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Tag: multitasking

  • Taskade – A Productivity tool with everything you need from To-Do-List to Mind Mapping

    Taskade is an all-in-one task management tool that is developed to help you keep track of your to-do list. It is available as a mobile app as well as a browser extension to assist you in organizing your tasks.

    It is designed to manage your daily tasks, write notes, organize projects, and collaborate with your team. It was founded by John Xie, Dionis Loire, and Stan Chang in 2017. They believe that the future of work is remote, asynchronous, and real-time.

    The app stores the tasks online and thus, allows the user to access them from anywhere across the globe. Further, it allows you to track your progress in real-time.

    The idea behind Taskade is to bring all the tasks and notes of a team into a unified workspace. This will allow the teams to get the work done together, faster and smarter.

    Taskade was built to help the teams stay competitive in the modern workplace. This app aims to cut down unnecessary friction in planning, organizing, and decision-making.

    The app has received a 4.5-star rating on Capterra, G2, Producthunt, and a few other similar authentic app reviewing websites.

    In this blog, we will discuss in detail the various features of this app and also its pros and cons.

    So let’s begin…

    Features of Taskade
    Uses of Taskade
    Pros of Taskade
    Cons of Taskade

    Features of Taskade

    As per their website, Taskade is designed to serve a number of purposes for different works and professions. The different features of this app are:

    Taskade Website
    Taskade Website

    1. To-do list: Whether it is a daily task list, your weekly goals, or a long-term project Taskade helps you keep track of everything. Not just this, you can list your work in the order of priority and also share the information with your team in real-time.

    This helps you to keep everyone in the team updated about the changed priorities and remind them of their current tasks.

    You can also make to-do lists for your personal tasks to make the most out of your day by always knowing what to do next.

    2. Mind mapping: Mind mapping helps you retain information better by visually connecting concepts to help your brain remember ideas through association. It aids in understanding complex concepts by breaking them into small pieces.

    The mind-mapping feature of Taskade will note down your ideas as soon as they arrive giving you an opportunity to capitalize on inspiration.

    Taskade lets you switch between multiple project views. It lists down your thoughts via list view and toggles to your mind map view to visualize your ideas in a mind map.

    3. Multi-tasking: Taskade helps you to organize and manage your tasks and project from start to end. It maintains multiple tasks together and breaks down complex tasks into smaller segments so they can be finished on time.

    It lets you manage your limited resources to juggle multiple tasks in terms of their priority and complexity. It uses advanced task management features alongside a basic to-do list to track and check the completed tasks.

    Taskade’s customizable board views include a list view, board view, mind map view, action view, and an organized chart view.

    4. Collaboration: Taskade puts everything online you can access and manage your task from any corner of the earth. Moreover, Taskade helps you collaborate with your team on different projects and set due dates for your projects.

    It helps you maintain a firm relationship with your team irrespective of where you are. It has free unlimited video conferencing and video chat features available on it. Moreover, setting meetings through Taskade is easy, so you would not need an IT expert. It works across the devices and thus, saves your time and energy.

    Uses of Taskade

    Although this app can be used by anyone looking to organize their work with the features mentioned above a few specific professions can draw more benefit out of this app in comparison to others. These include:

    1. Remote work: Taskade allows the team members working remotely to work in collaboration in real-time. It brings the projects on one platform and allows the teams to Sync up, hold meetings, meet clients, share projects, assign tasks, track progress, etc.

    The design of the dashboard is simple that allows the user to manage all the tasks with ease. It enables the user to organize tasks, write notes, and collaborate together from any location.

    2. Startups: Startups can use Taskade for free by simply logging in through your Google account. It allows the team to stay onboard as all the team members are able to see the tasks assigned to other team members and also participate in the management of tasks.

    3. Non-profit: Taskade offers free project management and collaboration software for non-profit organizations.

    Like any other organization, NPOs also face issues in managing teams and projects. Taskade helps them with multiple aspects such as event planning, managing volunteers and fundraising activities.

    It is designed to work efficiently to enhance the productivity of the teams without raising the costs as the tool is free for non-profit organizations.

    It helps in managing the projects and task lists by using customizable board views. Further, free and unlimited chat and video conferencing are available on the app that allows the teams to collaborate in real-time without any trouble.

    4. Education: Taskade for education is a simple tool to keep up with the schedule. It helps the students in staying organized and keeping track of their assignments, projects, and homework, all in one place.

    It is a completely free application without any in-app purchases or hidden fees. The app also allows you to create beautiful structures and timelines for your assignments. It provides you with an option to add links, photos, and even voice-overs to your assignments.

    Students can also collaborate with their classmates making projects less tedious and lonely. The app allows the students to assign due dates and comments to their assignments so they can stay organized and on track.

    5. Designers: Taskade helps the designers to map out design roadmaps and visualize their workflow. With its collaborative features and multiple project views Taskade also helps to collaborate, discuss, and craft the design idea.

    The app lets you visualize your next idea before you actually start building it. This allows you to explain the whole process to your team without any confusion or mistakes, letting you stay focused.

    The multi-user collaboration feature lets you work on group projects with ease.

    6. Developers: Mapping your workflow from ideas to action can be difficult. It is built to help with agile development by letting you complete all the requirements in a timely fashion.

    When all the activities listed in the plan of software development i.e. coding, testing, and feature polishing are complete, the product is ready for release.

    7. Marketers: As a marketer, there is a multitude of things to plan before you begin. You will have to identify your target audience, determine your marketing concept, get the right creative team, and accomplish several other tasks.

    Taskade helps you to plan and organize your campaign by staying in collaboration with your team and tracking the progress. Taskade also allows you to develop a budget calendar and save the campaign from the financial crisis.

    Taskade provides you with the productivity and collaboration tools for marketing campaign planning, to create, plan, automate, and run them efficiently.

    8. Writers: Taskade helps the writers to organize their writing by helping them in drawing outline ideas, notes, and tasks. This helps you to plan strategically and overcome issues such as writer’s block.

    It also helps you to store notes that might be helpful in later stages of writing such as editing and proofreading. The outliner feature helps you to organize your text better.

    9. Thinkers: Taskade helps you to structure your ideas. This tool lets you map out your ideas and thoughts to enhance your creativity. You can jot down the ideas quickly and empty your head making space for more ideas.

    It gives you more time for brainstorming so you can create your own new ideas.  It also makes you more productive by reducing distractions.

    Pros of Taskade

    Important pros of Taskade project management tools are:

    • Taskade is a team tool that helps manage work and internal as well as external projects in collaboration
    • It has the built-in video call feature which is missing in most project management tools.
    • The user interface of Taskade is simple, easy to use, and intuitive.
    • The tool is well structured for multiple workspaces to help different teams/ team members to work together.
    • The app is equally stable on mobile as well as on the laptop. Further, it supports all major platforms like Windows, macOS, iOs, and Android.
    • It allows you to separately organize the personal and business space. You can have separate to-do lists.
    • The app is quite flexible and allows multi-tasking while giving you a variety of perspectives for a task.
    • There are no extra functionalities that make it simple and less confusing.

    Cons of Taskade

    Here are a few cons associated with this app:

    • The billing system is slightly complicated.
    • The 2-way calendar sync provided works only with Google.
    • It doesn’t allow you to create recurring tasks/task dependencies.
    • There is no option to move a task to another list.

    Conclusion

    The best part about Taskade is its simple and easy-to-use UI. Features such as video calls and chats make it rather easier to collaborate with your team in real-time. Moreover, the application is flexible and works well on different systems.

    Still, there are certain drawbacks that need to be taken care of by the company such as a complex billing system.

    Overall, the app is good and allows you to take care of your personal as well as professional works and projects. We recommend Taskade to anyone who is struggling with multi-tasking, collaborating with their team, and looking for a simple solution to their complex tasks.

    FAQs

    Is Taskade Free?

    Taskade has free and paid versions both. The free version has all the essential features that a team needs.

    What is Taskade used for?

    Taksakde is used by remote teams to organize and manage tasks effectively.

    Is Taskade available for Android?

    Yes, Taskade is available for both Android and iOS.

  • Pros And Cons Of Multitasking | Benefits and Disadvantages

    Imagine it’s Sunday night and you’re on your laptop with few browser windows open. Now, your email inbox gets flooded with the tasks unfinished and now you’re going to rush things to get it done. These multiple tabs, you keep them switching; so, in other words, you’re multitasking.

    Talking practically, there’s no such thing as Multitasking.

    As multiple studies have confirmed, true multitasking—doing more than one task at the same time—is a myth. People who think they can split their attention between multiple tasks at once aren’t actually getting more done. In fact, they’re doing less, getting more stressed out, and performing worse than those who single-task.

    What is Multitasking?
    PROS Of Multitasking
    CONS Of Multitasking

    What is Multitasking?

    Multitasking is a term used to define the performance of more than one task at the same time. In other words, when a person is juggling with a lot of a task or switching between one task to another, it is known as multitasking. Multitasking can be a boon or a bane depending on various factors.

    Thinking of multitasking as simply “doing two difficult things at once” doesn’t tell the full story. Instead, there are three forms of multitasking you need to be aware of:

    • Multitasking (attempting to do two or more tasks simultaneously)
    • Context switching (switching back and forth between tasks)
    • Attention residue (performing a number of tasks in rapid succession)

    Everything has its positive and negative sides. Multitasking too has pros and cons. A few of them are listed below.

    Pros Cons
    Increased Efficiency Declining Quality
    Increased Productivity Chronic Distraction
    Increased Resilience Procrastination and Misplaced Priorities
    Flexibility & Adaptability Eliminates Personal Skills

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    PROS Of Multitasking

    Pros and Cons of Multitasking
    Pros and Cons of Multitasking

    Benefits of Multitasking are pointed below:

    • Multitasking helps you achieve your goals in a shorter period of time. A professional can finish multiple tasks at the same time another gets one task done. There are many tasks that each of us has to do on a regular basis and taking out a separate hour for daily works be like a fool’s business. So, these sorts of tasks need multitasking.        
    • Not every task a successful person does generates values or money. Many tasks are facilitative or just things one has to do. These simple and mundane tasks, often excess and needless, don’t have any impact on the bottom line of the company or that of the professional. In a good way, multitasking increases productivity when the same time can be spent on work that will bring in more revenue or have a tangible impact on the company’s or individual’s fortunes.
    • Since multitasking is in high demand, so a person has to be clearly focused on each and every task at hand to get them done and not just done but done right. This creates your mental focus on your tasks and so it helps in mental strengthening. One gets trained to switch from one task to another, thus enabling flexibility in focus. Such a level of focus and ability to switch also increase resilience. Given the world we live in and work in, there is constant chatter everywhere. With distractions galore, one can do with a bit more focus and resilience.
    • Slow and steady progress is what typically wins the race. That’s what multitasking can help someone do for multiple tasks simultaneously. So, when there is a specific deadline that must be met for multiple projects, multitasking can help to make it possible for everything to be turned in on time. Despite what our needs might be at times, there are still only 24 hours to any given day.
    • There are numerous sources of information that come to people every day in a wide variety of ways. No longer is the daily morning meeting the one place to get tasks that need to be completed. Instant messages, emails, text messages, and other forms of communication make it possible for anyone to get in touch with someone virtually anywhere in the world. Instead of being bothered by a boss that’s 3 cubicles down and distracted by their demands, anyone with an internet connection can create a distraction. By multitasking these events, it becomes possible to create a structure of sanity in a world of information that is truly chaotic.

    CONS Of Multitasking

    Ted talk on Multitasking

    Though, there are many benefits of Multitasking, some of the major disadvantages of multitasking are mentioned below:

    • Multitasking is working hastily, so it is quite obvious that the efficiency of the work gets decreased normally. Increased production in timeless than it normally takes can lead to a serious compromise in quality.  
    • Multitasking is quite distracting. Because, when a person tries to focus on a single task; they get distracted. This sort of distraction can become chronic and can affect your mental health too. Simple or singular tasks may not draw enough focus and one may be drawn to minor tasks that are repetitive and what can be automated or done swiftly without much brainwork.
    • Multitasking does not segregate tasks normally and so the priority or significant work gets on the side lane. It enables a misconception that a person can get a task done anytime and anyway. This sows procrastination.
    • The act of switching between one task to another creates a time gap, even in those that are well versed in the skill of multitasking. The average amount of time it takes someone to switch tasks is 15 minutes. Our brains work a lot like computers. You’ve got to shut down one app to open up another app or switch between them if they both can be open and there’s no getting around this fact.
    • Multitasking through modern technology has become so prevalent for some that they’ve lost their interpersonal skills. People have social needs that technology just can’t replace. Sometimes you’ve got to speak with someone in order to get something accomplished in the correct way and emails are not a substitute for an actual phone call. Too much multitasking makes someone an island, even if they are surrounded by others.

    From this, one could say that when multitasking can help you get your work done then at the same time it can debase your interpersonal skills and your efficiency. You just have to know that the modern era not only demands the work to get it done but what it checks is how efficiently you do it. The Multitasking rule doesn’t rely everywhere and doing it not makes you the GURU. Learn to do things efficiently and never compromise on the quality of your work.

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    FAQs

    Is multitasking good?

    Multitasking has Benefits as well as disadvantages.

    What are the benefits of multitasking?

    The benefits of Multitasking are:

    • It increases efficiency
    • It increases productivity
    • It frees up more time
    • It can save you money

    What are the disadvantages of multitasking?

    Some disadvantages of multitasking are:

    • Excessive stress and Burnout
    • Multitasking may lead to mental health concerns
    • Multitasking can lower your overall efficiency

    Why is multitasking important?

    Multitasking skills are important because they create an efficient work environment. It helps save time by allowing you to complete multiple tasks concurrently.

  • 7 Simple Steps to Train Your Brain to Multitask Effectively

    Multitasking is a way of doing multiple tasks at the same time. People who think faster usually do multitasking to finish their jobs on time and before the clock hits the desired time. Many offices now prefer someone who can do multitasking to save time and energy.

    So, the question is how to Train Yourself in Doing Multitasking. Multitasking is not easy and not everyone is able to do it. There are those people who can work better when they do their tasks one at a time while others want to finish faster than expected. Multitasking requires quick thinking skills; however, people can train themselves in multitasking. Here are 7 simple steps to Train Yourself in Doing Multitasking.

    Steps to train yourself in doing multitasking
    1. Set the goals
    2. Research the job
    3. Choose tasks carefully
    4. Start as early as possible
    5. Work alternately
    6. Cross-check the tasks
    7. Select those task that are easy to interpret

    Steps to train yourself in doing multitasking

    effective multitasking

    1. Set the goals

    Before venturing into multitasking, the goals need to be recognized and set. It is very important to have goals while multitasking so that time and energy is saved. Also, try to keep evaluating the goals and crossing them off the checklist to make work easier.

    2. Research the job

    Weigh the importance of tasks to know if multitasking is required or not. If the job doesn’t involve urgency and rush then they can be pursued at a later time and multitasking will not be required as some jobs require thorough attention and concentration to be completed. Multitasking won’t be a good option in such cases.

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    3. Choose tasks carefully

    In doing multitasking, make sure that there is prior familiarity with every aspect of the task. Choose routine and known jobs for multitasking. Trying to do multitasking with jobs that are new increases the chance of failure.

    4. Start as early as possible

    It is better to start early when there are too many tasks to be done. Do not wait for the time set for the task to start. The more time one has on hand, the more tasks can be finished.

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    5. Work alternately

    Do not stay on one task only as more jobs can be done when working alternately as long as the track is not lost. However, manage to stay focused on each task individually. Important point on how to Train Yourself in Doing Multitasking.

    6. Cross-check the tasks

    When there are tasks that are no longer relevant or necessary, eliminate them and stick to what is only urgent and important.

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    7. Select those task that are easy to interpret

    Multitasking is like opening many websites on the browser at the same time. When the first site is still loading its information, you can open another site to save time. Multitasking should also be done the same way.

    It cannot be denied that multitasking requires huge focus but if people practice the above-mentioned points the stress levels can be minimized. Start with small tasks that are easily manageable and gradually move to bigger ones. Small and manageable tasks are easy to familiarize with. Do not try doing tasks that are not related to each other. Unrelated tasks will ruin the workflow and may destroy the work that has been done. Most importantly, do not forget to take a break. It is indeed multitasking but it doesn’t mean that people cannot take a
    break. Practice multitasking to reduce stress levels and increase productivity.