider these factors before finalizing a project management tool:
Easy to use is an important factor for selection because all your team members should be well equipped with the PMS to make the processes simpler.
You must consider the size of your team as it will help you in selecting the appropriate plan.
Make sure the PMS has sufficient file storage capacity.
Security is crucial so that your data and ultimately your project is in safe hands.
Clear dashboard view.
Project management tools should have accounting tools.
Ability to share files externally.
Customization abilities should be verified so you can make minor changes and present the same information to your stakeholders.
Integration with other apps.
Scheduling ability is crucial so that your projects can be managed efficiently with the help of Gantt charts.
Task management efficiency.
Real-time reporting helps in saving time and collecting information from all the places and generating reports that reflect the live data.
Best Project Management Tools for Startups
There are many different project management tools available for startups, ranging from simple task management tools to more comprehensive project management platforms. The right tool for your team will depend on the size and complexity of your projects, as well as your team’s specific needs and preferences. So, here we’ve listed the best project management software tools:
Kissflow is a cutting-edge project management platform designed to streamline an organization’s operational processes. It offers streamlined automation, simple and user-friendly operations, advanced analytics, and global scalability. With Kissflow, companies have the ability to manage and collaborate on departmental projects easily in real-time. This includes assigning tasks, setting goals, tracking progress and completion of tasks, newsletters or company announcements, tracking project budgets much more. Kissflow also comes with a visual workflow designer for organizing tasks into automated workflows optimized for efficiency. Furthermore, all activity is monitored and accounted for in the built-in audit trail feature that is available on all modules, making changes in process models easier than ever. Overall, Kissflow provides companies with the tools they need to ensure successful operations while harnessing their data within a single system!
Features of Kissflow
The kissflow project management tool features an array of features designed to make multi-team collaboration quick and effortless.
This feature seamlessly integrates with other important business tools such as Slack, G Suite, Microsoft Office, Outlook, and more.
It enables efficient task management, project tracking, team communication, and real-time monitoring of key performance metrics.
Users have the ability to create custom workflows and set milestones for projects with ease.
Pros
Cons
Works for any project size and industry
Project setup can be time-consuming
Drag-and-drop interface for customization
Interface may be complex for non-technical users
Multiple views on a single dashboard
Difficulty exporting reports
Affordable pricing starting at $19/month
Delayed technical support; limited access to older POs
Pricing Packages of Kissflow:
Kissflow has three plans Small Business plan for Smaller teams, a Corporate plan for Growing companies, and Enterprise Plan for large organizations. Pricing details of each package are given below:
Microsoft Project is a powerful yet easy-to-use PMS tool designed to help businesses and individuals track their projects and gain insight into their progress. It is the go-to program for creating detailed task lists, scheduling tasks for completion, tracking resource availability and utilization, assigning budgeting to tasks, and you can even see how much longer your project will take if something changes! Microsoft Project provides an array of features that make it one of the leading project management platforms. You can define milestones and goals, as well as monitor individual tasks. Instantly view reports like critical path analysis to keep you informed about task duration and have a visual representation of the entire project timeline. With all this user-friendly yet detailed data at your fingertips, you’ll never worry about missing any important details like budget or due dates when managing your projects!
Features of Microsoft Project
It features robust task and resource tracking, with features such as grouping tasks and overviews of resources used in task assignments.
It also features a Gantt chart view for visualizing project timelines and dependencies, as well as features for budgeting, forecasting, and cost analysis.
With Microsoft Project’s features, organizations can have better visibility into their project status and make timely adjustments according to cost or timeline pressures.
Pros
Cons
Flexible and user-friendly interface
Overwhelming for beginners
Tracks tasks, progress, and costs
Requires learning project terms
Automates tasks with reminders & alerts
Limited reporting options
Real-time collaboration: tasks, files, comments
Poor third-party integrations
Pricing Packages of Microsoft Project:
Microsoft Project has divided its pricing plans into two categories i.e. Cloud Based Solutions and On-Premise Solutions. Plans and pricing details for each category are given below:
Zoho is the most popular brand to provide different kinds of tools for startups.Their Zoho Projectsstands out as one of the best and simplest project management tools. It helps you plan your projects, track work efficiently, and collaborate with your team, wherever they are. It can be very helpful for streamlining upcoming work with just a few clicks. The best part of Zoho Projects is that it can be integrated with Zoho CRM and another tool to manage all the aspects of the agency in one system.
Features of Zoho Projects
With its range of powerful, customizable tools, it is easy to create websites, store files securely, automate processes, and collaborate with colleagues.
Features such as Message Boards allow users to engage in discussions across multiple channels.
Zoho offers a Price Calculator feature that helps customers easily calculate pricing plans scaled to their needs.
Customers have access to customer support services for any issues or concerns that might arise during their usage.
Beyond these features though, more than 80 intuitively designed third-party apps integrate seamlessly with Zoho’s infrastructure so that all your digital needs can always be met.
Pros
Cons
Works on any platform or device
Limited third-party integrations
24/7 customer support with tutorials
Requires choosing between Zoho or other apps
Multiple data backups for secure storage
Occasional bugs and glitches
Pricing Packages of Zoho Projects:
Zoho Projects has three plans Free, Premium, and Enterprise which are extremely affordable. Pricing details of each package are given below:
Plan
Pricing
Free
INR 0, Up to 3 users
Premium
INR 280, Up to 50 users/billed annually
Enterprise
INR 630, Unlimited Users users/billed annually
ClickUp
Website
Clickup.com
Rating
4.7/5
Free Trial
Free Forever
Platforms supported
Web, Android, iPhone/iPad
ClickUp – project management tool dashboard
ClickUp is a project management platform that aims to help teams organize and manage their work more effectively. It is one of the best project management tools used by a lot of companies and startups. It provides a range of features to help teams plan, track, and collaborate on projects, including task management, project planning and scheduling, real-time communication, and document sharing which makes it a must-have project management tool for teams.
Intro to ClickUp – Project Management Tool
Features of Clickup
With Clickup PMS you can easily create and update tasks.
You can assign or reassign tasks, set due dates and tags, prioritize tasks with checklists, organize projects with boards and lists, and track progress with dashboards.
You can easily log time directly from the task lists, generate automated reports to track the performance of your team, add comments or documents to tasks, delegate responsibility for every task, and much more.
Pros
Cons
Efficient task and workflow tracking
Steep learning curve
Automates reminders, milestones, and tasks
Difficult to navigate
User-friendly interface for all teammates
Limited customization on some plans
Offers templates for workflow customization
Integration issues with other apps
Pricing Packages of ClickUp:
ClickUp has a Free plan which is limited up to 100MB storage. Paid plans include Unlimited – best for small teams, Business – best for mid-sized teams, Business Plus – best for multiple teams, and Enterprise – best for many large teams. Pricing details of each package are given below:
Plan
Pricing
Free
Free Forever
Unlimited
$5, billed annually
Business
$12, billed annually
Business Plus
$19, billed annually
Enterprise
Custom Plans
Scoro
Website
www.scoro.com
Rating
4.5/5
Free Trial
14 days
Platforms supported
Web, Android, iPhone/iPad
Scoro – project management tool
Scoro is a project management and productivity software that helps businesses streamline their work processes, track time and expenses, and manage projects and tasks. It also has a time management tool that includes team calendars, shared tasks, timesheets, automated time tracking, and plans and optimizes the team’s time usage for projects. Its other features include projects with sub-tasks and deadlines, detailed reports of progress and finances, real-time KPI dashboard. The tool is designed to help businesses improve their efficiency and productivity, enabling them to complete tasks and projects more quickly and effectively.
Features of Scoro
Scoro is a revolutionary project management and works automation platform that helps you bring structure and order to your processes.
It seamlessly integrates all of your business needs, from lead management and billing to CRM and reporting, into one powerful system.
Its key features include task automation, real-time reporting, full team visibility, online file storage, custom branding settings, and more.
With its intuitive design, you can maximize efficiency while tracking budges and time limits with ease.
Pros
Cons
Flexible for various industries
Occasional downtime and user errors
Customizable workflows
Complicated interface to navigate
Advanced task management, timesheets, reporting
Higher price for freelancers
Smooth user experience tailored to business needs
Outdated design for some users
Pricing Packages of Scoro:
Scoro has four pricing plans, Essential at $26 per user/month, Standard at $37 per user/month, Pro at $63 per user/month, and Ultimate has a custom pricing model. All of these plans come with a free trial period. Pricing details of each package are given below:
Plan
Pricing
Essential
$26 per user/month, billed annually
Standard
$37 per user/month, billed annually
Pro
$63 per user/month, billed annually
Ultimate
Custom Plans
ProofHub
Website
www.proofhub.com
Rating
4.5/5
Free Trial
14 days
Platforms supported
Web, Android, iPhone/iPad
ProofHub – project management system
ProofHub is a versatile project management system used by leading organizations like NASA, Disney, Taco Bell, and many more popular firms. ProofHub has all the features your team can collaborate, plan and organize to deliver a project on time. The features include assigned user roles, online team discussions and chats, task delegating, and assignments. ProofHub has all the right tools under one roof that your team need to work together in the easiest, fastest and smartest way to complete a project.
Features of ProofHub
Proofhub is an efficient, user-friendly program that features such as automated workflow management, document collaboration features, tasks and reminders organization, time tracking features, and a client portal.
With Proofhub you can manage several projects as well as collaborate with remote teams.
This feature-rich program comes with a great user interface which makes it appealing to all users.
You also have the ability to designate permission settings for other team members so everyone can access the information they need quickly and easily.
By adding checklists and custom statuses within tasks, you can be sure that everyone is on the same page when it comes to updates on each project.
As you can see all these features help make Proofhub an invaluable organizational tool for any business organization.
Pros
Cons
All-in-one project management and collaboration
Limited set of features
Assign tasks, deadlines, track progress, comment
Missing team chat or calendar
Customizable tools for workflow
Slow customer support response
Intuitive interface for beginners and managers
Relatively high subscription fee
Pricing Packages of ProofHub:
ProofHub has two pricing plans, Essential at $45 per month and Ultimate Control at $89 per month. The Essential plan is limited up to 40 projects whereas Ultimate Control offers ultimate projects. ProofHub offers flat pricing. No per-user fee in both of its packages. ProofHub has made task management less stressful for teams. It is also available for Android and iOS users. Pricing details of each package are given below:
Basecamp is a web-based project management and collaboration tool, preferred by thousands of project management teams because of its modern social-media-like interface. Basecamp has all the tools that a team needs to boost productivity at work. It provides a variety of tools and features to help teams plan, track, and collaborate on projects, including to-do lists, file storage, message boards, and scheduling tools. Basecamp is designed to be simple and easy to use, with a focus on keeping teams organized and on track.
How Basecamp Works – A Quick Overview
Features of Basecamp
Basecamp is a great tool for project management and collaboration.
It features a versatile platform, allowing users to keep track of tasks, messages, and timelines with ease.
Basecamp also features tools such as To-Do lists, scheduling tools, team collaboration tools, and file sharing capabilities.
It also provides users with secure storage for their data to ensure the contents remain safe from unauthorized access.
It makes team collaboration easier and more efficient which cuts down cost-wise without having to exchange documents through emails or in person.
Pros
Cons
Simple and intuitive interface
Subscription cost based on users/groups
Clear task assignments for all members
Limited customization options
Facilitates team communication
Can be complex for new users
Works across devices for remote collaboration
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Pricing Packages of Basecamp:
Basecamp has 2 pricing plan that is Basecamp and Basecamp Pro. A free trial of Basecamp is also available.
GanttPRO is one of the best project management software that allows teams to plan, schedule, and track projects using Gantt charts. It has been appreciated by 500K+ project managers all across the globe. GanttPRO allows users to create and edit Gantt charts, assign tasks to team members, and track the progress of projects. It is a useful PMS tool for saving time, rise teamwork efficiency, less missed deadlines, and also saving expenses on project management. The best features of the GanttPRO include keeping all resources engaged and balanced, keeping all the comments, attachments, and notifications, and also offering project templates for an easy start.
Features of Ganttpro
Ganttpro PMS offers features to help project managers and teams immensely. With Ganttpro, you can map out projects from start to finish with a visually appealing Gantt chart that shows each task and its place in the overall timeline.
It’s incredibly easy to add tasks, create dependencies between them, or adjust the duration of any task.
Ganttpro also features resource management capabilities for accurate tracking of people assigned to tasks and an impressive array of customizable export options for collaboration purposes.
By using these features, project leads can save time managing their team and maximize efficiency in executing the project.
Pros
Cons
Tracks progress, tasks, and resources
Can be buggy with task conflicts or missing files
Easy drag-and-drop interface
Troubleshooting can be time-consuming
Customizable reporting and analytics
High monthly fee for some features
Real-time team collaboration
Limited customization of project style
Pricing Packages of GnattPRO:
GnattPRO has four pricing packages Basic, Pro, Business, and Enterprise. The basic plan is for small teams looking for basic project management features. The Pro plan is for teams who are looking to streamline their teamwork and automate the project planning process. The business plan is for companies who are working on comprehensive projects and need to optimize resource workloads. The Enterprise plan is for organizations that are looking for advanced security, control, and support options. Pricing details of each package are given below:
Plan
Pricing
Basic
$7.99 per user per month, when billed annually
Pro
$12.99 per user per month, when billed annually
Business
$19.99 per user per month, when billed annually
Enterprise
Custom Plans
Redbooth
Website
Redbooth.com
Rating
4.4/5
Free Trial
14 Days
Platforms supported
Web, Android, iPhone/iPad
Redbooth Project Management Tool
Redbooth is an easy-to-use project management software that allows managing projects the way one wants including kanban boards or lists to organize tasks and time tracking to see how the time spends. Redbooth also has a library of project templates to start the projects out with a click. The features include project and task planning, share virtual team workplaces, and HD video conferencing for collaboration.Redbooth is also available for iOS and Android users.In addition, it offers detailed productivity reports, direct messaging, visual project timelines, and business chats to keep all the work on schedule.
Features of Redbooth
Redbooth is an online collaboration platform designed to help teams work better together and get more done.
It features a powerful task management system for creating tasks and organizing them into projects.
Task creation features include the ability to assign specific tasks to team members, attach files from Dropbox or other shared folders, and categorize tasks within projects.
It sets due dates with notifications and reminders, assigns workflow rules based on features, labels, or assignees, tracks time against project tasks, and much more.
Redbooth also features great communication tools with options such as real-time messaging between team members in individual rooms or open chats with all project members at once.
With Redbooth integrations available like Zapier, IFTTT, and Bitium users can further increase the efficiency of their projects by automating processes across multiple services.
Pros
Cons
Improves communication and task visibility
Interface can feel clunky
Intuitive task assignment and due dates
Basic features require premium plan
Centralized project file storage
SMS notifications need extra add-on
Keeps teams coordinated and organized
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Pricing Packages of Redbooth:
Redbooth has three pricing plans which are Pro at $9 per month and Business at $15 per month per user when billed annually. The Enterprise plan offers custom pricing.
Plan
Pricing
Pro
$9 per month, billed annually
Business
$15 per month, billed annually
Enterprise
Custom Plans
nTask
Website
www.ntaskmanager.com
Rating
4.4/5
Free Trial
7 Days
Platforms supported
Web, Android, iPhone/iPad
nTask – project management software
nTask is a popular project management software that is specially designed for smart teams. It is an online collaboration platform and has all the tools a team needs to complete a specific project. nTask is one of the best project management tools as it has many features which include tasks and project management, time tracking, and more.nTask can also be used as an online meeting software for productive team meetings.
Features of nTask
nTask is a great project management tool that features loads of features to help you work smarter.
It includes features such as an activity log with a time tracker to monitor your progress, multilingual support, and task categories to categorize tasks and easily keep track of them.
nTask PMS also features collaboration features so you can share files, assign tasks right from the app, sync other task-related applications, and see changes or updates in real time.
It has powerful customizable reports with crucial data on a project timeline, cost, resource availability and utilization, and much more. With nTask’s features, you have complete control over your projects without any hiccups!
Pros
Cons
Comprehensive project and task management
Full features require paid subscription
Organize tasks, assign members, set deadlines, track progress
May be too complex for small teams
Smooth, intuitive, and responsive UX
Some templates are hard to modify
Central dashboard with real-time collaboration
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Pricing Packages of nTask:
nTask offers one of the most affordable pricing plans in the industry. It has three pricing plans, a Premium plan for startups who just getting started with project management, a Business plan for teams who are looking to create projects and plans with confidence, and a third plan Enterprise for teams who are looking for customizations, enterprise-grade security, and advanced features. Pricing details of each plan are given below:
Celoxis is an award-winning all-in-one project management tool that combines classic project management methodologies with modern agile approaches and workflow automation. Many organizations use Celoxis to plan and track their projects. It is also used for resource management, project accounting, and portfolio management. The features include all-in-one management tools, easy collaborations, easy customization, an advanced reporting engine, and more. Celoxis easily allocates resources to tasks based on availability, demand, and skills. It is known for its flexibility and customization options, allowing users to tailor the software to their specific needs and workflows.
Getting started with Celoxis
Features of Celoxis
Celoxis PMS features a comprehensive suite of project management features for businesses of any size.
Its features allow businesses to manage activities such as resource allocation, project scheduling, budgeting, reporting, collaboration, and more.
By having features tailored to each organization’s specific needs, Celoxis helps teams effectively plan projects from start to finish.
With features like dashboards and activity feeds, Celoxis provides real-time visibility into every aspect of project progress and provides useful insight into different parts of both a single project and multiple projects.
Celoxis offers two pricing packages i.e. Cloud and On-Premise. The pricing is $22.50 per month for Cloud and on-premise is a custom plan. You will get the best-unmatched features, at a fraction of the cost.
Plan
Pricing
Cloud
$22.50 per month, billed yearly
On-Premise
Custom Plans
Cage
Website
Cageapp.com
Rating
3.5/5
Free Trial
Free Forever
Platforms supported
Web
Cage – project management tool
Cage is a project management tool that is all about improving the way creative teams collaborate and work. It helps the team to manage the project and have active discussions. The top features include managing and creating projects, making notes and comments under tasks, keeping track of all revisions, getting approval from clients, having video conversations, and also having password protection for the projects. It also helps in saving time, facilitating design feedback, managing deliverables, organizing projects, and also track the progress of the work to check what’s going on.
Features of Cage
Cage is a powerful tool that offers features to help developers quickly build and deploy applications.
It features a runtime environment with the ability to detect and correct misconfigurations, memory leaks, misuse of system resources, potential attacks, and other coding errors.
The tool also features an intelligent editor that can detect coding errors before they become a problem in production.
Cage app features an integrated web console that provides administrative features and analytics that are easy to use and understand.
The tool also features a robust API which allows developers to easily integrate it into their existing development pipelines.
Pros
Cons
Simplifies development for complex projects
Complex and time-consuming for beginners
Detailed insights into architecture and functionality
Cage combines project management and efficient collaboration. It offers one Free plan, perfect for anyone just wanting to try Cage, and two paid plans one of which is the Standard plan, perfect for freelancers and small teams, and the Professional plan, ideal for teams or agencies looking to consolidate their media collaboration and project management in one place.
Asana is an innovative tool for project management and task tracking. It is one of the most popular web-based applications available today. Asana’s key features include collaboration among team members, time and productivity tracking, email integration, cost management, and task assignment capabilities. With Asana, managers can easily assign tasks to their respective teams as well as receive updates on progress made. In addition, they can also set deadlines and set priority levels for individual projects or tasks. This user-friendly platform ensures that everyone is accountable and on track with their tasks while enabling collaboration between team members. Asana offers a great way to stay organized and take control of projects in a structured manner – making it an ideal tool for both businesses and teams alike!
Features of Asana
Asana features offer unlimited potential for collaboration. With features such as project plans, tasks, notifications, comments, and conversations – Asana provides individuals and teams with all the tools they need to plan and manage projects of any complexity or scale.
Asana’s flexibility also makes it a great resource for tracking all kinds of critical day-to-day operations as well.
Team members can attach files, integrate with other popular apps, create custom workflows, collaborate in real-time, and view their work in a visually appealing layout.
Pros
Cons
Track project progress with dependencies and deadlines
Free version limited to small teams
Collaboration tools: threads and calendars
Can become unorganized for large teams
Integrated analytics for team performance
Status-based restrictions limit some actions
Clear task overview and versatile collaboration
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Pricing Packages of Asana:
It offers one Basic Free plan, perfect for individuals or teams just getting started with project management, and two paid plans one of which is the Premium plan, perfect for teams that need to create project plans with confidence, and the Business plan, ideal for teams and companies that need to manage work across initiatives.
Plan
Pricing
Basic
US$0, Free Forever
Premium
US$10.99 Per user, per month, billed annually
Business
US$24.99 Per user, per month, billed annually
Wrike
Website
www.wrike.com
Rating
4.2/5
Free Trial
15 Days
Platforms supported
Web, Android, iPhone/iPad
Wrike – Best Project Management Software
Wrike is an online collaboration and project management software. It makes it easy to organize and manage tasks and projects, with its powerful dashboard that enables users to view assigned responsibilities, access project timelines, log comments and reviews, and submit progress reports. It also helps teams to collaborate better with powerful communication tools such as private/public chat threads, group video/voice calls, live document editing, and more. Wrike is perfect for teams of any size that value efficient communication and task delegation for the on-time completion of projects.
Features of Wrike
Wrike is a popular project management software, and it offers features that help make project coordination simpler.
With Wrike’s task assignments, users can keep tabs on who’s been assigned what tasks.
Users can also share files amongst team members and view documents collaboratively.
Integrating with third-party applications such as Dropbox and Google Drive makes it easy to monitor progress across a variety of platforms and stay up to date on deliverables.
Pros
Cons
Easy task creation, assignment, and tracking
Steep learning curve
Real-time calendars for team members
Mastering all features can be difficult
Integrated commenting for instant feedback
Unique conventions may overwhelm new users
Pricing Packages of Wrike:
It offers a Free plan, best for teams getting started, and four paid plans i.e. a Team plan, best for growing teams, Business plan, best for all teams across an organization, an Enterprise plan, best for large teams, and the Pinnacle plan, ideal for teams with complex work needs. Pricing details of each plan are given below:
Plan
Pricing
Free
$0 user/ month
Team
$9.80 user/ month
Business
$24.80 user/ month
Enterprise
Custom Plan
Pinnacle
Custom Plan
Trello
Website
Trello.com
Rating
4.4/5
Free Trial
14 Days
Platforms supported
Web, Android, iPhone/iPad
Trello PMS
Trello is a fantastic PMS tool to help organize and manage projects of any type. It consists of boards, lists, and cards that allow you to create visuals around the progress of your project. At the top of each board is a description, allowing users to easily understand the scope and goal of that particular project. Underneath that description, there are lists, which can be titled whatever the user wishes – such as “To Do” or “In Progress”. Within each list, there are cards, which basically act as tasks for you or your team members to complete for that list. Each card contains various fields like description, due dates, labels, and comments to efficiently track any progress with each task. Trello allows you to collaborate easily with your team by assigning them cards directly or simply having them check in on their progress in one convenient location.
Features of Trello
It provides features such as boards and lists, cards with checklists and due dates, the addition of members and observers, file attachment capability, ability to add annotations to boards and cards, integration of other applications such as Slack or GitHub, and real-time notifications.
These features make it easy for teams to collaborate efficiently on tasks that need to get done on time.
With Trello, users can create project boards with features such as assigning members to tasks, setting timelines, and receiving progress emails.
Trello provides users with an effective platform for organizing their projects in order to reach their goals in a professional manner.
Difficult for larger teams without grouping options
Collaboration: boards, calendar, comments
Free version lacks key features
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Task clutter can reduce visibility of priorities
Pricing Packages of Trello:
Trello offers a Free plan, best for individuals or teams looking to organize any project, and three paid plans i.e. a Standard plan, best for small teams that need to manage work and scale collaboration, a Premium plan, best for teams that need to track and visualize multiple projects, and the Enterprise plan, ideal for organizations that need to connect work across teams with more security and controls. Pricing details of each plan are given below:
Plan
Pricing
Free
$0
Standard
$5 per month when billed annually/ $6 when billed monthly
Premium
$10 per month when billed annually/ $12.50 when billed monthly
Enterprise
$17.50 when billed annually for 50 users (Custom plan depending on no. of users)
MeisterTask is a web-based project management software that enables teams to track and organize their tasks. The intuitive interface makes it easy to set up projects with customized categories and labels, while the drag-and-drop feature allows users to quickly assign tasks and deadlines on the main task board. With integrated calendar views and other collaboration tools, MeisterTask promotes an efficient workflow perfect for both individual freelancers and teams working together. Moreover, its robust integration with many popular applications lets users extend its features as much as needed. In short, MeisterTask stands out as one of the most flexible and capable project management solutions in today’s market.
Features of Meistertask
Meistertask offers features that make it easier for businesses of all sizes to work collaboratively and efficiently.
One of the features it provides is real-time task tracking, which enables team members to keep tabs on progress and deadlines in one place, quickly and easily.
Project boards can be customized for each project or team, giving users even more insight into how their projects are progressing.
Pros
Cons
Assign, track, and prioritize tasks collaboratively
Subscription-based service
Visual task boards with assignees and due dates
Limited customization and integrations
Activity reports for quick updates
Counterintuitive user interface at times
Drag-and-drop task organization
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Pricing Packages of MeisterTask:
MeisterTask offers a Basic Plan which is a free plan for a single user, and three paid plans i.e. a Pro plan for small teams, a Business plan best for large teams, and the Enterprise plan for large companies with specific requirements. Pricing details of each plan are given below:
Plan
Pricing
Basic
$0
Pro
$4.19 per month
Business
$10.39 per month
Enterprise
Custom Plan
Teamwork
Website
www.teamwork.com
Rating
4.5/5
Free Trial
30 Days (upto 5 users per plan)
Platforms supported
Web, Android, iPhone/iPad
Teamwork PMS Tool – Free Project Management Tools for Startups
Teamwork PMS software is an invaluable resource for organizations looking to achieve efficient and successful teamwork. It provides an innovative management tool that allows teams to collaborate, centralize data, assign tasks, prioritize goals, and track progress in real-time. By giving team members the ability to quickly access and update project progress on a platform, it makes it much easier for everyone to stay organized and on top of the workload without any manual overhead or added complexity. Additionally, with features like analytics monitoring and customized reporting insights added into the mix, users have at their disposal the ability to better understand the efficacy of their team’s efforts. Teamwork project management software is an invaluable resource that can help businesses maximize their productivity and keep groups from becoming disorganized.
Features of Teamwork
The TeamWork project management tool is incredibly powerful and allows teams to collaborate more effectively than ever before.
With features such as task tracking and assignment, budgeting and time tracking, team chat, and document management, this type of software allows teams to increase efficiency in all areas of their project.
It also features a visually engaging dashboard which allows you to easily check progress and assign tasks with ease.
One of the main features is the ability for multiple users to access the same documents at once, allowing for greater collaboration between members of a team.
Pros
Cons
Clear communication, organization, and structure
Requires reliable internet
Internal messaging and task lists
Limited progress without access to files
Assign and track tasks in real-time
Data vulnerability with cloud storage
Collaborative document sharing
Compatibility issues between systems
Promotes accountability and efficient workflow
—
Pricing Packages of TeamWork :
TeamWork offers a Free Forever Plan which is a free plan for Up to 5 users, and three paid plans i.e. a Deliver, Grow, and Scale plan. Pricing details of each plan are given below:
Plan
Pricing
Free Forever
$0, Up to 5 users
Deliver
$9.99 per user per month billed annually, 3 users minimum
Grow
$17.99 per user per month when billed annually, 5 users minimum
Scale
Custom Plan
Airtable
Website
www.airtable.com
Rating
4.6/5
Free Trial
Free for forever
Platforms supported
Web, Android, iPhone/iPad
Airtable – new project management tool
Airtable is a relatively new project management tool for collaboration and organization. It’s a cloud-based platform for entering and storing data, organizing information, automating workflows, and building apps. Airtable has become incredibly popular as people have realized its potential to automate processes and make them easier to manage. It also boasts an impressive array of customizable features that offer users the opportunity to tailor their experience to meet their particular needs – whether they’re tracking large projects, small tasks, or anything in between. Airtable differs from other productivity tools since it works more like a spreadsheet but with the added benefit of being collaborative – allowing multiple users to easily access, view, and edit information from different computers. It serves as a powerful solution for those looking for an efficient way to manage workflows or keep track of information.
Features of Airtable
Airtable is a flexible and powerful tool for organizing data.
It features an intuitive and easy-to-use interface, enabling users to quickly set up databases with structured tables of text, images, videos, and more.
Its features are built around flexibility and collaboration – its powerful sorting capabilities allow users to find exactly what they’re looking for quickly and easily, while its collaborative features enable teams of any size to work together seamlessly on any project.
Pros
Cons
Intuitive and easy-to-use interface
Free plan limits premium features
Powerful search, automation, collaboration tools
Some integrations require paid subscription
Custom views with filtering, sorting, grouping
Mobile app has limited features
Advanced scripting for productivity
Updates cannot be opted out of
Pricing Packages of Airtable :
Airtable offers a Free Plan for individuals or very small teams just getting started with Airtable, and three paid plans i.e. a Plus, Pro, and Enterprise plan. Pricing details of each plan are given below:
Plan
Pricing
Free
$0
Plus
$10 per seat per month when billed annually
Pro
$ 20 per seat per month when billed monthly
Enterprise
Custom Plan
Paymo
Website
www.paymoapp.com
Rating
4.7/5
Free Trial
15 Days
Platforms supported
Web, Android, iPhone/iPad
Paymo – online project management system
Paymo is a popular online project management system that helps teams plan, track, and invoice their work. With Paymo, users can create projects and break them down into tasks, assign them to team members, set deadlines, and track progress. The time tracking feature allows users to record the time they spend on each task, which can then be used to generate invoices for clients. The team collaboration feature allows users to communicate with each other, share files, and collaborate on tasks in real time.
Features of Paymo
Task management
Time tracking
Planning & scheduling
Resource management
File management
Financial management
Client & team collaboration
Customization
Mobile solutions
Analytics & reporting
Invoicing & online payments
Profitability tracking
Pros
Cons
Customizable interface with fields and reports
Wide range of features can overwhelm beginners
Mobile apps for iOS and Android
Customization options may be limited
Integrates with Google Calendar, Trello
Fewer integrations compared to other tools
Pricing Packages of Paymo:
Paymo offers a Free Plan for personal use, and three paid plans i.e. a Starter Plan – A complete suite for freelancers, Small Office Plan – For small teams & departments, and a Business plan – For medium & large teams. Pricing details of each plan are given below:
Plan
Pricing
Free
$0 / user / month
Starter
$4.95 / user / month when billed annually
Small Office
$9.95 / user / month when billed monthly
Business
$20.79 / user / month when billed monthly
Monday.com
Website
Monday.com
Rating
4.6/5
Free Trial
14 Days
Platforms supported
Web, Android, iPhone/iPad
Monday.com – Best Startup Project Management Tool
Organize your enterprise assets with ease using Monday.com which is a is a cloud-based Work OS – a customizable project management platform. With monday.com, you can manage not only your physical assets but also streamline workflows and increase productivity through features such as no-code automations and integrations. Visual boards ensure teamwork alignment and effective collaboration, while dashboards provide a clear overview of progress and outcomes. It has a user interface resembling an Excel spreadsheet and provides robust capabilities for organizing and monitoring daily work processes.
Features of Monday.com
A monday.com board is a digital table used to organize tasks.
Monday’s checklists break down larger tasks into manageable sub-tasks.
Monday offers automation for tasks, including recurring tasks, and improves work processes.
Monday integrates with various external apps to improve data sharing and teamwork within your workplace software.
Monitor and visualize key data and KPIs with Monday’s graphics and tracking features.
Project Management, a quick tutorial | monday.com tutorials
Pros
Cons
Forever free plan available
Difficulty in tracking project goals
Built-in time tracking feature
No option to assign comments to team members
Various board views
Insufficient task dependency capabilities
Monitor progress with Gantt charts
Restricted activity log
Mobile app for remote management
No idea management tools
Pricing Packages of Monday.com:
Monday.com offers a Free Plan, and four paid plans i.e. Basic, Standard, Pro and Enterprise. Pricing details of each plan are given below:
Plan
Pricing
Individual
$0 Free Forever
Basic
$8 / seat / month when billed annually
Standard
$10 / seat / month when billed annually
Pro
$16 / seat / month when billed annually
Enterprise
Custom Price
Jira
Website
Jira
Rating
4.5/5
Free Trial
7 Days
Platforms Supported
Web, Android, iPhone/iPad
Jira – Best Startup Management Software
Jira, part of Atlassian, is a top project and issue-tracking tool for development and technical teams. It helps users plan, track, and complete tasks efficiently, including recurring tasks.
The free plan supports up to 10 users, while paid plans offer AI features to simplify tracking and collaboration. Jira provides multiple views—lists, boards, timelines, and calendars—and includes drag-and-drop forms, automation rules, and many integrations for flexibility.
With mobile apps, you can manage tasks, create issues, track progress, and collaborate from anywhere, with the same features as the web version.
Features of Jira:
Task and project management with support for recurring tasks
Multiple workflow views: lists, boards, timelines, and calendars
AI-powered automation for task tracking and collaboration
Drag-and-drop form builder for custom workflows
Extensive library of integrations with other tools
AI-powered automation for tracking and collaboration
Can feel overwhelming for small teams
Drag-and-drop form builder for custom workflows
Pricing can be high for larger teams
Extensive integrations with other tools
Some features require paid plans
Mobile apps for on-the-go project management
—
Customizable dashboards and reporting
—
Pricing Packages of Jira:
Plan
Pricing
Free
$0 for up to 10 users
Standard
$7 / user / month when billed annually
Premium
$14 / user / month when billed annually
Enterprise
Custom pricing
Conclusion
Whether you are a new startup or a freelancer you must need a project management tool to accomplish your short-term goals. There are many different project management tools available, and the right one for your team will depend on the size and complexity of your projects, as well as your team’s specific needs and preferences. Ultimately, the right project management tool can help teams work more efficiently, stay organized, and deliver projects on time and within budget.
FAQ’s
What are project management techniques?
Project management techniques refer to the specific approaches and methods that project managers use to plan, organize, and control projects.
Why project management is important?
Effective project management is essential for the success of any project, large or small. It helps ensure that projects are completed efficiently and effectively and that teams are able to deliver high-quality results that meet the needs of stakeholders.
What are the three main types of project management software?
Three types of project management software include standalone project management software, integrated project management software, and collaboration software.
What are some top project management software tools to use in 2024?
Some popular project management software tools options to use in 2024 include:
Zoho
ClickUp
Scoro
ProofHub
Basecamp
GanttPRO
Redbooth
nTask
Celoxis
Cage
Is project management software secure?
In general, project management software is designed to be secure and protect the confidentiality and integrity of your data. However, it is important to follow best practices such as using strong passwords, enabling two-factor authentication, and using encrypted connections to ensure that your data is secure.
What is project management software for?
Project management software is designed to help businesses and individuals track projects, tasks, and schedules.
Company Profile is an initiative by StartupTalky to publish verified information on different startups and organizations. The content in this post has been approved by Atlassian.
Imagine the following: It’s 2002, Sam Raimi’s Spider-Man is now in theatres, the term “Facebook” has no meaning, and smartphones are nothing more than futuristic gizmos. However, two recent college grads in South Wales, Australia, are probably chugging a few drinks, unwilling to dress up for a job they don’t want to get up for, and in the middle of it all, a startup concept is simmering. Mind you, back then, startups were hardly household names in the US, much less in Australia.
College friends turned business partners, Mike Cannon-Brookes and Scott Farquhar founded Atlassian, a company that the Sydney Morning Herald referred to as “a tech giant nobody understands” just a few years ago. It was founded in an aspect of the market that was scarce in Australia at the time, and to top it all off, what it produced wasn’t particularly ‘sellable,’ as some may put it.
At present, Atlassian has more than 10 offices worldwide, employs over 7,000 people, and serves more than 200,000 clients. Today, 83% of Fortune 500 firms use Atlassian’s products. Because its history defies what you may refer to as “regular,” we might like to think of Atlassian as the Forrest Gump of startups.
Due to the COVID-19 outbreak, many businesses now operate online. This is made feasible by digital remote work tools, and one of the most popular tools used by businesses is project management software. Atlassian is a company that has made remote working more convenient and interesting.
Here’s the success story of Atlassian that covers all about the company, the Startup Story and Growth, its Products, its Competitors, its Revenue, its Business and Revenue Model, and more, you can check ahead!
Atlassian is a technology company based in Australia that creates tools for software engineers, project managers, and other application development projects. The corporation has its legal residence in the UK, its international headquarters in Sydney, Australia, and its US headquarters in San Francisco.
For teams, Atlassian is a dominant producer of software for communication, development, and ticket management. They are extending the collaboration power with solutions including Jira, Jira Service Desk, Jira Ops, Confluence, Bitbucket, Trello, and more.
The organisation is on a journey to unlock the power of every team thanks to its authentic principles, incredible culture, and steady revenue progress. Jira, a project-tracking platform that supports software teams in addressing internal issues and evaluating progress, is the product for which Atlassian is best remembered. HipChat, which enables employees to talk anonymously and in groups, and Confluence, a platform that makes it simpler for teams to collaborate, share projects, and communicate across both mobile and desktop devices, and Stride, a new workplace communication tool developed by the corporation, enables teams to interact effectively and achieve their goals as a group, are some other products of Atlassian.
In addition to having over 2,000 plugins for developers, Atlassian has over 200,000 customers, 7,000+ employees globally, and a commitment to contributing 1% of company ownership and profit to charity.
Atlassian – Industry
In 2021, the project management software market generated US$5,359.6 million in sales. The project management software market is anticipated to reach $20,420.6 million in revenue by 2032, expanding at a CAGR of 13.1% between 2022 and 2032.
Nearly 35% of sales in the whole business process optimization industry are presently made by software for project management. Using a set of integrated tools like task management, collaboration tools, budget management, and document management that are highly customizable based on enterprise business requirements, project management software incorporates features like planning, working collaboratively, supervising, and delivering a project.
The market is anticipated to grow significantly in the upcoming years as businesses use automated project management software to carry out fundamental project management duties and functions automatically.
In addition, all businesses, regardless of their size, are constantly utilising the advantages of enterprise project management to enhance productivity, increased communication, raise project quality, and lower total budget estimates.
Mike Cannon-Brookes – Co-founder and Co-CEO of Atlassian
Mike Cannon-Brookes is the co-founder and co-CEO of Atlassian, a collaboration software startup that assists teams in organising, debating, and completing shared work.
Mike is a board member of Zoox and a technology investor outside of Atlassian, with interests in software, finance, agriculture, and energy. He is a board member of Room to Read and has a solid commitment to giving back. Mike, a fervent advocate for sustainable energy, played a key role in the “Fair Dinkum Power” movement as well as Australia acquiring the largest lithium-ion battery in the world.
He earned a Bachelor of Science in Business Information Technology from the University of New South Wales in Australia and works as an adjunct professor there in the School of Computer Science and Engineering.
Scott Farquhar- Co-founder and Co-CEO of Atlassian
The co-founder and co-CEO of Atlassian, Scott Farquhar, is a developer of collaboration tools that aid teams in planning, debating, and completing shared work. A corporate philanthropy initiative called Pledge 1%, which aims to make the community a significant shareholder in every firm, was launched in 2015 with Scott’s assistance.
Along with co-founder and co-CEO, Mike Cannon-Brookes, Scott received the Ernst & Young award for “Australian Entrepreneur of the Year” in 2006 as the youngest recipient ever. The Australian Financial Review recognised Scott and Mike Cannon-Brookes’s “Australian Business Person of the Year” in 2016, and Forbes included them on their list of “Global Game Changers” in 2017.
Outside of Atlassian, Scott co-founded Skip Capital. This private investment fund concentrates on rapidly expanding technology firms and has a special interest in the nexus between big data and health. Scott graduated from the Australian University of New South Wales with a BSc in Business Information Technology.
Atlassian – Startup Story
We are all aware of startups in the year 2020. If you don’t work for one or have a close buddy who does, you’re living under a rock. However, when university grads Mike Cannon-Brookes and Scott Farquhar established Atlassian in 2002, the reaction they got from other tempting offers wasn’t as common. And it was virtually unheard of in Australia, a nation that was reluctant to catch on to the digital revolution.
Like many strong friendships, Mike and Scott’s cooperation began in college. At the University of New South Wales in 1998, they were both enrolled on the same scholarship fund. They formed an intellectual and ambitious friendship and collaboration. They were required to join one of the Australian corporations funding the programme, much like the rest of the program’s students.
Instead, they developed Atlassian.
The majority of startups receive funding from cash that is sought out from outside investors. After all, venture capital now constitutes a separate business. Scott and Mike decided against going in that direction.
They borrowed money to pay for their endeavour; $10,000 of it was put on credit cards. The majority of people who incur large amounts of credit card debt do not emerge as ground-breaking billionaires, but they have demonstrated that they are not typical of most people, much as Atlassian has distinguished itself from the majority of businesses.
This also applies to the way they promoted their new product. Instead of having a large sales team, Atlassian relies on online sales. Going to developer meetings and buying them beer with an Atlassian sticker on the bottle was the first marketing tactic.
Their marketing approach depended on offering a high-quality product at a competitive price and positive customer reviews. And it succeeded. That stayed the case when Atlassian took off. Even now, Atlassian only spent 19% of revenue on sales and marketing, a much lower percentage than other software businesses in a comparable position.
The name Atlassian is derived from the Greek mythological figure Atlas, a titan destined to hold up the heavens or sky forever.
The Atlassian logo represents two folks giving each other a high-five, a mountain that is ready for teams to climb, or even the letter A made up of two pillars supporting one another.
Atlassian’s mission statement says, “Atlassian believes in the power of teamwork. Behind every great human achievement, there is a team. From medicine and space travel to disaster response and pizza deliveries, our products help teams all over the planet advance humanity through the power of software. Our mission is to help unleash the potential of every team.”
Atlassian – Products
The following Atlassian-owned and operated products are included in the Atlassian product family, together with any associated web applications and mobile applications:
Atlassian Cloud Products
Jira Software
Jira Service Management
Jira Work Management
Confluence
Bitbucket
Atlassian Access
Atlassian Cloud Apps
Trello
Trello Power-Ups
Statuspage
Halp
Jira Align
Opsgenie
Atlassian Server / Data Center Products
Jira Software
Jira Service Management
Jira Work Management
Confluence
Bitbucket
Analytics for Confluence app (Data Center)
Crowd
Automation for Jira (Server and Data Center) and Icons for Jira (Server)
Its solutions may be utilised in many ways across various business activities within the same company since Atlassian has a mass market business model with a multi-sided market. The majority of its consumer segments reflect specific business operations rather than sectors. The firm has benefited from this by creating software ecosystems for different business segments, each of which represents a unique business function.
IT (JIRA Software, IRA Service Desk, Confluence, HipChat) – The JIRA suite, which includes JIRA Software and JIRA Service Desk, enables IT, teams to swiftly respond to the needs of their organisation by maintaining effective feedback channels (through the Service Desk) and enabling efficient and managed workflows (through the Software).
Marketing (JIRA Core, Confluence, HipChat) – Marketing teams may handle data and marketing materials using the company’s project management tools, such as JIRA Core and Confluence.
Legal (JIRA Core, Confluence, HipChat) – JIRA Core enables legal teams to produce and manage legal materials, such as contracts and policies, and Confluence can be used to share these materials.
Finance (JIRA Core, Confluence, HipChat) – JIRA Core is used to handle financial activities including procurement and financial reporting by some of the top financial institutions in the world.
Software (JIRA Software, BitBucket, Bamboo, Confluence, HipChat) – JIRA Software, the company’s main product offering, is designed to speed up software development. A few of the company’s other products, such as Bamboo and Bitbucket, are especially geared toward programmers and software engineers.
Atlassian – Revenue Model
Direct online sales through Atlassian’s website are the company’s only sales channel. It spends only 15% to 20% of its income on sales and marketing and lacks a sales force. Contrast this with the typical average of over 100% of sales spent by IT companies on marketing expenses during the first few years following an IPO.
Atlassian’s primary method of customer assistance is self-service; the website offers a variety of self-help resources, such as product manuals and live training. Additionally, it relies on the community by maintaining an experts programme that allows independent expert partners to sign up to help Atlassian clients while promoting their goods or services, as well as by providing a community Q&A forum where users can post questions that can be answered by other users or by Atlassian’s staff.
For individualised help, Atlassian provides enterprise support services that charge a fee and enable technical account management through direct contact with top engineers within the business.
The development and upkeep of an integrated platform that clients may utilise for a range of business operations is Atlassian’s primary activity.
The founders haven’t become less grounded as a result of their success. Within the first four years of operation, the Atlassian Foundation was established along with a commitment to contribute 1% of business profits, employee time, and stock to charitable organizations.
Mike, the founder, has personally donated USD 350 million to groups working to combat climate change. He aspires to be more than just a successful philanthropist and is convinced that Australian businesses must put sustainability at the forefront of their strategies going forward. Given how quickly infrastructures are developing, he believes that those with the power to bring about meaningful change ought to acknowledge their obligation and seize control before it’s too late.
Human relationships have always been the most important thing to the founders. What their brand initially set out to be gradually evolved into an image with certain ideals at its heart that was presented during a meeting in the early days of the firm.
The notion of a community emerged from the principles that guided Atlassian’s gradual expansion. The business turned into a community-powered engine and became incredibly people-centric.
Stephanie, the Head of Global Community at Atlassian said in an interview, “If you don’t invest in things, you can’t expect them to do well. The reason that we’re successful now is that we put our money where our mouth is, and there’s actually an investment being made by the company.”
FAQs
What does Atlassian do?
Atlassian develops software that helps teams to work together more efficiently. It provides collaboration, development, and issue-tracking software to teams.
Who founded Atlassian?
Atlassian was founded in the year 2002 by Mike Cannon-Brookes and Scott Farquhar.
Is Atlassian a public company?
Atlassian went public in the year 2015 and is listed on NASDAQ as TEAM.
Is Jira owned by Atlassian?
Jira is an issue-tracking product, developed by Atlassian. It allows you to plan, track, and manage your agile and software development projects.
Company Profile is an initiative by StartupTalky to publish verified information on different startups and organizations. The content in this post has been approved by Notion.
With the evolution of time, our way of creating and storing records and managing our work-life has changed. Our day-to-day work was made easy by various modern tools, where one tool creates files, other stores and another reminds us about the work and time it should be done, etc., There is a tool for every activity we do as a part of our work life.
Now, this extended tools list has made our life difficult. Jumping between them for every activity consumes time and creates chances for missing out on some tasks. So, what if we get software that merges the activities of all those tools together? What if it further provides various work management services all in one place? It’ll definitely be a boon.
Notion is one such tool that puts together all our work-related activities right from file management, scheduling tasks to project management. It is an all-in-one workspace that helps to collaborate and customize our entire work. It was developed by Notion Labs Inc., in 2013. They’ve shown huge growth in the past five years in terms of valuation and customer base. This was evident when the company became a Unicornin 2020.
Notion is a software that combines all the apps and tools that we use as a part of work and serves as an all-in-one workspace. Performing management works like task management, project management, and knowledge management can also be integrated into Notion. It offers customization of all the functions and activities as per our needs.
In other words, Notion is a Collaborative Tool that blends documents, projects, teams, other work apps, and various other work-related functions, that we use as a part of daily work, in one place. With thousands of templates offered to design our workspace and with a simplified way to create and edit wikis, Notion proves to be a worthy choice for both personal and professional use.
Notion was created in 2013 by Ivan Zhao and Simon Last. After a terrible failure in 2015, the company rose back strong with the founder’s perseverance and investor’s funding. Today, Notion is valued at$10 Billion with over 4 Million users worldwide.
About Notion Productivity Tool
Notion – Latest News
October 8, 2021 – Notion raised huge funding of $275 Million, since its inception in 2013. This was raised in the Series C round and the lead investors were Coatue and Sequoia Capital.
September 28, 2021 – A new startup program was launched by Notion to give access to their tools for new companies. The early companies can customize and use Notion’s tools for up to a credit of $500.
September 28, 2021 – Notion initiated a new partnership between Amazon Web Services and Stripe to expand their researches. This partnership also encourages new users of Notion by offering them discounts up to $1000.
Notion – Founders
Ivan Zhao – Notion’s Founder and CEO
Ivan Zhao and Simon Last are the co-founders of Notion. Ivan Zhao is also currently the CEO of the company. Ivan’s interest in coding and programming started during his childhood. He graduated in cognitive science and fine arts and worked at a software company named Inkling, before establishing Notion.
Simon is a designer and engineer residing in SanFrancisco. Simon earlier worked as a software engineer at Space Telescope Science Institute and Nebula Inc. He graduated in Computer Science from the University of Maryland. Ivan and Simon together started Notion in 2013 with an aim to make it different and more customizable for users.
Notion – Startup Story
Ivan Zhao and Simon Last started Notion in early 2013. They were keen on creating a collaborative tool, during a time where most of the tools were for a single purpose and specialized ones. Ivan and Simon wanted to build LEGO-style software that makes their tool different from others and customizable for workers. With some personal investments and many sleepless nights, the model for notion got designed and was brought into shape.
Notion – Mission and Vision
Notion’s mission is to bring in the advancements in Computer Science and make them available to all users. Their aim is to make the work easy for everyone, without a need for coding. The company put its mission simply in this way, “To make it possible for everyone to shape the tools that shape their lives”. Notion’s vision is to be the “Foremost factor that pioneers the latest technological breakthroughs”.
Notion – Business and Revenue Model
Notion provides you with a workspace that helps to collaborate all our work-related activities. It collaborates with work teams and performs various management-related functions. Notion generates revenue by charging customers through their Priced Plans. There is a Free Trial offered with a limit of 1,000 blocks limit.
Personal – Free Personal Pro – $4/month billed annually or $5/month Team – $8/ month billed annually or $10/month Enterprise – Customized price as per needs
There is no exact figure for the number of employees working at Notion but it is estimated to be between 200 and 300. Notion started its operation with just 4 employees in 2013. Until December 2019, they scaled their operations with just 27 employees. Notion’s employee count has increased multifold only in the past couple of years.
Notion had 1 Million users as of September 2019. After reaching a valuation of $2 Billion in April 2020, Notion announced that it has secured a customer base of 4 Million users. Notion has gained the trust of companies like are Spotify, Pixar, Cornershop, TravelPerk, and headspace.
Notion – Challenges Faced
Notion faced a terrible downfall in 2015. The software was almost dead when it started crashing continuously and the founders ran out of funds. Ivan and Simon fired their four employees and shifted their office to a cheaper place. Ivan Zhao even borrowed $150,000 from his mother to prevent the company from sinking. After months of hard work and sleepless nights, they rooted the company strong enough to enter the market and released Notion 1.0 in 2016.
Another issue faced by Notion was in February 2021. The company went offline due to an issue caused by a DNS (Domain Name Servers) outage. Then the service provider Name.com jumped in to resolve the issue. A lot of users were unable to access the site during that period. After the issue got resolved many users’ data went missing and Notion faced severe criticisms for that.
Notion – Funding and Investors
Notion has secured a fund of $343.2 Million through Five rounds. With the fund raised in April 2020, Notion became a Unicorn Company.
Date
Round
Amount
Investors Name
October 8, 2021
Series C
$275 Million
Sequoia Capital, Coatue, Shine Capital
April 2, 2020
Venture Round
$50 Million
Index Ventures, Assiya Capital Partners
July 19, 2019
Venture Round
$18.2 Million
A. Capital Ventures, Next Play Ventures, Josh Kopelman, Elad Gil, Aydin Senkut, Ram Shriram, Daniel Gross, and Lachy Groom
January 1, 2017
Angel Round
–
SV Angel, Sequoia Capital, First Round Capital, Felicis Ventures, Thibaud Elziere, Matt Maclnnis, Sherpalo, Elad Gil, Naval Ravikant, A.Capital Ventures, Draft Ventures, Third Kind Venture Capital, and Terrence Rohan
January 1, 2015
Seed Round
–
SV Angel
Notion – Acquisitions
Two organizations have been acquired by Notion so far. They made their first acquisition outside the US in September 2021 in India.
Date of Acquisition
Company Name
Amount
September 8, 2021
Automate.io
Undisclosed
January 1, 2014
Sugarbox.io
Undisclosed
Notion – Growth
Starting with 4 employees, the two co-founders Ivan Zhao and Simon Last commenced the operations of Notion in 2013. With a little investment that was slowly burning out, they suffered a huge setback in the year 2015. The Notion app that was built on a sub-optimal tech stack started crashing continuously. The lack of funds left them in turmoil. The company was almost dead.
Zhao and Last reduced their expenses in every possible way, used the borrowed money from Zhao’s mother and kept the company afloat. Keeping their primary motive in mind, they worked hard to rebuild the company and as a result, the first version of Notion was released in 2016. The company grew steadily through the years and in July 2019, Notion raised a fund of $18.2 Million in a Venture round, thus raising its Market Valuation to $800 Million. Notion became a Unicornin April 2020 with the fund of $50 Million raised in another Venture round.
Despite the Covid-19 Pandemic, Notion kept rising in terms of employee count and customer base. They acquired a fund of $275 Million in October 2021, after which, Notion reached a $10 Billion Market Valuation.
Notion surprised and inspired many through their growth. A startup, from the stage of death to being valued at $10 Billion in a period of 6 years showcases their hard work behind this achievement.
Notion – Competitors
Notion has got competitors who outperform them in a few areas. Here are some of the top competitors of Notion:
Notion is planning to expand its operation in Asian and European countries. Most of the customers of Notion are outside the US. So the company wants to set its feet beyond geographical limits to offer a seamless service to its users. The company is considering countries like Brazil, France, Japan, and Russia to open its office in the near future.
As the company enters the global market, there is a demand for them to provide their services in a country’s native languages. Also, there arises a demand for integrating various local apps of respective countries into Notion. Notion is currently working on these activities, to attract wider audiences. As a first step, the Korean version of Notion app was launched in 2020 in South Korea. More of such regional launches are planned for the future.
Notion – FAQs
What is Notion?
Notion is a Collaborative Tool that blends docs, projects, teams, other work apps, and various other work-related functions, that we use as a part of daily work, in one place.
Who are the founders of Notion?
Ivan Zhao and Simon Last are the founders of Notion. Ivan Zhao is also the CEO of the company.
Is the Notion app free to use?
Yes, there is a free version of Notion available to users. In addition to it, there’re two priced plans with a free trial and an enterprise plan that can be customized.
Would you rather choose a job opportunity where you get to decide who your client is, choose your workload and have the flexibility of working at anytime that you deem fit? Because that is exactly what freelancing is all about. Owing to these reasons, many young adults have taken up freelancing jobs in various domains such as web development, content development, marketing and other fields. As lucrative as it may seem, freelancing does not come easy and demands its fair share of time investment and management software.
This is where Project Management Tools come in. These tools help users in planning, scheduling, and delegating work, collaboration with different team members with organised dashboards, storing files, and tracking your progress through resource management and reporting. Such tools can be of great help when it comes to taking up projects, as they help freelancers in almost all aspects of managing a project. In this article, we compare the top five Project Management Tools for freelancers, in terms of features, pricing and utility.
Asana is Project Management Tool for freelancers, which focuses on team work management and allocation of work. The list view feature of Asana helps users to identify what work needs to be done, and where and when it is due. You get to spot overlapping tasks and Asana helps you identify the unscheduled and independent tasks which you can replace with the one’s overlapping. Moreover the board feature helps your team to focus the task at hand by creating stage wise work, so the project is easily manageable.
Solutions by Teams
Solutions for Marketing teams: Asana helps Marketing teams by planning a course of action that reduces the work load and creating a clear vision of expectations and goals. It helps you develop a marketing strategy and and execute it with instant requests and approvals eliminating ad hoc tasks.
Operations: Asana helps users by automating manual tasks and streamlines efficacy by reducing errors and reducing time spent on common projects. Moreover the Status feature in Asana helps turn progress into visual data to help track progress with ease.
Sales Management: Asana helps get all the information to respond to customer requests and establish common projects as templates and visualize progress. Templates such as Pre-Sales Deal support, Pipelines and Account tracking help teams to get insights on their sales data and customize workflows.
Product Management: Asana has been hailed as one of the best tools to market products and for good reason. It helps to plan product workplan along with priorities, reach milestones and have better coordinated product launches with resource shifting whenever required.
Solutions by Workflow
Asana offers solutions categorized by workflow such as Project Management, to track and manage team projects and Workflow Management which helps you create custom processes to cater to your needs. It also allows you to manage calendar to create and manage work by schedule along with remote collaboration, which has become the need of the hour, given the pandemic has halted travels and commute. Moreover, be it prioritizing tasks, or boosting productivity, Asana helps users be agile and flexible, which is the backbone of freelancing and hence is considered one of the best Project Management Tools for freelancers.
Pricing model for Asana
Basic
Premium
Business
Enterprise
Comes free of cost
Costs $10.99 per month per user when billed annually, and $13.49 per user when billed monthly
Costs $24.99 per month per user when billed annually, and $30.49 per user when billed monthly
Depending on the scale of enterprise, user needs to contact the sales team to find the actual cost
Build for teams and individuals new to freelancing
For teams that have been in freelancing for a while and want to build projects for portfolio
To manage professional work for institutions
For large scale organisations
To manage tasks and achieve goals for beginners with all the basic features for freelancers
Best for teamwork projects and comes with Dashboard, Advanced search and reporting and Admin console and much more
Comes with all amenities of Premium version along with advanced integrations and custom rules building
Advanced features suited for enterprises such as user provisioning, custom branding, and online support
Trello
Trello Project Manager
Trello is a team management tool for freelancers which helps users collaborate and coordinate with any team for the simplest projects such as a client meeting, webinar, or a website launch. Like any other project management application for freelancers, it helps users to draft out a schedule, create and follow up on deadlines, adding comments and attachments. Moreover its workflow automation tool, Butler helps you surge your productivity with rule based triggers, calendars, due dates, cards, and board buttons.
Butler: Workflow automation tool
Pricing model for Trello
Free Edition
Business Class Edition
Enterprise Edition
Comes free of cost
Costs $9.99 per month per user
Costs $17.50 per user per month for 100 users and the cost per user decreases with increase in users
Offers 10 Boards per team and unlimited cards and lists with just 10 MB per file attachment
All the free features along with 250 MB per file attachments and advanced checklists and priority support
All the Business class features with Powerup Administration, Oranization wide permissions and public board management
Simple automation with Butler with 50 command runs per month
Strong automation features with 1000 command runs per team along with 200 per user
Best in class automation with unlimited buttons, rules and unlimited commands
Wrike
Very similar to the first entry in the list, Wrike offers Project Management solutions by teams and by use cases. Like other tools, Wrike offers remote collaboration between employees of an enterprise or team of freelancers with customizable dashboards and workflows. Moreover real-time comments, dynamic reports, and notifications Wrike offers streamlined flow of information for seamless team management.
Wrike offers solutions ranging from Project Management and Marketing teams to Professional Service and Product Development encompassing most of the aspects for a Project Management Tool. Real-time visibility helps you avoid delays with proper planning and delivering result through them. Also, Wrike offers need based templates to cater to your specific needs. The Product Management solution offers a central product vision to break down silos, improving team coordination and managing resources efficiently to extract maximum output from the team.
Solutions by User Case and Workflow
Solutions for use case, provided by Wrike include:
With features such as full visibility and minute details for enterprise level project management, to unification of group communication and actionable takeaways from meetings and discussions for Agile projects, Wrike works like magic and has earned its spot on the best Project Management tools for freelancers.
Pricing model for Wrike
Free Version for 5 users
Professional Edition for 5/10/15 users
Business Edition for 5-200 users
Enterprise Edition for Unlimited users
Comes free of cost
Comes at $9.80 per user per month
Comes at $24.80 per user per month
Varying cost according to the plan, requires the user to contact support
Basic features such as Task Management and Activity Streaming
All basic features along with subtasks and advanced integrations including MS Project and Excel
Basic features along with real-time reports, graphic analytics request forms and other features
All business features in addition to directory integration, 2 factor authentication, audit reports and other advanced features
Offers 2 GB storage space
Offers 5 GB storage space along with 15 GB video upload space per month
Offers 50 GB storage space along with 15 GB video upload space per month
Offers 100 GB storage space along with 15 GB video upload space per month
Offers Gantt charts, shareable dashboards, and collaborators
Offers Salesforce integrations and branded workspace
Offers Network access, Buiness Intelligence, and advanced User Access Controls
Thrive
Thrive Project Management
Thrive has been a go to Project Management tool for many professional freelancers and amassed positive reviews owing to its user friendly interface and efficient and smooth running. Thrive helps users to be updated on projects with performance reviews, deadline insights based on past projects and manage tasks. Time sheet of Thrive is one of the most seamless to handle and maintain and gives users the easement of manually controlling it in case of errors. It also allows you to assess the hours put into work, so you can charge for the time you have spent working on a project, without any hassle.
Thrive also allows users to create quick and appealing invoices, which are simple to create and send, with instant field submission, hence saving time. Another reason you can use Thrive is because it allows integration of Business Intelligence making it easy to interpret figures and facts, along with insights into your expenditures, both, one-off and recurring. Additionally, Thrive also offers a client section, which comes in handy when your client list grows, so you can keep check on what all you have completed and what remains.
Pricing model for Thrive
Thrive offers an extremely simple pricing model, that costs $19 per month per user for the individual user version, while it costs $20 for team based version, per month per user. The features it offers in both editions are the same including invoices, expense assessment, time-sheet, clients, analytics, and resource management.
Bonsai
Bonsai Project Management
Bonsai is a user friendly Project Management tool for freelancers, that specializes in integrating applications and automating workflow for seamless business management. With creative and custom invoices, Bonsai sends automated payment reminders on your behalf to your employer. Moreover, with a Projects and Client CRM, it helps you organize your documents and files while keeping a track of time with an automated time-sheet.
Bonsai allows you to generate a contract template which can be e-signed in no time while also helps you in simple task management built for all kind of works, ranging from website development to photography. Moreover, Bonsai encompasses major countries including UK, Canada and Australia, and supports about 180 different currencies.
Pricing model for Bonsai
Workflow model
Workflow plus model
Costs $19 per month
Costs $29 per month
Offers unlimited clients and projects, proposals and, contracts
Offers White-labelled client experience with client forms and questionnaires
Offers invoicing, payments and client CRM
Offers all features of Workflow model along with Workflow automation, Calendly integration and subcontracting
Ashwini
Niku Mandal
