Tag: Employee Health

  • How New Age Indian Startups can Adopt Credible Mental Health Support for Employees? – Mr Ankit Malhotra, Founder, heyy,

    This article has been contributed by Mr. Ankit Malhotra, Founder, heyy,

    The Indian mental health narrative has started to change from the “Hush-Hush” policy to a “Let’s Talk” approach, especially post-pandemic. While the need for mental health support had always been there, it took a pandemic to pedal push the accelerator towards realising this need to take care at a nation-wide level.

    The deep seated “stigma” that plagues mental health in the Indian scenario is difficult to get uprooted by a single pandemic, thus, the impact this stigma still has on “adopting” mental health care support in the country cannot be overlooked.

    Even though mental health needs are universal, there are no second thoughts about the fact that the pandemic has impacted the “working population” the most from the rest of the sections. 42% of employees remain stressed on a day-to-day basis and 1 out of 5 employees face a mental health issue at some point in their career trajectory. These figures have multiplied now due to changing lifestyles and evolving working scenarios. Juggling between offline-remote-hybrid work circumstances, have made life quite a struggle for both the employers and employees.


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    Startups in India are growing at a breakneck speed. By some estimates, we have 70,000+ startups in India employing more than a million employees. The average age of employees at startups is around 30 years. Means it employs some of the most ‘mental-health’ aware demographics in the country. For a startup to be successful long term, it is essential to understand the needs of this demographic at workplace and provide for it.

    The push-pull of employee-employer needs

    Staying engaged with employees

    Frankly, its getting tough to understand how employee behavior is evolving over the last 2-3 years. Covid, global recession, war – are creating scenarios that are difficult to predict and put a HR-template on.

    Inquire about employee’s wellbeing

    In such a scenario, startups, due to their leaner and flatter structures, can stay more grounded and have their ears to the employee needs. Stay engaged with employees and inquire about their wellbeing more periodically. There would be numerous insights that will come out.

    Moonlighting, flexible work arrangements, hybrid work are some of the new age working structures that are gaining traction with employees. Stay informed and staying flexible will go a long way

    Wellbeing policies

    No question asked mental health leaves, period leaves for women, mandatory time off from work, are some key initiatives that are creating really positive outcomes. At heyy, we have extended some of these since our inception, with very positive feedback from employees.

    Leaders stay vulnerable and open to feedback

    Culture where vulnerability is accepted, mistakes are welcome, grow faster as companies and innovate faster too. Flipkart is an example.

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    But what about mental health support that needs intervention?

    It would be wrong to assume that the above interventions are enough when it comes to mental health care of employees. 1/3rd of the day is spent in office, and it becomes employer responsibility to take care of their folks.

    Get professional help

    Mental health and wellbeing support comes in various shapes and forms. Best care is the one that is preventive and can solve for issues before they become severe. heyy, is such service in the preventive care space.

    Ask the right questions, and no white-washing please

    In a lot of cases, startups have extended mental health services through partnerships with insurance players. Ask if these are being adopted enough. Industry EAP / Digital care adoption rates are less than 1% for employees. This is not enough when more than 42% of employees are under stress. heyy, is pioneering industry leading adoptions with human-first care and more than 15% adoption by employees.

    End of the day, employees have to demand better services too. Staying tight-lipped will not help. In our experience, most of the HRs / companies are not exploring better solutions because employees are not demanding them enough. Startups give that freedom of expression that large enterprises can’t, employees should use that effectively.

    Several pain points of “stigma”, “awareness issues”, “scalability” being discussed and to an extent addressed using AI-Bot led platforms, EAP solutions or Self-Care Apps. Majorly the reason for not having “enough” credible mental health care platforms specifically in the workplace scenario is the absence of this “human connect”.

    Humans have always been the social animals that they have and in no way can an AI or standalone self-care replace the human touch to address as sensitive a concern as mental health. Also, the new age Indian startups, while thinking on the lines of making solutions available, need to broaden their horizon and think more preventative rather than interventive when addressing the need for mental health. That will be the game-changer. Having a “human-first, preventive model” that proves effectiveness of care is how the adoption of mental health support bolstering with light speed! While the “need to take care” should come from within, especially with mental health, a more proactive-high touch approach is what is required to make taking “mental health support” easy for an individual. Keeping it human-first, simple, affordable, proactive, preventative, and easily accessible in our approach. It may take many more startups like heyy, to combat this national overload of mental health need and extend care at a community level.

    Conclusion

    Mental health support for employees has always been needed. Employees need to speak up and demand better services. In our experience, most of the HRs / companies are not exploring better solutions because employees are not demanding them enough. Startups give that freedom of expression that large enterprises can’t, employees should use that effectively.

  • Top 10 Best FMLA Tracking Software in 2023

    Imagine yourself sitting in front of the laptop in your cabin with hundreds of leave applications, managing and analyzing each one by one. sounds horrible right? But it becomes more terrible when at the same time you need to take care of different compliances, like FMLA compliance. Ignoring compliance can put you and your company in big trouble. According to the report published by the US labor department, 966 FMLA complaints were registered in the year 2020 and 48% of these complaints resulted in heavy penalties and fines for the companies for non-compliance.

    But today you don’t need to worry about anything because we have numerous software that makes this cumbersome task a game of jokes. You can manage the time off of your employees by taking all the compliances into perspective.

    So, to boost your productivity and make your task much easier, we have brought the list of the best leave-tracking software that has amazing FMLA tracking features.

    What is FMLA?
    What is FMLA tracking software?
    Top FMLA Tracking Software

    1. FMLA manager
    2. LeaveSource
    3. Zoho People
    4. GoCo
    5. GreytHR
    6. TimeOut by CWS Software
    7. Timetastic
    8. Replicon
    9. Leaveboard
    10. AbsenceSoft

    What is FMLA?

    ‌FMLA stands for the Family and Medical Leave Act, it is a federal act passed in the year 1993 that allows employees to take unpaid leave from work for specific reasons as mentioned in the law. This law provides eligible US workers with unpaid leave to take care of their medical conditions as well as for family medical issues. This law empowers employees to take leave for up to 12 weeks if they are eligible. Eligibility for FMLA leave is based on whether the worker’s family member has a serious health condition or a serious medical condition that makes them unable to work. Also, in order to apply for FMLA leave, employees must work for more than 12 months in the company.

    FMLA also provides that if an employer wants to fire an employee because of their absence under FMLA, they must wait to terminate the employee until at least 12 months have passed since the scheduled return date of the medically unfit employee. The 12-week period of unpaid leave can be 12 consecutive weeks or spread out throughout the year. Also, the employee cannot be dismissed for requesting FMLA leave but can be terminated during the leave if the reason for termination is not related to FMLA.

    What is FMLA tracking software?

    FMLA tracking software is a kind of leave-tracking system that has the capability to handle FMLA leaves and their compliances along with other features. Everything in a business should be organized and transparent, even leave management also. This FMLA leave tracking software plays a vital role to prevent managers from making any mistakes while calculating and managing the leaves of every employee.

    FMLA tracking is a feature of leave tracking software that helps to track and manage FMLA leaves. Some software like FMLA manager is wholly dedicated to FMLA and other states, federal, and company leave compliance tracking but there is some software that provides other features also, along with FMLA tracking.

    Top FMLA Tracking Software

    ‌‌The following are the Top FMLA Tracking Software

    FMLA manager

    Rating 4/5
    Best For All types of enterprise

    FMLA manager is the software product introduced by J.J Keller and associates to simplify the most confusing and troublesome task of HR professionals. Started in 1953, J.J Keller and his 1,500 associates have served more than 6 lakh customers worldwide including more than 90% from fortune 1000. Since it has more than 50 years of experience in compliance and regulatory management, we can trust the product.

    Because the name of the software is FMLA manager, it doesn’t mean it only helps in the compliance and management of FMLA. It also helps in all other states, federal, and company leave compliance management.
    Once you start using FMLA manager for your employee’s absence tracking, you can also utilize free and unlimited access to J.J Keller’s subject matter experts to ask hundreds of questions per week.

    Pros:

    • Prevent heavy penalties for non-compliance
    • Expertise in this field
    • Access to ask questions with experts
    • Comprehensive reporting of leave

    Cons:

    • Price is not disclosed
    • Not modern user interface

    Pricing

    • Free trial (Price is not disclosed)

    LeaveSource

    Rating 4.8/5
    Best For All types of FMLA Management

    LeaveSource is a leave management software by Qcera that has been engaged in providing leave and compliance-related services since the year 2000. LeaveSource Enterprise and LeaveSourve Entrust are the two products offered by Qcera to fulfil the demand of different size companies.

    Both products are loaded with amazing features to tackle leave and compliance, but LeaveSource Enterprise is best suited for bigger enterprises having a workforce of more than 1000 employees. Still, you can compare the features and choose the best one. There is a long list of federal, state, and municipal leave that you can manage using LeaveSource, so forget the headache of administering any kind of leave.

    Pros:

    • SOC2 Type II + HiTrust Certified Audit Approved FMLA SaaS Provider
    • Training to use the software effectively within 24 hours of inquiry
    • Update its software with any update in the Act
    • An extensive list of leaves to manage

    Cons:

    • Price is not disclosed

    Pricing:

    Request a demo (price is not disclosed)

    Zoho People

    Rating 4.4/5
    Best For Human Resource Management

    Zoho is a well-known name in the field of software solutions, the list of software is extensive, and one of them is Zoho People. Trusted by more than 4000 businesses worldwide including Zomato, Mcdonald, IIFL, and Spice jet, this software is best suited for managing time off, performance, and many more things.

    FMLA leave management is one of the features of Zoho people that comes under leave tracking and management. It is not limited to providing leave-tracking features but has included other features like attendance management, performance, onboarding, and timesheet. Since Zoho is an industry-leading software solution provider and working in this field for the last 20 years, we can confidently rely on the software for leave management including FMLA tracking.

    Pros:

    • Compliance with global security and privacy law like GDPR
    • 2-factor authentication for an additional layer of security
    • Protect any imported or exported database with a password
    • Access control to provide access to the software based on the role

    Cons:

    • Limited functionality for FMLA management
    • The Mobile version is glitchy

    Pricing:

    • Essential HR: Rs48/user/month
    • Professional: Rs96/user/month
    • Premium: Rs144/user/month
    • Enterprise: Rs192/user/month
    • People Plus: Rs350/user/month

    GoCo

    Rating 4.7/5
    Best For Small and Medium enterprise

    GoCo is software equipped with amazing leave-tracking features including FMLA to make the manual, complex, and painful task of HR easier. It is featured as a number 1 platform in Forbes, Huffington Post, and Entrepreneur Magazine and rated #1 on the G2 crowd in customer satisfaction. With its amazing UI/UX you never feel bored while performing any task on this software.

    Everything is aligned in a perfect manner so that you never have to wander here and there. FMLA management has never been so easy and efficient, using this software you are empowered with some amazing features to track your FMLA compliance. Since its inception in 2015, it has created a soft corner in the heart of HR managers because of the core values they follow, that is Transparency, Integrity, collaboration, Evolve, Give First, and Grit.

    Pros:

    • Automatic overtime calculation
    • Automatic holiday pay
    • Track PTO and sync with the timesheet
    • Advanced user-friendly interface

    Cons:

    • No free-trail available

    Pricing

    • The plan starts at $5/employee/month and you need to get custom quotes from the company.

    GreytHR

    Rating 4.4/5
    Best For Human Resource Management

    GreytHR is providing its software services in the HR domain for the last 25 years and has served more than 15000 brands and 1.5 million users. The leave management system of GreytHR empowers your HR manager to track all the leave applications, and check eligibility, and all compliance.

    Loaded with all the features of major state compliances including FMLA, this software helps in accounting for the leave and determining eligibility. Make the process of providing leave transparent to the employee by leveraging the feature of the employee’s self-service. It not only reduces the workload but also boosts productivity through automation. Companies like WeWork, Rapido, Instamojo, and impact guru are already using this tool to make the process of leave tracking seamless.

    Pros:

    • One-click leave year-end processing
    • 50+ configurable parameters
    • Unlimited leave type and leave the transaction
    • Role-based access control
    • Statutory compliance

    Cons:

    • Payment of subscription on a monthly basis
    • No additional modules

    Pricing

    • Starter: 0
    • Welter: Rs1495/month
    • Super: Rs2495/month
    • Cruiser: Rs4995/month

    TimeOut by CWS Software

    Rating 4.6/5
    Best For Small Business

    TimeOut is an absence management software introduced by CWS Software that ensures accurate leave tracking and managing day-to-day compliance including FMLA compliance. The most fascinating feature of this software is that you can easily configure the state policy of any country so that you never miss any important compliance.

    The employee self-service feature empowers the employee to view the current balances of their leave and can easily request the leave. Email notification reminds your manager of your leave application and the manager will do the rest of the work.

    Pros:

    • Integration with Google calendar, outlook, and Apple iCal
    • Country-specific policy to ensure compliance
    • IOS and Android mobile app
    • The demo is available for trial
    • Global availability

    Cons:

    • Bad UI/UX
    • Only one add-on

    Pricing:

    $3/user/month

    Timetastic

    Rating 4.6/5
    Best For Staff Leave Planner

    Timestatic is founded by two young minds Gary and Matt who started their journey to build this interactive and affordable software in 2014. Frustrated from managing the leaves on a complex spreadsheet, they made Timetastic which revolutionize leave management.

    You are going to fall in love with this software because of its innovative design and features. Give all your employee a personal calendar provided by Timestactic that gives a clear picture of their leaves. Now your employee can easily plan for future leave and get insight into past ones.
    The powerful wall calendar gives you a clear insight into who is on leave and when so that you can manage your work accordingly.

    Pros:

    • Modern and easy-to-use UI
    • Affordable price
    • The mobile app is also available
    • Calendar management
    • Approval process control

    Cons:

    • Limited features
    • Can’t edit the request once submitted

    Pricing:

    €1/user/month

    Replicon

    Rating 4.3/5
    Best For All types of business for yearly tracking

    Replicon is a cloud-based software solution provider that provides software solutions to simplify the cumbersome task of HR. The project time-tracking product suite of Replicon contains a feature called Time-Off, that helps to manage employee leaves while maintaining state and federal compliance.

    Configure the approval process policies for any requested leave application based on the need of your business. This tool is pre-loaded with advanced leave management features and also provides seamless integration with numerous other software like Salesforce, Zendesk, Oracle, Sage, BambooHR, and much more.

    Pros:

    • Advanced analytics and flexible reporting
    • Built-in configurable time intelligent platform
    • Team Calendar
    • Employee self-service portal
    • Alerts and notification

    Cons:

    • Difficult to figure out administrative features
    • Not free plan

    Pricing:

    $12/month

    Leaveboard

    Rating 4.4/5
    Best For Small and Medium scale enterprises

    Leaveboard is a leave management software that focuses on Small and medium businesses with an employee strength of 5 to 250. This cloud-based software helps to manage the most valuable resource of your company, which is your employees.

    Leverage the benefits of this software and ensure that employees do not take leave at the same time. Also, avoid huge penalties and fines for non-compliance with federal and state laws related to the leave of an employee.
    Enjoy all the common features of leave management software in addition to some advanced features like a chatbot and calendar feeds.

    Pros:

    • Availability of mobile app
    • Centralized leave report
    • Employee self-service portal
    • Google/Outlook calendar integration
    • Smart HR process automation

    Cons:

    • Old and unattractive user interface
    • Mobile app lags sometimes

    Pricing:

    • Free: 0
    • Pro: $1.35/employee/month
    • Enterprise: Request a demo

    AbsenceSoft

    Rating 4.5/5
    Best For FMLA, Disability and ADA type of absence

    AbsenceSoft is an all-in-one leave and accommodation software that significantly reduces the cost of administration. It takes care of all your paperwork related to FMLA compliance and other state policies of leave.

    Since the law can change from time to time, it updates its software with changing policies of state and federal so that you never fall prey to non-compliance. You can also configure the software with your internal policies to ensure timely compliance. Authorize your employees to ask for leave using this software and monitor the status in real-time.
    It helps to check the eligibility for the leave, taking state, federal, and company-specific policies into perspective.

    Pros:

    • Leave eligibility calculator
    • Activity tracking
    • Built-in compliance expertise
    • Employee self-service portal
    • Instant access to FMLA and ADA files

    Cons:

    • Price is not disclosed
    • The mobile app is not available

    Pricing:

    Contact the sales team for a pricing quote

    Conclusion

    Employees are the most important asset in your company that you need to take care of. Since you use your employee time to maintain the consistent growth of your business, it becomes important for accurate accounting of leaves.‌‌

    It becomes more essential because at the same time you need to take care of state and federal compliance like FMLA. To prevent your organization from huge penalties and fines for non-compliance with FMLA, you must choose the appropriate software from the above list.

    FAQs

    What is the best way to Track FMLA?

    It can be tracked by recording the employee’s work schedule and subtracting from it the number of hours they took for FMLA leave. If the employee was scheduled to work 7 hours and only worked 3 hours, then 4 hours of FMLA leave can be counted.

    What are the Best FMLA Tracking Software?

    ‌‌‌‌‌‌‌‌‌‌‌‌‌‌‌‌The following are the best  FMLA tracking software

    • FMLA Manager
    • LeaveSource
    • Zoho People
    • Goco
    • GreytHr
    • TimeOut by CWS Software
    • Timetsatic
    • Replicon
    • Leaveboard
    • AbsenceSoft

    How to choose a leave management system?

    Before choosing the best leave management system, do consider the following

    • Powerful Automation
    • Cloud-Based Application
    • ConfiguraleFields
    • All-in-one Dashboard
    • Seamless Integration
    • Easy to generate reports

    What are the steps to Calculate the FMLA Rolling Year Method?

    There are four steps to calculating FMLA rolling

    • Determine FMLA Time Needed
    • Determine FMLA Time Previously Taken
    • Determine FMLA Time Left in a 12-Month Period
    • Determine the Total FMLA Time Available for This Request
  • Ethika: Adding Happiness Index to Your Business With Employee Insurance & Wellness Programs

    Company Profile is an initiative by StartupTalky to publish verified information on different startups and organizations. The content in this post has been approved by Ethika.

    No matter how great an organisation may be, it is highly impossible to carve a growth path without a healthy ecosystem of happy employees. Employee compensation that used to be the benchmark for measurement of employee well being has truly been relegated to the back seat.

    Employer concern for the overall well being of the employee trumps most other considerations today. A carefully curated employee benefit insurance program, not only ensures employees and their families are taken care of, but this sense of security fosters a culture of belonging which propels the Company towards its intended objective.

    Ethika is a new-age insurance broking startup that focusses on curating such Employee Benefit programs intended toward keeping employees of their clients happy. Such programs provide innovative solutions to not just make Insurance (mediclaim) easily manageable but also provide several value-added services, that ensure holistic well being of an employee and make them feel valued by their company.

    Read to know more about Ethika insurance broking, its founders, their USP, business model, marketing strategy, and the story of its starting up.

    Ethika – Company Highlights

    Startup Name Ethika
    Headquarters Hyderabad
    Industry Insurance/ Happiness Coaching
    Founder Susheel Agrawal, Sarath Reddy, and Sandeep Mukka
    Founded 2016
    Website ethika.co.in

    Ethika – About
    Ethika – Industry
    Ethika – Founders and Team
    Ethika – The Idea and Startup Story
    Ethika – Vision
    Ethika – Core Belief
    Ethika – Name, Tagline, and Logo
    Ethika – Hiring Funda
    Ethika – Products and Services
    Ethika – USP and Innovation
    Ethika – Business Model and Revenue Model
    Ethika – Customer Acquisition
    Ethika – Challenges Faced
    Ethika – Marketing Strategy
    Ethika – Funding
    Ethika – Competitors
    Ethika – Tools Used in the Company
    Ethika – Future Plans

    Ethika – About

    While providing Insurance Broking Solutions for Employee Benefit Insurance to Small and Mid Size Corporates is their core business model, they also add value to their clients by offering innovative solutions for creating happier workplaces.

    Employee Benefit Insurance, their core offering, includes Group Health Insurance, Group Personal Accident Insurance, Group Term Life Insurance, Group Top up Health Insurance, and OutPatient Health Expenses Insurance.

    At Ethika, they believe, an Insurance Brokers’ role should not be limited to helping clients receive financial assistance when their employees fall sick, but to prevent employee sickness in the first place. One of the pivotal parameters in preventing employees from falling sick, is to make employees happy. Moreover, they do not advocate this belief in some spiritual sense; science backs the fact that happier workplaces are more productive ones. Creating happier workplaces therefore not only results in lesser employee sickness (translated into lost man-hours) but also increased employee productivity.

    They are infact so driven by their vision of creating a culture of happiness at work that they do not charge for it. Yes you read that right; they offer their service of creating happier workplaces as a free add-on to their Employee Benefit services.

    Their journey as an Insurance Broker started in 2016. Today, about six years into business, while insurance remains the core of their business model, they have also diversified into servicing the Employee Value Proposition via the happiness route i.e. increasing employee engagement levels at the workplace by making the workplace happier.

    Ethika – Industry

    India is home to around 10 Lakh Small & Medium Enterprises (SMEs) – these enterprises form the coal to the engine that keeps India running, month on month, day after day. Unfortunately, when it comes to health insurance, these organizations are also the most neglected ones in the country.

    Imagine the kind of impact they could create for this huge segment if they could use Group Health Insurance as one of the tools to create a happier workplace for them. Not only would the employees come to work without a thread of worry about how they would manage their expenses in case a calamity struck, but they would also be better equipped to concentrate at work, which in turn would act as feedback and they would go home happier.

    Wouldn’t that be a wow experience, for the entire country? Their goal in the next two years is to reach 1 Lakh SMEs and spread this happiness.

    Covid-19, has altered the human landscape completely. Before Covid, the basic necessities of life were Roti, Kapada, and Makan; after Covid, their necessities have one added element – Health Insurance. In the next five years, they believe every Indian will be covered under Health Insurance in some form.

    They are looking at 2 lacs crores of Health Insurance premium within next five years.

    They also feel the industry has reached the inflection point where it is finally ready to tango with technology.

    Insurance would stop being a push product in the next five years. By 2027, they would have reached a point where people will be able to understand and appreciate risk; they would no longer need an incentive to insure themselves.

    Ethika – Founders and Team

    Susheel Agrawal - Founder of Ethika
    Susheel Agrawal – Founder of Ethika

    Susheel Agrawal was not happy with his professional life, and after some deliberations decided to quit. Sarath and Sandeep, his colleagues then, decided to follow his footsteps and put in their papers as well. They trusted him even when he did not have a roadmap, but they did, and the rest has been history.

    It is the element of trust that has gotten embedded in their DNA today. They work with clients who they trust – ofcourse the feelings are mutual in this case. They hire people they can trust, so on and so forth.

    Sarath Reddy, who handles client relations, is a post graduate in business administration and has extensively worked in client servicing before Ethika.

    Sandeep Mukka, who looks after operations, is a postgraduate in computer applications and has been associated with the insurance industry for about 13 years.

    Sarath takes care of client relationships, Sandeep takes care of operations, leaving Susheel with handling people responsibilities.

    Ethika – The Idea and Startup Story

    At 33, Susheel Agrawal, the founder of Ethika was an average employee working in the highly competitive corporate world. While most of his material needs seemed to be satisfied, Susheel Agrawal wasn’t happy. Something seemed amiss; he kept feeling a void for far too long than was bearable.

    After some introspection, he realized that the soulless corporate world was taking away his peace of mind. That was when he quit his corporate job.

    Susheel was fortunate to have been exposed to the insurance industry in India. He started with what he knew best – selling Group Health Insurance to organizations.

    He knew from experience that one of the main pain points in the health insurance ecosystem was the insured’s experience during claims and that became his first point of focus.

    Sarath Reddy and Sandeep Mukka, his co-founders, shared the same vision from Beginning.

    They started bridging the gap between employee, hospital, TPA, Insurer, and doctor by fine tuning the claim process. This in turn enhanced the experience of employees during the claims process and positive reviews started pouring in. The kicker used to come out of cases where they could indirectly intervene, and help employees when they needed it the most. One critical observation was that most of the health insurance claims could have been avoided, if they had intervened at the right time. This insight led them into innovating low-cost solutions which could be offered along with group health insurance to their clients to prevent work disruptions due to employee illness. A lot of tweaking and tinkering later, they built their inhouse software and an employee wellness team. This turned out to be their tipping point. The word of mouth referrals spread and business started pouring in. The foundation for self-belief however came out of client testimonials and referrals.

    At one such new referral meet, a client said, “I’m surprised that you can run a company without having a website or visiting card.” Yes, they were so focussed in creating a positive impact for their clients that they didn’t have their own website in the first two years.

    As a matter of fact, to this date, the ratio for the number of employees focused on generating business to the number of employees focused on support is the lowest and in inverse proportion to the standards in the Insurance Broking industry.

    Now that they have stabilized their group health insurance offering, they have added a new element “Employee Happiness” to their portfolio, which is helping their clients create a happier workplace.


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    Ethika – Vision

    Their core vision however remains enabling facilitation of the push product (insurance) to a point where the first thought that comes to your mind, when you think of insurance, is a happy one.

    Their areas of expertise include

    1. Broking services across the Employee Benefits vertical which includes Group Health Insurance, Group Super Top up Health Insurance, Personal Health Insurance and other Lines of Businesses.
    2. Employee Happiness Program.
    3. Employee Assistance Program.
    4. Employee Engagement Program.
    5. Employee Wellness Program.
    6. Group Insurance Software &
    7. Red Carpet Claims Assist.

    Numbers don’t drive them, happiness does; it remains one of their core beliefs. They go the extra mile in incorporating this belief in the way they do business. They keep evaluating themselves on how happy they are as a company; they advise their clients to follow the same methodology.

    Earlier, when they had just started, there used to be genuine apprehensions in clients, especially with regards to objective measurement of translation of their Happiness Index into business. Their objective answer to that question has been – increase in toplines, client referrals, and appreciation.

    Most of their clients have now warmed up to the idea and the results have followed.

    Meanwhile, their understanding of human psyche has thrust them on the path to finding new ways to increase employee engagement that can benefit their clients to a greater degree.

    When it comes to their vision, in the short term, they would want to establish themselves as someone whose name is the first thing that flashes in a Customers mind when they think of the words ethics, insurance, and broking in one breath. They wouldn’t mind being called the TATA’s of the insurance space.

    Their long-term vision is to facilitate the achievement of insurance literacy in our country. All of their energies over the next decade would be focused towards trying to expand insurance penetration in the country.

    Ethika – Core Belief

    The core belief of Ethika stems from a root-cause analysis they did for one of their clients in the early days.

    Employees form the foundation of every business; they spend about a third of their day at the workplace; a happier workplace translates into

    1. the employee wanting to turn up for work, every single day
    2. increased engagement levels at work &
    3. increased productivity.

    Keeping the workplace happy, therefore is the chief responsibility of the employer. They help them shoulder this responsibility.

    On the technical front, they also want to help un-jargonize insurance.

    It is a sad reality that despite being one of the oldest professions in the world, they are still married to wordings that should have been buried a long long time ago.

    They also feel these wordings are one of the main reasons why people remain skeptical about insurance – it is difficult to convince someone of buying something they cannot understand.

    Ethika Logo
    Ethika Logo

    An insurance policy can be likened to a currency note in the sense that an insurance policy is a promise that the insurer makes to the insured to fulfill a certain obligation. But that is where the similarity ends.

    During their earlier days, they had a couple of stark realizations – a lot of things on paper rarely translated in practice. Utmost good faith, one of the foundational principles of insurance was at times being shorted by the Insurer and at other times by the Insured. The fine print of the contract i.e. the wordings on paper were being robotically followed especially at the time of claim settlement i.e. the spirit of the contract was being overlooked in many a cases.

    They felt their job was that of an intermediary who could interpret the fine print in the policy and thereby help the client select the right insurer – someone who was equally good at honoring the spirit of the contract as they were at underwriting it. Ethics was always the foundation stone that their business was built on; since they could not use ethics as their brand name, Ethika was the next logical iteration.

    They have been sticklers for ethics in business. You could say their larger purpose is to debunk the myth that business and ethics cannot go together.

    All our lives, we have been programmed that if we need to succeed in business, we need to learn to wear our ethics on the sleeves; they would beg to differ.

    Their tagline says ‘Insuring the risk of insuring’. It signifies their attempt at trying to reduce the risk for the Insured.

    Ethika – Hiring Funda

    Starting with humble beginnings of 3, they have today grown to about 50 people. That said, they are a lean setup – companies handling the same amount of business employ anywhere around 100 people.

    They are a bunch of 50 passionate people. They are a young company who understands how pivotal culture is to an organization’s success. To that end, they have a fairly open and considerate work culture. While it might sound simplistic, they try to foster a culture where all of their employees look forward to coming to office on Mondays; this despite them having a work from home right since inception i.e. 2016.

    Learning and relearning are also deeply ingrained in their culture. They get a kick out of teaching new things to colleagues and customers, these new things could be skills they pick up from platforms like Udemy or something new they learnt while transacting business.

    They hire for attitude and train for skills. While they do need technical expertise to facilitate underwriting of the product, their topline growth has benefitted from a diverse team of passionate people.


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    Ethika – Products and Services

    Insurance is basically spreading the risk thin. You try to insure as many people as possible and hope that calamity strikes the minimum number of these people; you charge a premium to insure their risk. When calamity does strike, you pay for the genuine claims out of the premiums collected.

    Group Health Insurance, one of the prime offerings, is therefore not insurance in the true sense.

    The renewal premium for Group Health Insurance is dependent on last year’s claims i.e. if the claims for a company amounted to Rs. 10,00,000 in 2020, the renewal premium would normally be about Rs. 10,00,000 + administrative expense for the Insurer (in extremely price sensitive markets like Insurance, administrative expense can go as low as 0). Therefore the renewal premium for the year 2021 would normally be Rs. 10,00,000; if the claims in 2021 amount to Rs. 11,00,000, the renewal premium for 2022 would be Rs. 11,00,000, so on and so forth. This essentially means that the company is just about getting the benefit of reimbursement since the claim costs for a year are being borne by the insurer in that year and are being recuperated from the company in the subsequent year. Essentially leaving very little margin for the Insurer to operate on. The Insurer does try to bring down the claims quantum by negotiating better tariffs with hospitals, but a lot of the hospitals do not abide by the tariffs. Moreover, new Medical Treatments coupled with the occurrence of new diseases keep pushing medical claims inflation exponentially every year.

    Moreover, all of Ethika’s other offerings enhance workplace wellness and are offered within the insurance premium that is paid for Group Health Insurance.

    They are therefore not only helping clients with risk placement, but are also helping them avoid workplace sickness, increase employees productivity and happiness – they are therefore treating the disease and not the symptoms alone.

    They had started their journey, trying to solve the problems in the health insurance claim settlement vertical. They then graduated to addressing problems with buying group health insurance and then to employee wellness; they are now trying to create a framework to address employee happiness. They want to ensure that all of their clients’ employees look forward to Mondays and not Fridays. They want to make Monday blues a thing of the past.

    Their weekly workshop ‘From HR to CEO’, is a step toward that. The title for the workshop came about from the fact that when employees start working like the CEO, the CEOs job becomes that of an HR Manager.

    Susheel Agrawal would like to take this opportunity to urge you to keep an eye out for their new products Learning Management System targeted towards learning – how they can learn better and Sustainable Living targeted toward Happiness – how to live happier by walking the path of sustainability.

    They think insurance gives you peace of mind.

    Imagine a meticulous and diligent factory owner; his factory is struck by an earthquake and it will take about 3 months to get the factory back in shape and another 2 to get the first product shipped after the earthquake.

    Imagine the kind of mental toll such a peril could take on the owner; some of the considerations he has to keep in mind would include – How to convince the Customers of the delay, How to retain his workers during this period, How to pay them, What about the recurring operating expenses (like land lease, machine rent costs) that would need to be borne despite the factory being non-operational. While insurance will not guarantee how long it could take for the Insured to get back on his feet, or the mental trauma the owner might have to go through, it will certainly take care of the financial burden that would have otherwise compounded his problems.


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    Ethika – USP and Innovation

    When most of the Brokers concentrated on premium reduction – which is a win-lose proposition and not sustainable in the long run, they went beyond and included the following services in their arsenal, absolutely free of cost.

    1. Employee Assistance – where they offered psychological, nutritional, and doctor counseling as and when employees needed it. They hit a roadblock when their enrollment numbers plateaued. They did some introspection and realized there was still a certain taboo associated with seeking help and therefore focused on Employee Engagement.
    2. Employee Engagement – where they had experts talking to employees about day to day life issues and delivering meditation sessions.
    3. They then graduated to Employee Wellness, where they tried to address the entire lifestyle of the employee and not only her work.
    4. Group Insurance Software – the software that they built in-house is a rage with their clients today. It helps them keep a tab on their health insurance requirements and frees up one of their most important resources – time.
    5. Red Carpet claims assist was life coming a full circle for them. The vertical they had started their journey with, still had a lot of room for improvement and they thought it was about time someone addressed this elephant in the room. Red Carpet claims assist helps employees with their claims processing while keeping them as the focal point of attention.
    6. Employee Happiness is their attempt to make workplaces happier. All of the Ethika team look forward to Mondays with as much excitement as they look forward to Fridays. They want to help clients incorporate the same energy at their workplaces.

    They have kept innovating at every step along the way.

    Their USP remains their ability to garner relationships. They are proud of the fact that 95% of their clients have been with them for the last five year. They love the Japanese way of doing business. They are extremely diligent before getting into relationships, but once they get into one, they don’t fight over truffles.

    They are one of the frontrunners, when it comes to leveraging technology to increase awareness. Their presence across social media has ensured their reach to the appropriate segment. That said, they do understand that if insurance is to percolate to the needy, the offline channel is as important as the online one. Toward that vein, they have their eyes and ears on the ground, all the time. They recently concluded an event where Ethika insured the journalist fraternity in Hyderabad.

    When they got into insurance, their focal point was Group Health Insurance. They felt the vertical had a lot of room for improvement and they could add value. But every business is the business of trust, more so in the case of insurance. As they started providing solutions for group health insurance, their clients started asking them for more products. And that is how they increased depth in other lines of businesses like Motor, Liability, Fire.

    While they haven’t pivoted from their initial product, they have definitely evolved to a place where delivering happiness forms a significant part of what they do.

    They are in Insurance for the long haul; that said, they have realized the problem they are trying to address is a spoke of a bigger wheel – Happiness. Insurance does try to ensure your risks do not rob you of the joy of the present moment.

    But they look at it more from a perspective of backward integration than a pivot – something like what Reliance did in the petrochemical space and is trying to do in the agriculture retail space.

    Ethika – Business Model and Revenue Model

    Insurance is a highly regulated industry and the brokerage (commissions) which are paid by the Insurers’ are capped by the regulator IRDA. In the absence of differentiators in profits or pricing range, service quality becomes the prime driver of sales.

    A Broker’s technical expertise helps them underwrite a risk to perfection. The Broker however also needs trained manpower who can handle managerial and supervisory responsibilities.

    They help clients identify the right insurer who can offer them the right benefits at the right price.

    Ethika goes a step further by helping clients mitigate future risks by adoption of good practices and thus reduce their risk quotient at the time of renewal.

    Ethika – Customer Acquisition

    Their starting experiences were extremely humbling. They did not want to invest on office setups and were therefore working out of home, they did not have visiting cards when visiting clients, neither did they have a website. But, this humility worked for them with most of their clients.

    Their zeal to help clients with health insurance policies probably came across.

    While it was difficult getting the first 10 clients, word of mouth has been their best marketing tool subsequently.

    In the initial days, when they were new and people didn’t know them, they were pretty straight forward about it – they used cold calling and told clients that they were new and would want to work for them.

    While some didn’t even let them complete their pitch, some of the clients heard them out and gave the opportunity.

    There was this one particular client who, when he did meet them, wanted help with settlement of about 17 of his pending claims. He was, as a matter of fact, reluctant to switch insurers just because he thought doing so would antagonize the current insurer and his claims would not be settled. Susheel studied the cases and realized, most of them were closed not on technical grounds but administrative ones i.e. there were delays with document submissions and things like that. Susheel wrote to the insurer and after sensing some reluctance on his part, looped the ombudsman in the conversation. This was when the insurer got serious and settled the claims, and he got a client, who by the way has been with Susheel, since then.

    They reached about 100 clients in the first 3 years; a lot of these hundred clients came to them as referrals from their existing clients.

    Introspection led them to the belief that educating people would probably work as a good marketing tool; and they started organizing a workshop on employee happiness on a weekly basis. This workshop has created wonders for Ethika. Given the fact that the industry works on so many intangibles, a workshop helps put in some tangibility to the equation. They owe one third of their new clients to these weekly workshops.

    It is only of late that they have started investing in PR and have started with about 0.5% of their topline from the last year.

    Ethika – Challenges Faced

    The founders faced one of the biggest challenges, right when they were about to set shop. Then IRDA guidelines required own capital of Rs. 50 Lakh to be deposited as a security, before they could commence business. While Susheel had managed about Rs. 25 Lakh out of his own resources, that still left him with a shortfall of about Rs. 25 lakh. The only assets Susheel Agrawal and his wife Possessed back then were their home and a car. Susheel decided to sell both of these. All of his family, parents, and in-laws seemed to be against the decision of starting up and requested him to give up on the idea. But he did not. He managed the additional Rs. 25 Lakh within the next month and registered with IRDA for a license.

    Getting the license however does not guarantee a steady flow of clientele. Moreover, the industry is plagued by outward appearances – in the initial days, they lost out on some prospective clientele purely on aesthetic grounds. their simplicity was construed as a weakness. But they pushed through, working on what they knew best, and the rest has been history.

    Ethika – Marketing Strategy

    While not a marketing campaign, sometime last year Susheel Agrawal was hosted by Sandeep Maheshwari on his podcast. Sandeep Maheshwari, is a celebrity, considering his follower count on YouTube. Moreover, Susheel has always liked the way he presents and how he simplifies things for the general public.

    Susheel Agrawal took this opportunity to try and leave his footprint on the digital space. In the hour that they conversed he tried to un-jargonize health insurance concepts.

    Sometime during their interactions with HR Managers, Ethika realized how difficult mediclaim policies made their lives. Managers ended up spending about 40% of their time servicing stakeholders on mediclaim – this was wasted time that could have been otherwise used doing their actual jobs.

    Ethika had its eureka moment and came up with the handbook for group health insurance, which has been a huge hit in the community. The handbook is available https://www.ethika.co.in/ebook-download-page/.

    Despite being aware of his biases, Susheel thinks it is by far one of the most comprehensive handbooks on the ins and outs of group health insurance. So much so that it could make Ethika’s job harder.

    Ethika – Funding

    Ethika is a 100% bootstrapped company.

    While they are not looking for funds, they are always open to ideas for expansion. If someone can help them increase their happiness footprint, and reach a larger audience, they are always game.

    Ethika – Competitors

    Share the name of some top competitors.

    That said, cliched as it might sound, they do believe in competing with their past selves. They try and better themselves year on year.

    They also think healthy competition helps improve benchmarks, which in turn is beneficial for the Customer and they are always game for it.

    They are obsessed with their Customers!!


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    Ethika – Tools Used in the Company

    They are a lean setup and the administrative tools they use are basic in nature. That said, they are a tech-savvy company and their clients use their inhouse software to manage their group insurance policies exclusively.

    Ethika – Future Plans

    Ethika has future plans to create NGO, happy living, keep employees happy and healthier, and add more value to sustainable living.

    The pace at which technology changes is incremental in nature. The technology we used in 2000 was obsolete by 2010, but the technology that was in use in 2015 is obsolete today.

    They are at the inflection point where insurance, as an industry, is going to keep leveraging technology, to the point where they could witness a Singularity event, borrowing from Ray Kurzweil, by the end of this decade i.e. to say, that by the end of 2030, technology would be inseparable from insurance. They would have seamless data exchange between gymnasiums, health providers, and insurers and this would translate in renewal premiums. The possibilities seem endless.

    In the short term they would concentrate on equipping themselves with the right technical expertise, both on the insurance and the technology front, to help them become enablers for this technological transformation.

    They also want to make employees of their clients live happier and healthier – this resonates with their idea of creating a happier India.

    FAQs

    What is Ethika insurance?

    Ethika is a Hyderabad-based Leading Insurance Broker Company in India.

    When was Ethika founded?

    Ethika was founded in 2016 in Hyderabad.

    Who is the founder of Ethika?

    Susheel Agrawal, Sarath Reddy, and Sandeep Mukka are the co-founders of Ethika.

    Is Ethika funded?

    No, Ethika is a bootstrapped company.

    Who are the competitors of Ethika?

    Top competitors of Ethika are:

    • Plumhq
    • Policybazaar
    • Marsh
    • Aon
    • Prudent
  • How Indian Employers Can Help Provide Better Mental Health Care to Employees

    The article is contributed by Marut Bhardwaj – Country Head, Potential Project.

    Compassion is the willingness to improve the lives of others around you.

    Rather than merely providing the bare necessities to keep employees happy and productive so that the company can make more money, a compassionate leader wants to help them thrive. In addition to having a long-term vision, compassionate leadership requires wisdom in directing the organization towards a human way of working and taking necessary initiatives to guarantee employee well-being in the present moment.

    Traditional business KPIs are no longer enough in an era of increasing healthcare awareness. India’s working-age population is rapidly approaching 500 million people. Each of these workers will expect that their employer will cover the majority of the costs of their own and their families’ medical care. What was formerly considered a nice-to-have perk by certain companies is now considered a must-have.

    Since good healthcare is employees’ need, giving appropriate attention to employees’ physical and mental health, therefore, is a big part of compassionate leadership. Especially in this era, where yet another wave of the pandemic has clocked in, leaders have a critical role in helping their employees navigate the turbulence of COVID-19.

    The importance of employee healthcare for organizations
    What measures can leaders take to improve employee health
    Conclusion

    The importance of employee healthcare for organizations

    Your employees’ health and well-being is not just helpful to them; it generates an efficient and productive working environment that benefits your organisation at large.

    Health-related absenteeism and rising healthcare expenditures provide a persistent problem to companies. Employers in the United States, where health benefits are prevalent, pay $575 billion a year in health care expenditures due to poor employee health. Employee absenteeism, chronic ailments that limit production and workers’ compensation are all contributors to this expense.

    To be clear, these absences are not solely a result of disease. Poor physical and mental health can lead to a host of problems, including high levels of stress and burnout, as well as a lack of motivation and enthusiasm on the part of employees. In 2019, the World Health Organization predicted that between 2012 and 2030, mental health disorders in India will cost the country a whopping $1.03 trillion in economic losses.

    Thus, employee health and productivity are linked: Healthier minds and bodies lead to greater levels of optimism, originality, and drive. Care for your workers means:

    • Employees who feel cared for and valued
    • Increased motivation and fulfilment in the work place
    • Reduced absenteeism
    • Retention of employees
    • A positive working environment with constructive interactions between employees and managers

    What measures can leaders take to improve employee health

    After the outbreak of the pandemic, many leaders have started including additional advantages at the workplace, such as primary healthcare, regular testing and wellness programmes. Leaders have realised that small changes can go a long way toward making the workplace a healthy and uplifting place to work. Here are some more measures they can employ in pursuit of the same goal:

    Encouraging your staff to participate in health and wellness initiatives.

    All facets of an employee’s health are considered in an integrated wellness programme, which can include PTO, focus workshops, yoga sessions. These programmes encompass physical, mental, as well as emotional health of the employees. Providing annual employee health screening tests to make your employees aware of underlying health issues and help them avoid larger health problems in the future is also a part of these initiatives.

    Such initiatives can lead to an 80% enhancement in organisational performance if done correctly. Though these initiatives may appear more complex to integrate into the workplace, the expense of unhealthy personnel is ultimately a greater problem.

    Build a culture of health

    Encourage your employees to exercise on a regular basis. Motivate them to join jogging clubs, gain access to gyms and other facilities, or just make little daily decisions that benefit their health, such as taking the stairs instead of the elevator.

    Provide enough room for your employees to breathe and be present. Access to natural light, comfortable office seats, and ergonomic workstations all help to keep your staff engaged and healthy.

    Leaders must create a work environment that promotes mental health through compassionate leadership, frequent breaks, one-on-one conversations, and other such measures.


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    Incorporate mindfulness into your wellness programmes

    When it comes to a more comprehensive approach to your company’s employee health programme, mindfulness is a good place to begin.

    Despite the fact that mindfulness isn’t difficult to develop or practise, it might be tough for novices to know where to begin. An ideal starting point is a company-sponsored course in mindfulness, meditation, or yoga.

    It is possible to practise mindfulness in any setting, including a cubicle, a desk, or even a conference room. Leaders can also engage workers by including some mindfulness exercises into their next meeting or outing or directing them into some easy breathing exercises or yoga positions at the end or beginning of a meeting to help them focus.

    Conclusion

    It’s common for firms and organisations to be unsure of how to identify and cultivate a compassionate leadership style and workplace culture. By focusing on their employees’ most basic need – good health – they can kickstart the transformation to a compassionate workplace.