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Tag: Invoice making

  • 10 POS Restaurant Systems You Need for Running Your Restaurant in USA

    It’s a dream of every restaurant owner, that their restaurant table is fully booked, but imagine a situation where your restaurant is crowded, and you and your employee are unable to manage the crowd properly. Waiters are taking the wrong orders and delivering them to the wrong table, even the cashier is facing difficulties billing the customers.

    This type of situation may arise in your restaurant at any time, so you need a proper system that will take care of all your billing, order management, and even inventory management. In simple words, you need a restaurant POS that will help you manage your restaurant more efficiently.

    Since there are a lot of restaurant POS available, which are eagerly waiting to serve you, it totally depends on you, which POS you choose. So to help you search for the best POS, here we are with the list of best restaurant POS available in the market.

    What is POS?
    Top 10 POS for Restaurants

    1. Lavu
    2. Toast
    3. Square Pos
    4. Nobly POS
    5. Upserve POS by Lightspeed
    6. Clover POS
    7. TouchBistro
    8. Cake POS
    9. Harbortouch
    10. Linga POS

    What is POS?

    Point of sale (POS) is a combination of software and hardware that helps to organize bills into sections, make payments, and much more. POS is one of the most important aspects of running a successful business. It consists of software, hardware, a barcode scanner, payment processing, a cash drawer, a printer, and a payment terminal. When all these tools are combined together and give services to businesses, then it is called POS.

    The primary function of the software is to process transactions, store data, and manage inventory. This software is well capable of sales management, inventory management, payment, and employee management. Every POS company provides the hardware on which the software runs, this could be a computer, tablet, or smartphone, which depends on the POS provider.

    Scanners help to scan the barcode for accurate billing and managing inventory. The payment terminal is the hardware that ensures secure payments. Since as a restaurant owner you might not need a scanner but the POS will definitely ensure the steady growth of your business.

    According to the study by toast, around 71% of restaurant owners are already using POS to run their business efficiently, and around 21% are still using pen and paper. It is clear that today’s restaurant owners are showing their interest in POS for their business management. Now it’s your turn to leverage the benefits of POS for your business growth.

    Top 10 POS for Restaurants

    Lavu

    Rating 3.8/5
    Best For Remotely Reporting and Tracking

    Lavu is a POS platform that is purposefully built for restaurants to manage billings and orders. It is on a mission to empower restaurants to do more with what they love, with solutions that work for them. Since Lavu is a restaurant-oriented POS, it provides all the hardware and software that is essential to manage the restaurant effectively.

    Lavu

    The iPad-based POS offers a self-service kiosk that enables customers to order their meals on their own with plenty of customization of food items. Customers can order, book their table and make payment without the interference of any staff. You only need to fulfil the order given by the customer, this will reduce your labor cost significantly.

    Also, utilize the benefit of the cash discount program and encourage your customer to make payments through cash. This will significantly reduce credit card fees which are around 4 to 5 % of the total transaction value. Easy integration with App8, Agilence, 7shifts, and so on. This integration will help to expand the existing functionality of Lavu POS.

    Features of Lavu

    • Cloud-based reliable and secure network
    • iPad POS system
    • Inventory tracking
    • Helps to identify the bestseller item in the menu
    • Detailed reporting and analytic
    • Self-ordering kiosk
    • Cash discount program with dual pricing

    Toast

    Rating 4.3/5
    Best For Contactless Ordering and Inventory Management

    Toast is an all-in-one POS that is trusted by more than 74,000 restaurants worldwide. The toast POS products are sufficient enough to make your restaurant advanced in every manner. It caters to the demand of almost every type of restaurant, with innovative technology and an easy-to-use interface, it empowers your waiters to take orders and payments efficiently using handheld POS i.e toast go.

    Toast

    The unique feature of toast is that customers can even make an order using their smartphone just by scanning a QR code. This feature ensures contactless ordering, customers can choose their desired dish from the menu which pop-ups after scanning the QR, and once they select the dish they can easily make payment using apple pay within 10 seconds.

    Every order is directly sent to the kitchen for fulfilment. With real-time access to reporting and analytics, you can monitor your business effectively and efficiently from anywhere.

    Features of Toast

    • Order using your mobile and pay using apple pay in less than 10 seconds
    • Intuitive and easy to use
    • Easy table management
    • Toast kiosk for self-order and real-time guest feedback
    • Payroll and team management
    • Online ordering systems for restaurants

    Square Pos

    Rating 4.6/5
    Best For All-round service

    Square is a POS provider which serves businesses of all sizes and types including Retail, Beauty, services, and most importantly restaurants. The design of the products is sleek that looks and feels good. We are going to focus on the POS which is specifically designed for restaurants.

    Square Pos

    Its restaurant POS is designed for every restaurant type including quick commerce, full service, fast casual, bars and breweries, and ghost kitchen. So whatever the type of your restaurant, it will definitely going to serve you better. There is an immersive list of POS products available to help your business run smoothly, you can choose the products and software plan and you are good to go.

    Reduce the heavy line at your counter POS with handheld devices like square terminal and mobile POS kit, this will help in ordering as well as for payment at the table. The kitchen display system KDS fetches all the orders from any POS devices in the kitchen and integrates them into the screen in real-time.

    Features of Square POS

    • Tap to pay on iPhone
    • Third-party integration
    • The free version of the Square is available in addition to a paid plan
    • Multi-location management
    • Advanced Reporting with live sales report
    • Square loyalty, payroll, and marketing
    • Tableside order and payments

    Nobly POS

    Rating 4/5
    Best For Table management and Reporting

    Nobly is an iPad POS system that simplifies the hectic and time-consuming tasks of the restaurant business seamlessly and hassle-free. Its POS is best suited for cafes, bars, Restaurants, and QSR. Since hardware is more or less the same, you need to give your effort into analyzing the features of the software.

    Nobly Pos

    Its advanced inventory management system ensures that you never go out of stock, you can edit and update the stock anytime when the new stock arrives. The table service feature is just amazing, you can create a virtual layout of every table in your restaurant according to their size and dimensions, also you can set the location and numbering so that waiters can find the table more easily.

    Use the iPad to take orders at the table and it will automatically send the order to the kitchen. Your employee can quickly check the status of the table about whether payment has been done or not. Provide your customer with full flexibility to make payment, you can even take split charge and enhance your customer experience.

    Features of Nobly POS

    • Ingredient tracking feature
    • Tableside ordering
    • Intelligent reporting
    • Loyalty program to make loyal customers
    • Inventory management
    • Offline mode

    Upserve POS by Lightspeed

    Rating 4.1/5
    Best For Online Ordering and Delivery

    Upserve is a POS solution for restaurant management. In late 2020, Upserve was acquired by lightspeed, a leading provider of cloud-based omnichannel commerce platforms. The total transaction value of the deal was $430 million. Now Upserve is still working in the POS industry with a new look and feel of lightspeed. Upserve is still providing its customer support.

    Upserve Pos

    Upserve offers all the essential POS hardware for restaurants, like terminals, handheld devices, kitchen display systems, printers, and wireless technology. It also offers its mobile app called Upserve live which empowers restaurants to see all the analytical data about sales, labor costs, discounts, and track live guests.

    Other great features of Upserve are table-side ordering, online ordering, and a loyalty program. Online ordering comes with simple and innovative designs that easily integrate the orders in Front of the house and back of the house.

    Features of Upserve

    • Tableside ordering and payments
    • Offline mode
    • menu intelligence
    • Training mode to train your workers
    • Restaurant analytics and reporting
    • Easy to split checks and items
    • 24/7 US-based customer support

    Clover POS

    Rating 3.8/5
    Best For Quick Service Restaurants

    Clover is an all-in-one POS that offers its hardware and software for quick-service and full-service restaurants. Awarded with the restaurant smart terminal award for the second time in the year 2021, clover is delivering flexibility and a great customer experience.

    Clover Pos

    It helps to sync front of the house and back of the house to ensure there is no delay to fulfill the orders. Protect your business from sudden internet connectivity loss, because POS still accepts the payments when you are offline and process those transactions when connectivity returns.

    Clover online ordering comes free with a table service plan. Now only one POS is capable enough to manage your dine-out, online orders, takeout, and 3rd party orders.

    Features of Clover

    • Tracking and reporting
    • Tableside ordering
    • Online ordering
    • Handheld device with faster payments
    • Software integration for payroll and hiring
    • Physical and Digital gift card
    • Built-in tool for promo and loyalty program
    • Virtual payment terminal

    TouchBistro

    Rating 4.4/5
    Best For Newly setup Restaurants

    TouchBistro is a POS provider for restaurant management that makes the task of managing the restaurant easier and more efficient. It is the winner of the best app of the year in the food and beverage category at the international business award. Founded in 2010, Touchbistro is trusted by more than 29,000 restaurants worldwide because of its innovative approach to solving restaurant problems.

    TouchBistro Pos

    Allow your customers to make payments using their desired payment option because you can take payments via debit card, credit card, cash, or digital wallet of Apple pay, Samsung pay, and google pay. You can easily split the bill for your customer based on the items they have ordered. Leverage the benefit of mobile POS to take orders on the table and eliminate the huge lines at the counter.

    The advanced table management system of Touchbistro offers you the flexibility to rearrange the tables, change the table for the customer without interrupting the orders, and manage capacity. Provide your customer with a great experience in your restaurant with Touchbistro.

    Features of TouchBistro

    • Floor plan and table management
    • Menu and staff management
    • Tableside and online ordering
    • Customer facing display
    • Reporting and analytics
    • Offline mode
    • Inventory management

    Cake POS

    Rating 4.8/5
    Best For Reporting and Overall Restuarant Management

    The Cake is an all-rounder POS offered by mad mobile. It caters to every aspect of your restaurant business and frees you from most of the hectic tasks of restaurant management. When this technology makes your day-to-day business task easy, you get more time to invest in business growth.

    Madmobile Pos

    Mad mobile self-ordering kiosk reduces labor costs and time significantly, customers can order using a tab and make contactless payments just by scanning a QR code. Since everything is cloud-based, each order which is placed, no matter from where, is updated in the kitchen display system in real time.

    Loaded with all the hardware and software features including online ordering, contactless payment, staff, and menu management, this POS is sufficient enough to accelerate your restaurant business growth.

    Features of Cake

    • Self-service kiosk
    • Payment using a QR code on the bill
    • Tableside ordering
    • Menu and staff management
    • Online ordering and curbside pick up
    • Integration with accounting, loyalty, and scheduling services
    • PCI-DSS certified
    • Advanced restaurant analytics

    Harbortouch

    Rating 3.1/5
    Best For Small and Mid Sized Restaurants

    The Restaurant POS system by Harbortouch is a robust and powerful restaurant management system that helps to streamline your restaurant business operation. Trusted by more than 1,00,000 restaurants, this platform is dedicated to serving small businesses by reducing the cost of operation.

    HarborTouch Pos

    Tableside ordering and payment is the game changer in this industry which reduces the chaos at the counter and facilitates a smooth workflow. Take payment anywhere in the restaurant whether it is at the table, counter, or curbside, everything is connected to your existing POS. It means everything is updated in real-time.

    Customers can easily access your menu by scanning the QR. They can make orders and payments which are directly sent to the kitchen display system, with no involvement of any staff in taking orders. These kinds of amazing features of Harbortouch make your business run smoothly.

    Features of Harbortouch

    • Pay-at-the-table + tableside ordering
    • Accessibility of menu and making payments via QR code
    • Contactless payment and acceptance of Google pay, Apple pay, and Samsung pay
    • Online ordering
    • Third-party integration with apps like Uber eats, doordash, Mailchimp, and more
    • Online reservation
    • Reports and analytics

    Linga POS

    Rating 3/5
    Best For Secure and Fast Operations

    Modernize the dining experience of your customer with the Linga restaurant operating system. This POS provides full-fledged features and functionality to restaurants to carry out their business operation seamlessly.

    Linga Pos

    The team is dedicated to adding every new feature to make this POS updated with changing technology. Everything is streamlined, from taking orders from customers efficiently using a POS terminal or kiosk to retaining those customers using a loyalty program and marketing.

    Since the POS is completely cloud-based you can access the reports and analytics from anywhere and take a quick overview of the performance of your restaurant.

    Features of Linga POS

    • Customer loyalty program
    • Online ordering with curbside pick up
    • Inventory management
    • QR code accessibility
    • Virtual kiosk
    • Offline mode
    • PCI compliant

    Conclusion

    With emerging new technologies, business operations became easier, and the same is true for the restaurant business. The Restaurant POS system is wholly dedicated to streamlining your restaurant business, so use the latest technology and prevent yourself from being outdated. Choose the right POS software from the above list and provide the best customer experience.

    FAQ

    Do I need a restaurant POS system?

    The answer is not clear however there are many benefits of using a restaurant POS system but you can still run your restaurant without one. However, a POS system can save you time and money, and it can help you increase sales.

    How much does a POS terminal cost?

    Most POS companies give you one free terminal when you sign up. However, if you want extra terminals, prices can vary with suppliers depending on the features.

    What is the best POS system for restaurants?

    The best POS system for restaurants is as follows

    • Lavu
    • Toast
    • Square Pos
    • Nobly Pos
    • Upserve Pos
    • Clover
    • TouchBistro
    • Cake Pos
    • HarbourTouch
    • Linga Pos

  • How to Generate an Invoice – A Guide for Small Businesses

    Generating an invoice doesn’t seem like an exciting idea for branding, possessing a well-designed, professional one can stand out in the eyes of your clients and help businesses get compensated on time.

    Clients want to be sure everything works with a reliable organization before sending any money. As a result, your invoices must be completely accurate, have a recognizable logo, and clearly outline a selection of excellent travel services.

    Regardless of whether you operate for yourself or a company, billing is a crucial component of any organization. You must understand and be able to use invoices if you would like to be paid. So, let’s start with the basics.

    What is an Invoice?
    What Makes Them Significant?
    How Does One Get Their Invoice Made?
    Methods of Delivering an Invoice to the Client
    Things to Give More Considerations Related to Invoices
    Are Invoices Enforceable in Court?

    What is an Invoice?

    An example- The typical invoice should be something like this.
    An example- The typical invoice should be something like this.

    Two entities purchaser and a seller—are involved in a typical business deal. The vendor wants to be paid for the products or services they have provided to the customer.

    This is a business deal. So, this is the main idea. The seller is therefore owed money by the purchaser, and how much precisely? And for what exactly are they making the payment? Or how much time will they have to spend? The vendor gives the buyer an invoice containing all of this data to address all of their inquiries.

    The purchaser is aware of their obligations, has a checklist of all the products and services they are spending for, and is aware of the conditions of the deal. They’re satisfied. As a result, the provider receives the payment, and the deal is done.

    The terms “bill” and “invoice” are synonymous. They’ve to do with the paperwork that the vendor sends to the customer to demand compensation for the goods and services that were rendered.

    The above graph shows the difference between the invoice processing cost by automating the invoice generation process.
    The above graph shows the difference between the invoice processing cost by automating the invoice generation process.

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    What Makes Them Significant?

    Sellers desire payment. Therefore, it is crucial to them that bills are issued as quickly as possible to prevent having to wait for the money. Bills are also crucial to the government. On purchases of taxable supplies, the majority of countries impose some kind of sales tax. Goods and Service Tax (GST), state or local taxes, etc.

    Some of these may be familiar to you. A sales tax split-out and identification are both included on an invoice, which is a document of the transaction. For deals with licensed enterprises, they are thus actually mandated by law.

    They’re significant from an accounting standpoint since they are what started the account balances in the accounts of both the purchaser and the vendor. Additionally, they are utilized to monitor accounts payable and receivable.

    How Does One Get Their Invoice Made?

    A cloud-based accounting tool providing platform QuickBooks
    A cloud-based accounting tool providing platform QuickBooks

    There are numerous approaches to creating invoices. You can create an invoice easily using the built-in layout in Google Sheets, but use cloud-based accounting tools like QuickBooks online or FreshBooks if the company would like to be more structured and be able to monitor transactions and generate reports.

    You must at least incorporate the following to make a decent invoice:

    Documents Title

    The document’s title is an invoice. Giving a title to your document is the most important thing as this would help you locate it as and when needed. It also gives the client a brief idea of what the data provided represents.

    Company Details

    The name of your company and your contact details. Contact details such as email, phone number, and much more so that your client can contact easily in case any problem arises.

    Invoice Specifications

    The date and distinct invoice number. Putting a date and invoice number on your invoice makes things easy for you as well as your client. It makes that particular invoice unique from other invoices.  

    Product Specifications

    Information on the goods or services offered and the amount due on them. A description of the products or services being offered to the clients in the form of a table helps your company keep a track of the stock and proof that goods were supplied to the client. It would help avoid queries raised by customers. Folks hate to call up again and again for queries and this puts your brand in a bad position by displaying poor customer service.  

    Clients Details

    The client’s name and contact details. Your client or company’s name, their address, and much more. If you have any concerns regarding the delivery of your product or the payment to be received from the client or want to get customer feedback having the contact details of the client makes your job much easier.  

    Discount or Coupons Specification

    Quoting a fair price on the goods or services provided is a hectic task for companies. You don’t want your company to be in a situation wherein you charge way more or way less than the actual value of your product or service. This might create a bad impression on your part and future sales could get affected by this significant element. Mention any coupons or discounts available at that time. This would be one of the factors in retaining your customers.  

    Amount Clarification

    The complete subtotal. The total amount to be paid is covered here. This should be in words as well. If you do any errors by writing your amount in numbers then you’ll have something to back you up and also people usually confirm both. Don’t forget to add currency because if you are working with international clients this could be a huge problem.

    Bank Details

    Add Bank details. Ask your client beforehand about the payment options as this would help you process the payment easily. You could mention your UPI ID for payments in India and if you’ve international clients then you can put your PayPal details there.

    Duration Limit

    A timeframe, if applicable. You need to add a deadline or a due date which states the date at which the payment should be processed.

    Methods of Delivering an Invoice to the Client

    You have a few alternatives for how to deliver your invoice to the clients. The invoice can be sent by postal mail or digitally via email or a site.

    You can send an online invoice by mail or straight from your bookkeeping or billing system. Due to the ability to send invoices to customers directly, this is a favored selling approach for many organizations. Online payments are frequently made for electronically sent bills. Email is a less typical method of payment.

    Keep in mind how long it takes for your bill to reach when sent via postal mail. In general, this option is more time-consuming than the other one. To satisfy the requirements of the targeted audiences, many firms continue to mail bills.

    There are many things that require special attention to minute details in the generation of the invoice. Invoices are not just a crucial part of each business but sometimes they do form an integral part of the legal procedures. some of the most common doubts related to Invoices are shared below.

    When should you send out invoices?

    According to the terms of the contractual relationship, invoices are typically sent out after the order fulfillment, but this is not always the case. In each case, though, the accounting treatment is varied.

    Are sales receipts and invoices interchangeable terms?

    No, in a nutshell. Nevertheless, there are some parallels, which make this perplexing. Both act as transactional proof. Both are created by the vendor and sent to the client. The essential distinction is that invoices are a call for money, hence it is given before the payment is done, but receipts are given after.

    Are a supplier or purchase invoice and a sales invoice interchangeable?

    In reality, they are interchangeable. Both are invoices. Depending on your viewpoint, they could have different names. You might refer to it as a sales invoice if you’re the seller. Also known as a vendor or purchaser invoice if you’re the purchaser.

    Are Invoices Enforceable in Court?

    They are not, generally speaking. An invoice alone has no legal significance. What might prevent you from sending bills to anybody you want and earning all the income if they were?

    The terms must be agreed upon by both the contracting parties for them to be enforceable. It is crucial that both parties have documentation of the deal, preferably in the form of a signed document but at the very least an email. You wouldn’t want to be the one who finds themselves in a scenario where the prospective customer won’t pay. That isn’t very pleasant, after all.

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    Conclusion

    Remembering to send invoices is, by far, the most crucial aspect of doing so. Although it may seem absurd, individuals frequently forget. Choose a convenient time each week to handle your billing. That could be the closing of the day or the weekend.

    Allocate that period, and then carry on. If creating an invoice is quick and easy, you won’t be as inclined to set it off. Use a smartphone app to create invoices while on the go. I hope you found this article an interesting read.

    FAQs

    Is there an invoice template in the word?

    Yes, there are multiple invoice templates made available in the word that one can take help from.

    Can we hand write the invoice?

    Invoices can be handwritten also, but it is not the best option to select from. Handwritten invoices carry a lot of risks with them.

    What is an Invoice?

    An invoice is basically a document that proves the exchange between a buyer and seller along with basic details such as time, date, items, etc.

    What are the types of invoices?

    There are many types of invoices available in the business, some of them are standard invoices, credit invoices, commercial invoices, mixed invoices, timesheet invoices, etc.