Making billing straightforward and lightning-fast for everyone, AI invoice generators have intelligent automation that handles the generation of invoices with extreme clarity, accuracy, and speed in seconds, thereby removing the need for manual typewriting and math errors. It enables you to complete your business data, customize the brand image, and facilitate cash collection procedures. Other features include auto-filling data, error-checking, and payment tracking reminders, ensuring timely payment and orderly filing of records. Sending invoices via branded templates and easy sharing methods makes the whole experience smooth and not stressful. Ideally used by either the smallest shop or the largest number of clients, it reduces routine work.
Free-for-life basic invoicing & receipt scanning; simple UI aimed at non-accountants; unlimited invoices on free tier.
No multi-language support; limited template customization & advanced reporting.
Zoho Invoice
WEBSITE
www.zoho.com/invoice
Rating
4.5
Free Trial
Yes
Best For
Freelancers and small businesses looking for a free, feature-rich invoicing solution with automation and multi-currency support.
Zoho Invoice – Best AI Invoice Generators
Zoho Invoice makes the task of billing easier for small businesses and freelancers by means of intelligent automation along with a user-friendly interface. It is also possible to design invoices with personalized logos to create recurring bills and send reminders to minimize missed payments. The live viewing of money is through the dashboard, while the use of templates covers a good number of languages and currencies for global use. Track expenses, log hours, and collect payments online, all in one place. Integrations take Zoho Invoice to your preferred applications, consequently streamlining your automation process. Your clients are served with a self-service access portal where they can check, pay, or download bills and reports.
Zoho Invoice Pros
multilingual invoice templates and multicurrency options.
Instant reports and dashboards will generate insights
Easy automation platform for recurring invoices
Zoho Invoice Cons
Limited options for support for free users.
Cap on total invoices you send each year
Invoice Ninja
WEBSITE
invoiceninja.com
Rating
4.7
Free Trial
Yes
Best For
Freelancers and small businesses wanting customizable invoicing, time‑tracking, expense reporting, recurring billing, and branded client portals.
Invoice Ninja – Best AI Invoice Generators
Invoice Ninja is making things easier and faster for freelancers and small businesses when it comes to the management of their invoices. The dashboard gives a glance at the clients, payments, and overdue amounts such that a user always knows their dues. You can create invoices, accept payments all over the world, set recurring bills, and track time and expenses, thus doing everything in one place. It enables your customers to check or pay invoices online without email exchanges. Invoice Ninja automates reminders; it supports many payment gateways, and you can switch quotes to invoices with just one click. Project and task management features keep billing on track.
Invoice Ninja Pros
free plan that allows for up to 20 clients and unlimited invoices.
Wide-ranging payment gateway support and invoice templates
Open-source-based customizable options.
Invoice Ninja Cons
Integrations with other accounting apps mostly require Zapier.
Limited designs of invoice templates in free plan.
Pricing
Plan
Pricing
Ninja Pro
$12/month
Enterprise
$16/month
Premium Business
Starts from $240
Xero Accounting
WEBSITE
xero.com
Rating
4.4
Free Trial
Yes
Best For
Small to mid-size businesses seeking a scalable, cloud-based accounting platform with robust invoicing, bank reconciliation, multi-currency support, and app integrations.
Xero Accounting – Best AI Invoice Generators
Xero Accounting makes invoicing easy for any size of business, so you get your cash in quicker and get a proper grip on cash flow. The cloud dashboard allows you to send branded invoices in a matter of seconds, keep track of who has paid, and automatically schedule reminders, all in real-time sync with your bank. AI tools extract data from receipts, suggest matches to transactions, and even forecast cash trends. Automation does the work for recurring bills and expense claims and allows you to carry on doing invoicing from wherever you are with mobile access. With a host of payment gateways set up for numerous currencies-Xero is a fine choice.
Xero Accounting Pros
Smart AI features for generating an invoice, data entry, and bank reconciliation remove errors
Payments are accepted via Stripe, PayPal, credit card, and others.
Financial dashboards are real-time, with insights on predicting cash flow.
Xero Accounting Cons
Fewer design options for invoices
AI advanced analysis is offered only on the top-tier plans.
Small to medium businesses needing a robust cloud-based accounting platform with invoicing, expense tracking, payroll, and tax tools.
QuickBooks – Best AI Invoice Generators
QuickBooks for online invoicing means fast and simple invoicing for any business. Create and send smart and stylish bills within seconds, even on your mobile phone! The friendly dashboard shows who has paid and who has not, while automatic reminders complete the task of ensuring quicker payments and tracking cash flow for you. AI features pull in bank data, suggest best payment methods and even create invoices from email or photo vision-clouding manual entry. Recurring billing, expense snapshots, and lightning-fast reports ensure that your books are always current. Sync with hundreds of other applications, all under the security of top-notch cloud security.
QuickBooks Online Pros
Sync directly to banks, credit cards, and over 1,000 other third-party apps seamlessly.
Unlimited storage in the cloud, with automatic back-up and security standards
Best in class collaboration in real time for multi-user teams with custom permissions.
QuickBooks Online Cons
Customer support is less responsive
Advanced are found only in expensive plans.
Pricing
Plan
Pricing
Simple Start
$1.90/month
Essentials
$2.80/month
Plus
$4/month
Advanced
$7.60/month
Bill.com
WEBSITE
bill.com
Rating
4.0
Free Trial
Yes
Best For
Businesses needing cloud-based automation of accounts payable/receivable, vendor payments, and AR workflows integrated with accounting systems like QuickBooks or Xero.
Bill.com – Best AI Invoice Generators
Bill.com is fast, enabling smart invoicing straight into automated billing, payment, and approval so that you can do business without worrying about paper. The dashboard reflects real-time status towards each invoice and payment, while AI scans, codes, and flags invoices for identifying duplicates to speed and accuracy. Schedule recurring invoices, reminders, multiple ways to pay such as ACH, cards, or international transfers for your clients, and smoothen the experience where you have predictive analytics to help sniff out fraud and manage cash flow and sync directly with your accounting tools. Customizable templates, workflow routing, and rich reports keep you in charge.
Pros
Real-time dashboards tracking invoices and payments.
Predictive analytics implementing the timing for cash flows and payments.
Automation on reminders, recurring bills, and approval routing
Cons
Transaction fees can apply for certain types of payments (e.g., cards, international)
learning curve for new users
Pricing
Plan
Pricing
Essentials
$45/user/month
Team
$55/user/month
Corporate
$79/month
Enterprise
Custom Pricing
Invoice Simple
WEBSITE
invoicesimple.com
Rating
3.7
Free Trial
Yes
Best For
Freelancers and small businesses needing a mobile‑first, easy invoice creator with read receipts, payment links, estimates, and basic expense tracking.
Invoice Simple – Best AI Invoice Generators
Invoice Simple is a very fast and easy way to enable freelancers and small businesses to send invoices and get paid without stress. It is set up with a user-friendly design to build easy and customer-attractive bills in seconds regardless if you use a phone or a tablet. You can add your own logo, create estimates, convert into invoices, set up terms for payment, and provide a great many payment options-all the way from credit cards to PayPal. It all syncs across devices and backs up into the cloud to be safe from data loss. Invoice Simple helps minimize the time spent on paperwork and get you to be more productive.
Pros
Impeccable reports with instant access to the status of invoices.
Comes with company logos and personalized business details
No complicated setups required
Cons
Advanced automation or analytics (like cash flow prediction) is limited.
Freelancers and small service-based businesses needing intuitive invoicing, time & expense tracking, and light accounting.
FreshBooks – Best AI Invoice Generators
FreshBooks design and purpose are to save time while boosting the confidence of freelancers and small businesses when it comes to invoicing and accounting. Create branded invoices in just seconds, track what clients owe, and provide links to pay via credit card or bank transfer so you can get paid sooner. Late fees, reminders, and even recurring bills are managed with the help of automation, making the billing process for regular clients quite painless. Time tracking, reporting, and expense snapshots are existent to give you a glimpse at your cash flow. You can invoice and capture receipts anywhere using a mobile application, and support for multiple currencies and languages works for international assignments.
Pros
easy installation with an interface designed for non-accountants.
invoices with tailored multi-lingual and multi-currency capabilities.
Time tracking, project billing, and expense management are included in all plans
Cons
No forever-free plan
Every additional user incurs monthly extra fees.
Pricing
Plan
Pricing
Lite
$8.40/month
Plus
$15.20/month
Premium
$26/month
Select
Contact Sales
Invoicera
WEBSITE
invoicera.com
Rating
4.5
Free Trial
Yes
Best For
Freelancers, small to medium businesses, and enterprises requiring automated recurring billing, customizable workflows, time tracking, expense management, and multi-currency invoicing.
Invoicera – Best AI Invoice Generators
Invoicera helps any business rule billing chaos, converting complex invoicing into a simple and smarter flow. Clean interface gives total control to make and customize invoices to reflect the brand, to set up scheduling of recurring bills, and to track who has paid; all this can happen in the blink of an eye. Real-time notifications, time and expense tracking, plus a client portal to stay organized and get paid fast. With support for a variety of languages and currencies, global work becomes easy. Project tools and workflow automation for batch invoicing make it terrific for teams. Invoicera is online or mobile, great for companies with either one business or many.
Pros
Invoicing Fully Customizable with Branding
Billing, Time, Expense Tracking, and Project Management All in One.
Facilitated currency and language in billing for the world.
Cons
Unlimited clients and users available only at the highest tier.
The response time of customer support may vary based on the plan.
Pricing
Plan
Pricing
Starter
$15/month
Business
$39/month
Enterprise
$79/month
Infinite
$119/month
Square Invoice
WEBSITE
square.com/invoices
Rating
4.7
Free Trial
Yes
Best For
Small businesses and freelancers needing fast, professional invoicing with simple payment processing and mobile support.
Square Invoice – Best AI Invoice Generators
Square Invoice those converting speedily modernized billing small businesses and freelancers, making it all ready to look professional and bill faster. Create branded invoices and estimates in minutes, even on your phone, and let clients pay through credit cards, ACH transfers, Apple Pay, or Google Pay-they’re all the ways they want. Setup recurring invoices, reminders, and batch billing-automated, and real-time tracking so that you always know what has been paid or is overdue. The Card info is securely stored with Square for auto-billing and also easy contract and deposit handling for projects. Everything syncs with your accounting and other Square tools, putting you at ease and in order.
Pros
variety of payment options, including ACH bank transfer, credit card, Apple Cash, Cash Apps
Batch invoicing can be used to send estimates in different packages under the same project.
Payment reminders, recurring recurring bills, and real-time invoice tracking,
Cons
Customer support leans towards self-service
instant deposit features are limited for invoice payments.
Pricing
Plan
Pricing
Square Plus
$49/month/location
Square Premium
$149/month/location
Square Pro
Contact Sales
Wave
WEBSITE
waveapps.com
Rating
4.4
Free Trial
Yes
Best For
Freelancers and very small businesses needing free-for-life basic accounting, invoicing, and receipt tracking—especially if you don’t require payroll or advanced features.
Wave – Best AI Invoice Generators
Wave allows freelancers and small businesses to bill their clients fast and easy, thereby providing a polished front and facilitating monitoring of payment status. Create and send unlimited invoices-for professional invoices with your logo-in seconds, set up recurring bills, and accept payments instantly via credit card, bank transfer, or Apple Pay-from within the invoice itself. Automated reminders and tracking of payment will keep the cash flowing with a dashboard overview of who has paid and who hasn’t. With a design so simple that no accounting skills are required, and versatility in digital scanning of receipts with real-time status updates, you always know just where your money is.
Pros
Templates provided with branding customization options.
Includes online payment acceptance (credit card, bank transfer, and Apple Pay).
A secure cloud-based mobile invoicing platform.
Cons
Limited template customization and designing options in invoicing.
No multi-language or advanced reporting features
Conclusion
AI invoice creators have completely transformed billing into a hassle-free and quite simple process of sending, tracking, and receiving payment among individuals. Quick set up, intelligent automation, and uncluttered dashboards enables you to check where every cent of your cash stands and where it needs attention. These help to reduce the paperwork and guesswork so that you can be organized and in control. Therefore, when your business grows, it scales with you, making it easy for you to save invaluable time chasing after payments and dedicate it to work that counts. Let AI do all the busy work so you can concentrate on developing better customer ties and reach greater heights.
Yes. Most platforms, including Invoice Simple, FreshBooks, and Square Invoice, have mobile apps that allow you to create, send, and track invoices on the go.
Can AI invoice generators integrate with accounting software?
Absolutely, some tools integrate seamlessly with accounting systems and third-party apps for a smooth workflow.
An invoice is a commercial document that itemizes and records a transaction between a buyer and a seller. Now creating an invoice can be very time-consuming, as one has to write down one’s information and the client’s information, set the currency, indicate the date of the invoice, etc. One needs to make sure that the client’s bills are accurate and generated quickly which again takes a lot of time. So, the process is too lengthy, and now to reduce the work, comes the use of the best billing and invoicing software. If you are fed up with manual invoicing or want to automate the accounting of your business. Then, below we’ve listed the best software for billing and invoice to choose from.
Every year the number of small businesses and freelancers is increasing and with this increasing number of businesses, the need for invoicing software has also raised. According to Upwork, in 2017 there were over 57.3 million people freelancing and most of the freelancers are likely to freelance by 2027. Most freelancers and small businesses use electronic invoices as it reduces the cost by 60-80%. We need business software that can create invoices.
Best Invoicing & Billing Software Options
We are living in a digital era where most of the thing we come across in our day-to-day life is now becoming digital. Electronic invoicing is playing an important role, as this invoicing software is now able to automate pretty much everything and make it ‘paperless’ when it comes to accounting. With the help of these tools, you will be able to get payments faster which will help you to reinvest money in your business quicker and respond faster to the fastest-growing market. So, if you want to automate the accounting of your business then, below we’ve listed the best billing and invoice that can help businesses streamline their billing and invoicing processes, saving time and improving efficiency.
Cloud, SaaS, Web-Based, Desktop (Mac, Linux, Chromebook and Windows), Mobile (Android, iPhone, iPad)
Zoho Invoice – Best Free Invoicing Software
Zoho Invoice is a user-friendly billing and invoicing software that allows you to track time, create customized invoices, and receive payments quickly. It is a cloud invoicing system designed to meet in particular the needs of small and developing businesses, hence it is a great software for crafting and distributing invoices. Zoho Invoice is quick and on-point and enables facilitated time tracking, online payment acceptance, automated reminders, etc.
Complete Zoho Invoice Tutorial For Beginners
Features offered by Zoho Invoice
A wide range of invoice templates is available that can be easily customized according to your need.
Facility to automatically collect recurring payments.
Automated payment reminders to customers to ensure timely payments.
Different currency and language options to bill your customers.
Converts Your estimates into invoices in a single click.
Customer portal to empower your clients with all the transactions in one place.
Charge your customer automatically using their card details with the Auto charge feature.
Easy Integration with all Zoho and third-party tools like Slack, Google workspace, Dropbox, Evernote, and much more.
Pros:
Multiple payments option
Customer support in 10+ languages
Invoice Scheduling
Easy refund and advance payments
30+ reports to provide detailed insights
Mobile app is available
Simple interface
100% Free to use
Cons:
Software is a little bit complicated for beginners
Complexity in changing dual-language invoice
Pricing Plans
Zoho Invoice is 100% free billing and invoicing software offering everything a small business needs.
Desktop (Windows), On-Premise (Windows), Mobile (Android)
Vyapar – billing and invoicing software
Vyapar is a business management app designed for small and medium-sized Indian business owners. It enables you to manage invoices/receipts, estimates, payments, inventory, clients, and more. Vyapar is GST compatible so it allows you to create and share GST-compliant invoices and tally them, generate precise financial reports, calculate taxes automatically, and also file GST tax returns. One can check inventory instantly, see their stock status live, enable low-stock alerts, and track complete inventory quantity and stock value along with information like expiry date, batch number, and more. It has both mobile and desktop versions.
Features offered by Vyapar
Creates professional invoices that help to establish brand identity.
The software can be used online as well as offline without any interruptions.
More than 10 invoice and billing templates to create professional invoices.
Basic accounting features can be utilized free of cost with the robust android app.
Features like inventory tracking keep you informed about the available stock.
It helps to prepare GST reports based on all the transactions you’ve made on the software.
Capability to generate 37+ business reports that provide an overview of your business health.
Both online and offline payments can easily be managed and tracked.
The online store feature launches your business online within a few hours.
Pros:
Android and windows software is available.
15-day free trial on the premium plan.
Line inventory status.
Automatic data backup.
Simple and modern interface.
Mobile app is available.
Multiple payments option.
Cons:
Live support is not available.
Only works on a single system.
Pricing Plans
Vyapar Mobile App (Basic Version) is completely free of cost. Its paid plans pricing is given below:
Plan
Price
Basic Plan (Only Desktop)
₹1799 Device/Year
Basic Plan (Desktop + Mobile)
₹2159 Device/Year
Saver Plan (Only Desktop)
₹3449 Device/Year
Saver Plan (Desktop + Mobile)
₹4124 Device/Year
Only Mobile Plans (Basic)
₹539 Device/Year
Only Mobile Plans (Saver)
₹1012 Device/Year
FreshBooks
Rating
4.5/5
Best For
Large enterprises that require many features
Deployment
Cloud, SaaS, Web-Based, Desktop (Mac, Windows), Mobile (Android, iPhone, iPad)
FreshBooks – Invoicing Software
FreshBooks is a smart accounting solution now being used by 5 million business and freelance accountants worldwide. FreshBooks is the holder of “Finances Online’s Best Accounting Award” for 2018 and also has the highest customer satisfaction reviews. With FreshBooks, one can collect payments online via PayPal, Google Checkout, or any Credit Card. It is a reliable and fast accounting tool that allows complex financial management into an enjoyable experience as it makes creating professional-looking invoices a matter of a few clicks. FreshBooks’ auto-billing feature allows you to generate invoices and charge your customers’ credit cards on a regular basis by creating recurring profiles. It is also available for both Android and iOS, allowing the user to run business everywhere, using mobile devices.
Features offered by FreshBooks
Automated late payment reminders to customers whenever a payment is delayed.
Time tracking feature to calculate working hours and accurate billing in the invoice.
Easy collaboration with clients and teams with project management features.
A robust dashboard that gives a quick overview of your business performance.
Automatic smart mobile scanning helps you to scan the bills and capture the transaction so that you do not need to enter manually.
Connect all your bank accounts and credit cards in one place and it will automatically import the expenses to avoid manual entry.
Cloud storage is available to store all the receipts online.
Loaded with all the basic accounting features like double-entry accounting, balance sheet, trial balance, chart of accounts, and much more.
Pros:
Mobile app is available
Automated payments
Automated bank reconciliation
Excellent support
Interactive interface
Automatic tax calculation
Cons:
Doesn’t generate tax reports
Software crashes sometimes
Pricing Plans
FreshBooks offers a 30-day Free Trial. And, paid plan details are given below:
QuickBooks Enterprise – accounting and business management solution
QuickBooks Enterprise is an end-to-end accounting and business management solution to cater to the needs of high-growth businesses. The platform offers a robust set of functionalities that keeps the user or the firm at the best of their finances. One can get access to sales and customer management and also gets to handle the invoices easily. QuickBooks Enterprise offers a fully integrated solution and can support up to 40 users, plus offers more than 200 3rd party integrations, automated reporting, user-friendly interface to deliver greater functionality.
Features offered by QuickBooks Enterprise
Personalized insights into reports such as profit and loss, balance sheet, trial balance, chart of accounts, and much more.
Every transaction is automatically categorized in an organized manner.
Customize your invoice that conveys your brand image by adding a logo and brand color.
Real-time alert of the invoice, when it is viewed and paid.
It empowers your customer to pay the invoice amount by setting up a payment button.
The split-up payment feature enables you to charge a client based on the progress of the project.
Automated expense categorization by connecting bank accounts, credit cards, square, and PayPal into QuickBooks.
Resources like articles, video tutorials, webinars, and online communities are available to enhance your knowledge to use the software effectively.
Pros:
Automated payment reminder
Mobile app is available
Custom access to multiple users
MailChimp and third-party integration
Excellent support
30-day free trial
Cons:
Payroll plans at additional cost
Complex pricing structure
Limitation on the number of users
Pricing Plans
QuickBooks Enterprise has three paid plans, Gold, Platinum, and Diamond, each plan offers a free product tour. Pricing details of each plan are given below:
Invoice Quickly is an online invoicing software solution designed to help entrepreneurs, freelancers, business owners, and other professionals manage their billing. It allows the user to create invoice templates and then download them later as PDFs. With Invoice Quickly, you can customize the invoices with a log, indicating the client’s and also the user’s personal information, setting the currency, and including the product’s or service’s description, along with the bill. It is a very easy software to use as one has to spend less time on paperwork and spreadsheets while creating invoices or bills.
Features offered by Invoice Quickly
The customizable invoice with automated payment reminder, due date setup, and integrated payment.
Professionally designed estimate templates that can be easily customized.
Ability to convert the approved quotes into invoices in a single click.
Facility to attach important files and documents in estimates.
Recurring invoice feature that automates the process of billing.
Email templates that are customizable based on your brand image.
Pros:
Automatic tax calculation
Expense categorization
Sharable link to view estimates online
Mobile app is available
256-bit SSL encryption security
30-day free trial
Easy-to-use interface
Cons:
Lack of video tutorials to use the app
Fewer integration options
Pricing Plans
Invoice Quickly offers a Free plan and has two pricing plans which are Pro Plan and Premium Plan.Pricing details of each plan are given below:
Plan
Clients
Price
Pro
15
$10/month or $99.99/year
Premium
Unlimited
$20/month or $200/year
Wave
Rating
4.4/5
Best For
Easy and Free Invoicing Software
Deployment
Cloud, SaaS, Web-Based, Mobile (Android, iPhone)
Wave – Invoice Generator
Wave is a 100% free invoice generator that aims to support small business owners. It is an award-winning financial software specially designed for entrepreneurs, it is one of the most useful invoicing and accounting tools for small businesses and also freelancers. As a cloud-based software, it helps to generate and send out invoices, generate reports about your finances, perform accounting, payroll checks, track receipts, scan receipts, etc. Wave is totally free and can be used for an unlimited number of users, guest collaborators, and income & expense tracking.
How to Create and Invoice in Wave Accounting
Features offered by Wave
Easy switch between manual billing and automatic billing based on your need.
Auto sync of all the invoices and payments made through the software.
Easy tracking of payments to automate the process and build a healthy customer experience.
Notification alert of every viewed, opened and paid invoice.
Web-based software, so that you can access it anywhere, anytime with an internet connection and browser.
Facility to automate the whole billing journey with the help of invoice recurring features.
Intuitive dashboard that gives a quick insight into the business finances.
Cloud, SaaS, Web-Based, Mobile (Android, iPhone, iPad)
Xero – accounting software
Xero is one of the leading names on the list of invoicing and accounting software designed for small business owners and accountants. Xero focuses on the customer experience and also it comes with a 30-day free trial version to check by the users. Their goal is to help small businesses thrive, offering a broad range of features designed with their success in mind. This tool provides 24/7 support and allows for unlimited users, helping you boost your business without wasting time. Xero allows you to quickly send bulk invoices to customers, saving you time. It’s interesting to note that you can be alerted when invoices are opened! Xero is easy to set up and comes with many features such as streamlined transactions, financial health monitoring, inventory management, and also a large number of useful integrations.
Features offered by Xero
Professional-looking invoices with a pay now button to accept payment on the go.
Payment reminders to the customers before and after the due date.
Easy quote creation and seamless conversation into invoices when it is approved.
Feature to send multiple invoices by combining them into pdf and sending it via email.
Store and manage all your bills payable in a single place and set them on a priority basis.
Easy Integration with gusto to manage employees’ payroll through a single platform.
Varieties of reports are available to view and share the financial health of the business.
Pros:
Easy-to-use interface
Mobile app available
Wide range of third-party integration
Multiple user collaboration
Hubdoc to capture data automatically
30-day free trial
Inbuilt payment option in online invoice
Cons:
Only online support is available via chat
Need to purchase payroll separately
Free plan is not available
Pricing Plans
Xero has three paid plans, Early, Growing, and Established. Pricing details of each plan are given below:
Plan
Price
Early
$13/month
Growing
$37/month
Established
$70/month
Brightbook
Rating
4.5/5
Best For
Creative Professionals and Companies
Deployment
Cloud, SaaS, Web-Based
Brightbook – Free Billing and Invoicing Tool
Brightbook is a cloud-based financial management and invoicing system that provides basic features. Brightbook allows managing the invoices and accounting for multiple companies and accounts, and most importantly it is Free. Brightbook allows the user to calculate profits and losses, generate tax reports, get insights into how much money the clients owe the user, and create and send professional-looking branded invoices for the clients. One can add multiple users and select who can see what, adding an extra addition to privacy and security. It allows the user to create invoices from the client’s quotes, once one receives a quote it can be converted into an invoice in just one click. The unique features of Brightbook make it one of the most valuable and popular tools for small businesses, startups, freelancers, contractors, etc.
Features offered by Brightbook
Quotes to invoice conversion once approved by the client.
Multiple currencies to bill your client in their currency and seamlessly change the currency whenever you want.
Send an email to your client consisting of a bill, right from your dashboard.
PayPal integration to receive payments of the invoice.
Visual representation of bills and expenses with the tag of paid and unpaid.
Graphical charts that show the statistics of business cash flow.
All the data is stored on the cloud with bank-level encryption.
Pros:
APIs Integration
Multiple user access
Quick Cash Flow insights
Budgeting and forecasting
Free to use
Cons:
Confusing user interface
Only desktop app is available
No third-party integration
InvoiceOcean
Rating
4.9/5
Best For
Small businesses, entrepreneurs, freelancers and enterprises.
Deployment
Cloud, SaaS, Web-Based, Mobile(iPhone, iPad)
InvoiceOcean – online invoicing software
InvoiceOcean is online invoicing software that focuses on speed as one can create professional-looking and accurate invoices in just 30 seconds, making it a big-time savior. Once the invoice is generated, one can send the link within an e-mail to the client, directly via the software and then the client can view it online or can download it as a PDF. The software automates the creation of invoices by providing auto-completion based on the data that the user has entered and also adds pre-defined VAT rates, as one picks up a suitable rate.
Features offered by InvoiceOcean
Billing in almost all major currencies and supports 29 different languages.
Automatically fills all the client information just by entering the client’s tax id.
Allow Multiple users to access the software with limited control.
Recurring invoices to the client on a specific date in a preset format.
The online payment button to each invoice empowers the customer to pay their bill seamlessly.
Wide range of financial reports with charts and graphs.
It supports all major world currencies and can also issue bilingual invoices.
Pros:
30-day free trial
User-friendly interface
Mobile app is also available
Integration with major payment and e-commerce sites
Knowledge base to help use the software efficiently
Cons:
Poor support
Limit on number of users
Pricing Plans
InvoiceOcean has one free plan which is limited up to 3 invoices per month and three paid plans Basic, Professional, and Enterprise. The Professional plan is the most popular plan which offers unlimited invoices and estimates.
Logaster is a European company that provides branding services to its clients. Their product list includes a Free invoice generator. Logaster’s Invoice Generator is an effective invoice generator. They provide very simple templates making it easy for people to create one. You can choose from multiple templates for your different needs. Logaster lets you easily customize the template and create unlimited Free invoices to send to your clients.
Features offered by Logaster Invoice Generator
List of invoice templates to customize according to the brand image.
Inbuilt feature to create logo on the go and upload it to your invoice.
InvoiceAtOnce is a free invoice generator that allows users to create professional invoices quickly and easily. With InvoiceAtOnce, users can create invoices in a variety of formats, including PDF, Excel, and Word. The platform also offers customizable templates and the ability to add logos and other branding elements to invoices.
One of the key features of InvoiceAtOnce is its simplicity. The platform has a user-friendly interface that makes it easy for users to create invoices with just a few clicks. Users can enter their business details, add line items and taxes, and choose from a range of payment options. InvoiceAtOnce also allows users to send invoices directly to their clients via email, making it easy to get paid quickly.
Features offered by Invoice At Once
Template customization by uploading the company’s logo and changing the color.
Easy to create an invoice just by filling the basic details.
Simple to download and email the invoice in a single click.
Tipalti provides a unified cloud platform that automates the majority of your global payables operations, allowing you to drastically reduce the amount of time spent managing supplier payments. It is another popular platform for billing and invoice alternatives that works for best-in-breed financial management practices to keep the business in the customers’ loop. Tipalti is known for tackling problems such as late payments, administrative overload, non-compliance, etc. The software allows for streamlining the way users make payments to customers, partners, vendors, and all other people affiliated across 190 countries across the world, making it a popular platform to use for invoicing and billing. Tipalti provides payment automation, a supplier management portal, simplified management, a KPMG-certified app, etc.
Features offered by Tipalti
It provides the flexibility to suppliers to upload the bill via email or your portal.
Optical character recognition technology automatically captures data from invoices to avoid manual work.
Ability to make payments of multiple invoices by making a group of invoices.
6 payment methods to send money in 120 currencies.
Consolidated reports of different financial statements in one place
Using billing and invoicing software can be a valuable investment for businesses of all sizes. It can help streamline billing and invoicing processes, improve accuracy, facilitate expense tracking, and enhance the professional appearance of the business.
There are many different billing and invoicing software options available, so it’s important to choose one that meets the needs of your business. Some things to consider when choosing billing and invoicing software include the price, the features offered, and the level of integration with other business tools (such as accounting software). By carefully evaluating the options available and selecting the right software for their needs, businesses can effectively manage their billing and invoicing and save time and resources in the process.
FAQs
What is billing and invoicing software?
Billing and invoicing software is a tool that helps businesses create and send invoices, as well as track payments and expenses. It can be used to automate many of the tasks associated with billing and invoicing, saving time and improving efficiency.
Why are billing and invoicing software important for businesses?
Billing and invoicing software can help businesses streamline their billing and invoicing processes, reducing the time and effort required to manage these tasks. It can also improve the accuracy of invoices and enhance the professional appearance of the business.
What should I consider when choosing billing and invoicing software?
When choosing billing and invoicing software, you should consider the price, the features offered, and the level of integration with other business tools (such as accounting software). You should also consider the specific needs of your business and choose software that meets those needs.
Are there any free billing and invoicing software options available?
Yes, there are some free billing and invoicing software options available. However, these may have limited features and may not be suitable for all businesses. It is important to carefully evaluate the options and choose the software that best meets the needs of your business.
Can billing and invoicing software be used for businesses of all sizes?
Yes, billing and invoicing software can be used by businesses of all sizes, from small startups to large enterprises. There are many different options available, so businesses can choose the software that best meets their needs.
What are some of the best Software for invoicing?
For small businesses, Wave Invoicing, Zoho Books, and Simplybill are the best options available, while Scoro, FreshBooks and Sage provide comprehensive solutions for larger enterprises.
Generating an invoice doesn’t seem like an exciting idea for branding, possessing a well-designed, professional one can stand out in the eyes of your clients and help businesses get compensated on time.
Clients want to be sure everything works with a reliable organization before sending any money. As a result, your invoices must be completely accurate, have a recognizable logo, and clearly outline a selection of excellent travel services.
Regardless of whether you operate for yourself or a company, billing is a crucial component of any organization. You must understand and be able to use invoices if you would like to be paid. So, let’s start with the basics.
An example- The typical invoice should be something like this.
Two entities purchaser and a seller—are involved in a typical business deal. The vendor wants to be paid for the products or services they have provided to the customer.
This is a business deal. So, this is the main idea. The seller is therefore owed money by the purchaser, and how much precisely? And for what exactly are they making the payment? Or how much time will they have to spend? The vendor gives the buyer an invoice containing all of this data to address all of their inquiries.
The purchaser is aware of their obligations, has a checklist of all the products and services they are spending for, and is aware of the conditions of the deal. They’re satisfied. As a result, the provider receives the payment, and the deal is done.
The terms “bill” and “invoice” are synonymous. They’ve to do with the paperwork that the vendor sends to the customer to demand compensation for the goods and services that were rendered.
The above graph shows the difference between the invoice processing cost by automating the invoice generation process.
Sellers desire payment. Therefore, it is crucial to them that bills are issued as quickly as possible to prevent having to wait for the money. Bills are also crucial to the government. On purchases of taxable supplies, the majority of countries impose some kind of sales tax. Goods and Service Tax (GST), state or local taxes, etc.
Some of these may be familiar to you. A sales tax split-out and identification are both included on an invoice, which is a document of the transaction. For deals with licensed enterprises, they are thus actually mandated by law.
They’re significant from an accounting standpoint since they are what started the account balances in the accounts of both the purchaser and the vendor. Additionally, they are utilized to monitor accounts payable and receivable.
How Does One Get Their Invoice Made?
A cloud-based accounting tool providing platform QuickBooks
There are numerous approaches to creating invoices. You can create an invoice easily using the built-in layout in Google Sheets, but use cloud-based accounting tools like QuickBooks online or FreshBooks if the company would like to be more structured and be able to monitor transactions and generate reports.
You must at least incorporate the following to make a decent invoice:
Documents Title
The document’s title is an invoice. Giving a title to your document is the most important thing as this would help you locate it as and when needed. It also gives the client a brief idea of what the data provided represents.
Company Details
The name of your company and your contact details. Contact details such as email, phone number, and much more so that your client can contact easily in case any problem arises.
Invoice Specifications
The date and distinct invoice number. Putting a date and invoice number on your invoice makes things easy for you as well as your client. It makes that particular invoice unique from other invoices.
Product Specifications
Information on the goods or services offered and the amount due on them. A description of the products or services being offered to the clients in the form of a table helps your company keep a track of the stock and proof that goods were supplied to the client. It would help avoid queries raised by customers. Folks hate to call up again and again for queries and this puts your brand in a bad position by displaying poor customer service.
Clients Details
The client’s name and contact details. Your client or company’s name, their address, and much more. If you have any concerns regarding the delivery of your product or the payment to be received from the client or want to get customer feedback having the contact details of the client makes your job much easier.
Discount or Coupons Specification
Quoting a fair price on the goods or services provided is a hectic task for companies. You don’t want your company to be in a situation wherein you charge way more or way less than the actual value of your product or service. This might create a bad impression on your part and future sales could get affected by this significant element. Mention any coupons or discounts available at that time. This would be one of the factors in retaining your customers.
Amount Clarification
The complete subtotal. The total amount to be paid is covered here. This should be in words as well. If you do any errors by writing your amount in numbers then you’ll have something to back you up and also people usually confirm both. Don’t forget to add currency because if you are working with international clients this could be a huge problem.
Bank Details
Add Bank details. Ask your client beforehand about the payment options as this would help you process the payment easily. You could mention your UPI ID for payments in India and if you’ve international clients then you can put your PayPal details there.
Duration Limit
A timeframe, if applicable. You need to add a deadline or a due date which states the date at which the payment should be processed.
You can send an online invoice by mail or straight from your bookkeeping or billing system. Due to the ability to send invoices to customers directly, this is a favored selling approach for many organizations. Online payments are frequently made for electronically sent bills. Email is a less typical method of payment.
Keep in mind how long it takes for your bill to reach when sent via postal mail. In general, this option is more time-consuming than the other one. To satisfy the requirements of the targeted audiences, many firms continue to mail bills.
Things to Give More Considerations Related to Invoices
There are many things that require special attention to minute details in the generation of the invoice. Invoices are not just a crucial part of each business but sometimes they do form an integral part of the legal procedures. some of the most common doubts related to Invoices are shared below.
When should you send out invoices?
According to the terms of the contractual relationship, invoices are typically sent out after the order fulfillment, but this is not always the case. In each case, though, the accounting treatment is varied.
Are sales receipts and invoices interchangeable terms?
No, in a nutshell. Nevertheless, there are some parallels, which make this perplexing. Both act as transactional proof. Both are created by the vendor and sent to the client. The essential distinction is that invoices are a call for money, hence it is given before the payment is done, but receipts are given after.
Are a supplier or purchase invoice and a sales invoice interchangeable?
In reality, they are interchangeable. Both are invoices. Depending on your viewpoint, they could have different names. You might refer to it as a sales invoice if you’re the seller. Also known as a vendor or purchaser invoice if you’re the purchaser.
Are Invoices Enforceable in Court?
They are not, generally speaking. An invoice alone has no legal significance. What might prevent you from sending bills to anybody you want and earning all the income if they were?
The terms must be agreed upon by both the contracting parties for them to be enforceable. It is crucial that both parties have documentation of the deal, preferably in the form of a signed document but at the very least an email. You wouldn’t want to be the one who finds themselves in a scenario where the prospective customer won’t pay. That isn’t very pleasant, after all.
Remembering to send invoices is, by far, the most crucial aspect of doing so. Although it may seem absurd, individuals frequently forget. Choose a convenient time each week to handle your billing. That could be the closing of the day or the weekend.
Allocate that period, and then carry on. If creating an invoice is quick and easy, you won’t be as inclined to set it off. Use a smartphone app to create invoices while on the go. I hope you found this article an interesting read.
FAQs
Is there an invoice template in the word?
Yes, there are multiple invoice templates made available in the word that one can take help from.
Can we hand write the invoice?
Invoices can be handwritten also, but it is not the best option to select from. Handwritten invoices carry a lot of risks with them.
What is an Invoice?
An invoice is basically a document that proves the exchange between a buyer and seller along with basic details such as time, date, items, etc.
What are the types of invoices?
There are many types of invoices available in the business, some of them are standard invoices, credit invoices, commercial invoices, mixed invoices, timesheet invoices, etc.
Anamika Mahapatra
