The role of business consultants has evolved significantly in recent years, with increasing responsibilities and tasks that require them to juggle multiple priorities every single day. From prospecting for new clients to managing the needs of existing ones, the sheer volume of work can be overwhelming. Whether you are analyzing data, creating presentations, managing projects, or communicating with clients, having the right set of tools can help you work more efficiently and effectively.
With so many tools available, it is essential to make prudent choices that not only simplify work but also enhance client relationships and provide a competitive edge in a crowded industry. This article will explore some of the best tools that business consultants can use to streamline their work and deliver results for their clients. By the end of this post, you will have a better understanding of the tools you need to succeed as a business consultant in today’s competitive market.
As a business consultant, maintaining strong relationships with your clients is crucial for success. To do so, you need to have effective Client Relationship Management (CRM) tools that can help you stay organized, track communication, and build stronger connections with your clients.
Here are some of the best CRM tools for business consultants:
Capsule
Website
Capsulecrm.com
Free Trial
Available
Platforms supported
Web, Android, iPhone/iPad
Capsule – Business Consulting Tools and Techniques
Client Relationship Management CRM is one of the most important aspects of business consulting. Keeping track of the client information, vendors, contacts, etc. Capsule is an excellent application used by both individuals and businesses. It is an all-in-one stop to maintain a record of deals, bids, proposals, and all other relevant information about the client.
It is designed specifically for growing businesses and thereby gives different levels of access to different kinds of clients. This feature becomes extremely useful when it comes to situations wherein different team members work on different phases of the respective project. The app is also mobile-friendly.
Keap provides a centralized system that is integrated to collect, assemble, and manage customer data. Along with the CRM facilities that it provides, Keap goes the extra mile by providing a platform for sales and marketing automation.
Additionally, email automation, appointment scheduling, sales pipelining, invoicing etc. are some other features that Keap offers. Thus, Keap becomes a single stop for a number of activities that would have otherwise required more than twenty apps.
By using these CRM tools, you can streamline your work and build stronger relationships with your clients. Whether you are a solo consultant or part of a team, these tools can help you stay organized, improve communication, and ultimately deliver better results for your clients.
As a business consultant, effective communication is key to building strong relationships with your clients and achieving your goals. Fortunately, there are many communication tools available that can help you streamline your communication and collaborate more effectively.
Here are some of the best communication tools for business consultants:
Ring Central
Website
www.ringcentral.com
Free Trial
Available
Platforms supported
Web, Android, iPhone/iPad
RingCentral – Best Tools for Consultants
Communication with clients in a professional setup goes beyond emails. Today, with the hyper-integration of technology into our daily lives, instantaneous responses have become a basic norm that the client expects the business consultancy to follow.
RingCentral is a multifunctional collaboration tool that helps the client gain access to the respective consultancy in any manner. The best part is that you don’t have to ask the client to download any app since it can be accessed via browser as well. It helps you share your screen, shift from different forms of calls and so on. They have designed their services to be compatible with both iOS and Android so that the team members can work from their personal devices.
Pricing:
Plan
Yearly Price
Essentials
$19.99/user/month
Standard
$27.99/user/month
Premium
$34.99/user/month
Ultimate
$49.99/user/month
Slack
Website
Slack.com
Free Trial
Available
Platforms supported
Web, Android, iPhone/iPad
Slack – Business Consulting Software Tools
Slack is a communication platform that helps you send instant messages to your team through a messenger. It helps you create specific groups for different purposes of communication between the group members.
They have specially curated archives that keep an eye on every detail of the discussion that has ever been made through the platform. With more than a thousand app integrations, Slack is an excellent platform that helps you streamline your business communications and progress.
Pricing:
Plan
Monthly Price
Free
₹0/month
Pro
₹218/month*
Business+
₹375.20/month*
Enterprise Grid
Custom Price
By using these communication tools, you can stay connected with your team and clients, collaborate more effectively, and ultimately achieve better results. Whether you are working remotely or in an office, these tools can help you communicate more efficiently and build stronger relationships with your clients.
As a business consultant, managing multiple projects can be challenging, but having the right project management tools can make a big difference. These tools can help you stay organized, track progress, and collaborate with your team and clients.
Here are some of the best project management tools for business consultants:
Accelo
Website
www.accelo.com
Free Trial
Available
Platforms supported
Web, Android, iPhone/iPad
Accelo – Management Consulting Tools
Managing a project and delivering it to the client at the right time without exceeding the budget is what sustains and attracts more clients to the business. Accelo adds value to this vision by helping the consultancies to manage time through automation of various tasks that would otherwise need manual inputs.
It has the additional facility to integrate the functionalities of already existing apps like Gmail, Microsoft Office, etc. into its domain. They also generate automatic invoices by making use of projects and timesheets. Based on the client’s requirements, the app lets you collaborate with their respective products and thereby keep track of the progress of the same.
Pricing:
Plan
Monthly Price
Plus
$30/product/user/month
Premium
$49/product/user/month
Trello
Website
Trello.com
Free Trial
Available
Platforms supported
Web, Android, iPhone/iPad
Trello – Project Management Tool for Business Consultants
Project Management, being a cumbersome task, demands an efficient app to keep track of the progress of the project. Trello is an excellent project management tool in that regard. It has a very user-friendly interface that provides a number of options for customization.
It helps in managing, organizing, and capturing details of the project to completion. To further increase the efficiency of the work done through the app, Trello has also integrated itself with many other apps.
Pricing:
Plan
Yearly Price
Free
$0
Standard
$5/user/month
Premium
$10/user/month
Enterprise
$17.50/user/month
By using these project management tools, you can stay organized, track progress, and collaborate more effectively with your team and clients. Whether you are working on multiple projects at once or managing a large team, these tools can help you stay on top of your work and deliver results for your clients.
As a business consultant, having a good understanding of finance is essential to providing valuable insights to your clients. Fortunately, there are many finance tools available that can help you analyze data, create financial models, and make informed decisions.
Here are some of the best finance tools for business consultants:
Xero
Website
www.xero.com
Free Trial
Available
Platforms supported
Web, Android, iPhone/iPad
Xero – Consulting Tools
Tracking account details, reviewing bills that are to be received and payable, payroll management, etc., are important activities that should be managed properly for all your efforts to bear fruit.
Xero is an excellent accounting software that is made for business consultants. It gives you an exemplary dashboard view of all your finances that comes along with various features for expense management.
They have designed the app in such a way that it is capable of handling international businesses at a multi-currency level. By automatically tracking payments and backing up relevant data, Xero has gained the attention and interest of business consultants over a short span of time.
Pricing:
Plan
Monthly Price
Starter
$25 USD per month
Standard
$40 USD per month
Premium
$54 USD per month
QuickBooks
Website
Quickbooks.intuit.com
Free Trial
Available
Platforms supported
Web, Android, iPhone/iPad
QuickBooks – Consulting Tools
QuickBooks is a popular accounting software developed and marketed by Intuit. It is designed to help small and medium-sized businesses manage their financial operations, including invoicing, payments, payroll, inventory, and reporting. QuickBooks is available in both online and desktop versions, and offers a range of features and integrations to help businesses automate and streamline their accounting processes.
It is a single space where you can manage money and expenses. Very similar to Xero, it allows you to track your expenses, create invoices, and keep track of the inflow and outflow of money.
By using these finance tools, you can gain a better understanding of your clients’ financial data, create accurate financial models, and provide valuable insights that can help them make informed decisions. Whether you are managing finances for your own business or providing consulting services to clients, these tools can help you achieve better results.
Social media is an essential aspect of any modern business, and as a business consultant, it is crucial to help your clients manage their social media presence. One of the most effective ways to do this is by using social media scheduling tools. These tools allow you to plan, create, and schedule posts in advance, so you can ensure a consistent and engaging presence on social media.
Here are some of the best social media scheduling tools for business consultants:
Hootsuite
Website
www.hootsuite.com
Free Trial
Available
Platforms supported
Web, Android, iPhone/iPad
Hootsuite Consulting Tools
Social media marketing has evolved as one of the primary factors for brand building and publicity. An app like Hootsuite steps in to understand and adapt to the nuances of the industry.
It helps you maintain all your social media marketing in a single place. The users can create content and share it across whichever social media platform they choose. Considering the fact that a firm will need multiple accounts on various platforms, an app like Hootsuite will be handy.
By using these social media scheduling tools, you can help your clients stay organized, consistent, and engaging on social media. Whether you are managing social media for your own business or providing consulting services to clients, these tools can help you achieve better results and make the most of your social media efforts.
Pricing:
Plan
Monthly Price
Professional
$49 per month
Team
$129 per month
Business
$599/month per month
Enterprise
Custom Pricing
Sprout Social
Website
www.sproutsocial.com
Free Trial
Available
Platforms supported
Web, Android, iPhone/iPad
Sprout Social – Consulting Tools
Sprout Social is a powerful platform that streamlines social media management for businesses and individuals. It offers robust features like content publishing across multiple networks, AI-assisted post ideas, and scheduling, as well as engagement tools such as a unified inbox and real-time brand monitoring. Its analytics help track performance, identify the best times to post, and benchmark against industry standards, while social listening tools monitor trends, mentions, and hashtags with AI-powered summaries. The employee advocacy feature boosts brand awareness by enabling team members to share authentic content. Though it requires investment in cost and learning, Sprout Social delivers significant value, especially for agencies or larger organisations managing complex social media needs.
As a business consultant, you need to be vigilant and mindful of the details to ensure the quality of work remains high and technical mistakes are avoided. While the right tools can undoubtedly make your work easier, it’s vital to understand that they should be viewed as supplements to your skills, rather than replacements.
In essence, being a business consultant is no easy feat. It requires a combination of skills, experience, and tools to be successful. By leveraging the right tools at the right time and maintaining a hands-on approach to your work, you can provide value to your clients and establish yourself as a reliable and trustworthy consultant. However, by exploring some of the best tools available in each category, you can gain a better understanding of what’s available and make an informed decision. Ultimately, it’s the perfect balance of technology and human intervention that will enable you to thrive in the business consulting industry.
FAQs
What are some popular tools that business consultants can use?
Trello, Slack, Keap, Capsule, and Hootsuite are some of the best consultant tools to provide valuable insights and deliver results for your clients.
What work does a business consultant do?
A business consultant works with clients to help them improve their business operations and achieve their goals. They analyze the client’s current business practices, identify areas for improvement, and provide recommendations for change. Business consultants may also assist with project management, financial analysis, marketing strategies, and other aspects of the client’s business.
What Types of Tools Does a Business Consultant Need?
A business consultant needs a variety of tools to effectively manage their work, including communication tools, project management software, financial analysis tools, CRM software, time tracking tools, survey tools, social media scheduling tools, and more.
How do I select the best tools for my business consulting needs?
Selecting the best tools for your business consulting needs requires careful consideration of your specific requirements, budget, and preferred features. It’s important to research and compare multiple tools before making a final decision and to take advantage of free trials and demos whenever possible.
Why client relationship management (CRM) is important for business consultants?
For business consultants, CRM is critical for maintaining strong relationships with clients, keeping track of client communications and data, and identifying opportunities to provide additional value to clients.
Why project management is important for business consultants?
For business consultants, project management is essential for managing multiple clients, keeping track of project timelines and deliverables, and ensuring that all tasks are completed efficiently and effectively.
Whenever we talk about ‘Business’, the second most important word that comes to our mind has to be marketing. No business can survive without proper marketing. Communicating with the audience is what marketing is all about. To inform the audience about the business and its activities is the prime factor of marketing. In today’s world, staying connected with the audience is one of the most crucial things for a business to taste success.
There are different ways of marketing, from advertising to taking the help of social media. Nowadays, any kind of business, whether it’s big or small, uses Email marketing as a medium of communication with its audience. Email marketing is an essential component of any successful digital marketing strategy, and newsletters are one of the most effective ways to engage with your audience, build relationships, and drive conversions.
Business has only two functions—marketing and innovation.
— Milan Kundera
A Newsletter is mostly sent through email and contains valuable information about the said business. It is shared with the customers, potential customers, and all those who are somehow connected with the business. It informs about new products, helps in promoting sales, and keeps updated about the current activities of the business. Moreover, they are cheap, easy to use, and quite reliable.
A newsletter gives you a direct way to the audience’s inbox and helps in conveying valuable information to them. Newsletters encourage the audience to visit the website of your business, thus driving traffic to your website.
It also made it possible to build an online community, which led to more social media interaction. Online marketing of a business is one of the most popular forms of marketing now. A newsletter is a form of online marketing through which direct-to-consumer advertising is possible.
How to Create a NewsLetter
However, creating and managing email campaigns can be time-consuming and overwhelming, especially if you’re doing it manually. That’s where email newsletter tools come in. These software platforms enable businesses and individuals to automate the email marketing process, manage and segment their subscriber lists, and track the success of their campaigns with analytics. With so many email newsletter tools available in the market, it can be challenging to choose the right one for your needs. In this blog, we’ll take a closer look at some of the best email newsletter tools available today, their features, pricing, and pros and cons, to help you make an informed decision and take your email marketing to the next level. So, let’s dive in.
Here are the Top 10 Email Newsletter Tools You Need to Use to Grow Your Business:
Moosend, an email marketing software, was founded in 2011 by Panos Melissaropoulos and Yannis Psaras, marking its initial journey. It is based in London. Moosend helps in creating powerful emailmarketing campaigns.
Features of Moosend
Manages Email campaign subtly and easily.
Moosend gives an option to set up custom sign-up forms on a user’s website, through which they can find their right audience. Those forms provide the business with the information about the people it wants to be in terms of.
Moosend has analytics tools that scrutinize the marketing campaign performance and determine if it is successful or not.
Moosend has a newsletter campaign design tool. It helps in building an attractive marketing campaign.
It is a digital marketing platform that helps businesses engage with their customers. The company was formed in 2007 by Armand Thiberge and Kapil Sharma. Over 90,000 people use it, and it is available in 160 countries. The newsletter software was launched in 2012, and the headquarters are situated in Paris. Another thing is that it sends more than 100 million emails every day.
Features of SendinBlue
Professionally designed templates are available from which the users can choose.
The user themselves can also customize the Newsletter template according to their choice.
The marketing automation software helps in saving time; the campaigns are run on autopilot. Manages the list of contacts according to the customer behavior.
Online Media, Small Businesses, Marketers, Advertisers
AWeber – Best Email Newsletter Tools
AWeber is a Pennsylvania-based company and was founded in 1998 by Tom Kulzer. Over 120,000 businesses, entrepreneurs, and bloggers use it to stay connected with their audience. It mostly focuses on small businesses. Weber provides 30 days of a free trial. It is one of the most popular email newsletter marketing tools.
Features of AWeber
The customization option to make the email more appealing to the audience is definitely a plus point of AWeber.
AWeber provides different features that help the business build a good relationship with its customers of the business.
It gives the user an option to track the responses to the emails.
Spam is not an option while using AWeber; the emails the user sends will be delivered in the inbox of the customer.
Automatically transform a new article from the blog to a newsletter and send it to the contacts.
Pros:
Easy newsletter creation
A/B testing for email campaign
The free plan is available
Prebuilt landing pages
Google Analytics and Facebook pixel tracking
Advanced analytics
Wide range of integration
Cons:
Limited email template library
Sometimes templates are not well-optimized for mobile devices
GetResponse is an online marketing platform, specializing in email marketing, created in 1998 by Simon Grabowski. The headquarters is situated in Gdansk, Poland. With its 15 years of experience in online marketing, it is trusted and used by 350,000 people from 183 countries and is available in 27 languages.
Features of GetResponse
GetResponse provides its users with a Webinar platform, where they can showcase their new products or offers.
Users can just create social media ads directly from their GetResponse account.
It is best for E-commerce sites as it helps in generating more sales.
Manage and divide the users’ contact list and help in targeting the proper customers for marketing.
GetResponse Newsletter (How To Send Emails In GetResponse)
Mailchimp is a very popular tool to create and manage email campaigns, social media ads, landing pages, and more. With the Mailchimp newsletter feature, you can design professional-looking newsletters using pre-made templates. The drag-and-drop builder of Mailchimp is powerful enough to customize the newsletter based on your choice.
The most fascinating thing about this tool is that it provides a free plan in addition to the free trial on the paid one. So you can learn to use this tool by signing up for a free plan and upgrading it to the paid one once you feel confident. Since it fulfills all your email marketing needs in one place with lots of features, your journey of creating a newsletter will become more seamless.
Features of Mailchimp
Custom-coded template feature that allows you to design your email newsletter using HTML and CSS.
Provides 100+ data points from the top campaigns in your industry to increase engagement.
You can track your email campaign’s performance, measure your ROI, and make data-driven decisions to improve your future campaigns.
The content optimizer feature gives insights and recommendations to make your newsletter more engaging.
It also helps you to test different email subject lines, content, and send times to improve your campaign’s performance.
Pros:
300+ integration options
A/B testing and email scheduling
The mobile app is available
Basic analytics and reporting
The free plan is available
Live chat support
Cons:
Some users reported that their emails end up in the spam folder.
Limited features in the free plan.
Pricing of Mailchimp
Plan
Monthly Price
Free
$0/month
Essentials
Free for 1 month, Then, starts at $9.29/month*
Standard
Free for 1 month, Then, starts at $13.87/month*
Premium
$277.39/month*
Constant Contact
Website
www.constantcontact.com
Rating
4.3 out of 5
Free Trial
Yes
Platforms Supported
Web, Android, iPhone/iPad
Best For
PR agencies, Online Event Organizers
Constant Contact – Best Newsletter Sending Platform
Constant Contact is an email marketing tool to create and send newsletters, email campaigns, and automated emails to subscribers. It empowers their users to manage their email lists and segment their subscribers based on their interests, behaviors, and other criteria. The innovative features of this tool make it easy to design, send, and track the performance of your newsletters.
With the help of the mobile app provided by this tool, you can manage your marketing campaign and newsletter on the go. A simple and user-friendly interface makes professional-looking emails without requiring extensive design skills.
Features of Constant Contact
100+ pre-built email templates that help you create branded emails in no time.
It helps to put all your emails on autopilot based on different triggers.
Built-in feature to test two subject lines. It automatically sends emails with a subject line with high open rates.
You can build sign-up forms to gather the email list of your potential users.
It offers detailed reports on campaign performance, such as open rates, click-through rates, and social media engagement.
Pros:
Engagement reporting
Wide range of integration
Chat and phone support
Drag-and-drop builder
60-day free trial
The mobile app is available
Cons:
Poor customer support
Limited customization option
Pricing of Constant Contact
Plan
Monthly Price
Core
$9.99/month
Plus
$45/month
Campaign Monitor
Website
www.campaignmonitor.com
Rating
4.6 out of 5
Free Trial
Yes
Platforms Supported
Web, iPhone/iPad
Best For
NPOs, Online Media, Publishers
Campaign Monitor – Best Email Newsletter Platform
From creating and designing a newsletter to sending it to the subscriber, Campaign Monitor makes this journey seamless. You can utilize the range of features of this tool, such as customizable email templates, subscriber list management, segmentation, automation workflows, and detailed reporting and analytics.
The advanced tracking of this tool tracks the emails, such as open rate, engagement, and more. It also triggers some specific actions based on user behavior. With the help of detailed analytics and reporting, you can track the performance of campaigns and optimize the strategies accordingly.
Features of Campaign Monitor
It has branded email templates that can easily adapt your brand color and logo simply by fetching your website URL.
You can put your own creativity into designing email templates by using the amazing template builder.
The email newsletter is well-optimized for mobile devices for a better experience.
It allows you to add a countdown timer in your email that will help you create urgency for something.
Integrates with a wide range of third-party tools, such as Salesforce, Shopify, and WordPress, to help users streamline their marketing efforts.
Pros:
250+ integration options
15% discount to nonprofits
Custom-coded templates
Real-time reporting and analytics
Automated emails
Advanced link tracking
Cons:
It logs out the user quickly in case of inactivity
Split testing is limited to two variants
Pricing of Campaign Monitor
Plan
Monthly Price
Basic
$9/month
Unlimited
$29/month
Premier
$149/month
MailJet
Website
www.mailjet.com
Rating
4.3 out of 5
Free Trial
Yes
Platforms Supported
Web
Best For
SMEs, eCommerce
MailJet – Best Email Newsletter Platform
An eye-catching newsletter and an easy-to-use tool to create and manage that email newsletter are a necessity for everyone. MailJet provides features that are robust and easy to use. The insights, such as the number of emails delivered, open rates, bounce rate, and unsubscribe rate, help you to make better decisions.
You can easily design your newsletter templates like a professional using the robust builder. Enhance your template with the look and feel of your brand with the brand color and logo. Automation can save a lot of your time; this tool automates your repetitive tasks, such as welcome notes and trigger-based automatic emails.
Features of MailJet
Mailjet’s email verification feature helps you clean up your email list by eliminating invalid email addresses.
You can A/B test your email with up to 10 versions to figure out which one is working best for you.
It allows you to segment the email list based on interest and behavior, and you can build specific emails for users with similar interests.
A statistics dashboard that gives insights into the performance of campaigns.
You can create different content for the different segments of the audience to make them feel special.
Pros:
70+ third-party integrations
Interactive and easy-to-use interface
The free plan is available
Email verification
Huge learning resources
Single-sign on
Cons:
Not well optimized for mobile devices with different screen sizes
The live chat feature with the support executive is missing
Pricing of MailJet
Plan
Monthly Price
Free
$0/month
Essential
$15/month
Premium
$25/month
Custom
Custom Price
Brevo
Website
www.brevo.com
Rating
4.4 out of 5
Free Trial
Yes
Platforms Supported
Web, Mobile (iOS & Android)
Best For
SMEs, Startups, eCommerce, CRM-focused teams
Brevo – Best Email Newsletter Platform
Brevo (earlier Sendinblue) is an email and SMS marketing tool designed to be simple and user-friendly. It gives you everything you need to create effective email newsletters without dealing with complicated settings.
You can start with free, mobile-friendly templates and customize them using the drag-and-drop builder. If you like coding, you can also use the HTML editor to design your own layout. Plus, it lets you add custom fields so your emails feel more personal.
Features of Brevo:
Easy drag-and-drop email editor with free templates
HubSpot combines email marketing with CRM tools, making it easy to send both personalized one-time emails and automated email sequences.
To grow your newsletter, you can use HubSpot’s drag-and-drop builder to create signup forms or pop-ups. You can also add live chat or chatbots to collect emails while chatting with visitors.
All subscriber details are saved in HubSpot’s CRM. You can organize contacts into different segments and send them targeted emails quickly and easily.
Features of HubSpot
Email marketing with one-off emails and automated sequences
Drag-and-drop builder for forms, popups, and landing pages
Live chat and chatbot integration for lead capture
Built-in CRM to store and manage contacts
Contact segmentation for targeted campaigns
Pros
Free plan available for unlimited users and up to 1 million contacts
User-friendly interface with drag-and-drop features
We live in a time where competition to be the best for the customers is getting more and more brutal. Therefore, strong marketing techniques are needed for the survival of a business. The internet has revealed many new techniques for a business to capture the audience and connect with them.
A newsletter is one of the most popular techniques that is being used to inform and communicate with the audience of a business, and email newsletter tools are crucial for businesses and individuals looking to automate and streamline their email marketing efforts. With so many platforms to choose from, it’s important to carefully evaluate your needs, goals, and budget, and compare the features and pricing of different email newsletter tools. So, take the time to explore your options, test out different platforms, and choose the one that works best for you.
FAQ’s
What are email newsletter tools?
Email newsletter tools are software platforms that enable businesses and individuals to create, send, and manage email campaigns, newsletters, and marketing communications to subscribers or customers.
What are some popular email newsletter tools in 2023?
Some popular email newsletter tools include Moosend, SendinBlue, Aweber, GetResponse, Mailchimp, Constant Contact, Campaign Monitor and MailJet.
What are the types of Newsletter?
There are three types of newsletter, the company newsletter, the consumer newsletter, and the organization newsletter.
Why do I need an email newsletter tool?
An email newsletter tool helps you to automate the email marketing process, segment and manage your subscriber list, and track the success of your campaigns with analytics.
What features should I look for in an email newsletter tool?
You should look for an email newsletter tool that offers customizable templates, automation capabilities, subscriber management, analytics, and integrations with other tools and platforms.
What is the use of a Newsletter?
Newsletter is used for providing updates about the products and services of a business and sometimes about a business itself to the people present in your email lists.
How many words should a newsletter comprise?
According to research, the perfect length for a newsletter should be 200 words.
Project management is the key to delivering successful projects. It involves utilizing various resources and techniques to plan, organize, and control the work necessary to meet project goals, within a specified timeframe and budget. From allocating resources and setting schedules, to tracking progress and ensuring quality standards are met, effective project management ensures a project is completed on time, on budget, and to the required standards. The goal of project management is to bring together all the elements necessary to meet project objectives and deliver a successful outcome.
According to some sources, only 58% of organizations fully understand the value of project management. As per Wellingtone’s survey, only 22% of organizations use project management software which is very low. According to some sources, 77% of high-performing projects use project management software and 66% of project managers are willing to use project management software more extensively if they get support from their organizations.
Project management can be a complex and challenging task, especially for large and multi-disciplinary projects. Fortunately, there are a multitude of tools available that can make the process smoother, more organized, and efficient. In this blog, we will be showcasing the best project management tools available in the market, covering their features, pricing, pros and cons. Whether you’re a small start-up or a large corporation, you’re sure to find a tool that can help streamline your project management process.
Features of Project Management Tools:
Some common features of project management tools include:
Task and project tracking: Project management tools allow teams to create and track tasks and milestones, assign deadlines and resources, and monitor progress.
Collaboration: Many project management tools have features that allow teams to communicate and collaborate in real-time, such as chat, file sharing, and task assignment.
Resource management: Some project management tools have features that help teams plan and allocate resources, such as budgeting, time tracking, and resource scheduling.
Reporting and analysis: Many project management tools have built-in reporting and analysis capabilities, allowing teams to track key performance indicators (KPIs) and make data-driven decisions.
Things to Consider When Choosing a Project Management Tool
The right project management software can be a powerful asset for any project team. It brings focus to project goals, increases collaboration and communication, and helps teams stay organized, saving time and money. With so many options available to project teams today, it can be difficult to choose the best project management software. Therefore, you should consider these factors before finalizing a project management tool:
Easy to use is an important factor for selection because all your team members should be well equipped with the PMS to make the processes simpler.
You must consider the size of your team as it will help you in selecting the appropriate plan.
Make sure the PMS has sufficient file storage capacity.
Security is crucial so that your data and ultimately your project is in safe hands.
Clear dashboard view.
Project management tools should have accounting tools.
Ability to share files externally.
Customization abilities should be verified so you can make minor changes and present the same information to your stakeholders.
Integration with other apps.
Scheduling ability is crucial so that your projects can be managed efficiently with the help of Gantt charts.
Task management efficiency.
Real-time reporting helps in saving time and collecting information from all the places and generating reports that reflect the live data.
Best Project Management Tools for Startups
There are many different project management tools available for startups, ranging from simple task management tools to more comprehensive project management platforms. The right tool for your team will depend on the size and complexity of your projects, as well as your team’s specific needs and preferences. So, here we’ve listed the best project management software tools:
Kissflow is a cutting-edge project management platform designed to streamline an organization’s operational processes. It offers streamlined automation, simple and user-friendly operations, advanced analytics, and global scalability. With Kissflow, companies have the ability to manage and collaborate on departmental projects easily in real-time. This includes assigning tasks, setting goals, tracking progress and completion of tasks, newsletters or company announcements, tracking project budgets much more. Kissflow also comes with a visual workflow designer for organizing tasks into automated workflows optimized for efficiency. Furthermore, all activity is monitored and accounted for in the built-in audit trail feature that is available on all modules, making changes in process models easier than ever. Overall, Kissflow provides companies with the tools they need to ensure successful operations while harnessing their data within a single system!
Features of Kissflow
The kissflow project management tool features an array of features designed to make multi-team collaboration quick and effortless.
This feature seamlessly integrates with other important business tools such as Slack, G Suite, Microsoft Office, Outlook, and more.
It enables efficient task management, project tracking, team communication, and real-time monitoring of key performance metrics.
Users have the ability to create custom workflows and set milestones for projects with ease.
Pros
Cons
Works for any project size and industry
Project setup can be time-consuming
Drag-and-drop interface for customization
Interface may be complex for non-technical users
Multiple views on a single dashboard
Difficulty exporting reports
Affordable pricing starting at $19/month
Delayed technical support; limited access to older POs
Pricing Packages of Kissflow:
Kissflow has three plans Small Business plan for Smaller teams, a Corporate plan for Growing companies, and Enterprise Plan for large organizations. Pricing details of each package are given below:
Microsoft Project is a powerful yet easy-to-use PMS tool designed to help businesses and individuals track their projects and gain insight into their progress. It is the go-to program for creating detailed task lists, scheduling tasks for completion, tracking resource availability and utilization, assigning budgeting to tasks, and you can even see how much longer your project will take if something changes! Microsoft Project provides an array of features that make it one of the leading project management platforms. You can define milestones and goals, as well as monitor individual tasks. Instantly view reports like critical path analysis to keep you informed about task duration and have a visual representation of the entire project timeline. With all this user-friendly yet detailed data at your fingertips, you’ll never worry about missing any important details like budget or due dates when managing your projects!
Features of Microsoft Project
It features robust task and resource tracking, with features such as grouping tasks and overviews of resources used in task assignments.
It also features a Gantt chart view for visualizing project timelines and dependencies, as well as features for budgeting, forecasting, and cost analysis.
With Microsoft Project’s features, organizations can have better visibility into their project status and make timely adjustments according to cost or timeline pressures.
Pros
Cons
Flexible and user-friendly interface
Overwhelming for beginners
Tracks tasks, progress, and costs
Requires learning project terms
Automates tasks with reminders & alerts
Limited reporting options
Real-time collaboration: tasks, files, comments
Poor third-party integrations
Pricing Packages of Microsoft Project:
Microsoft Project has divided its pricing plans into two categories i.e. Cloud Based Solutions and On-Premise Solutions. Plans and pricing details for each category are given below:
Zoho is the most popular brand to provide different kinds of tools for startups.Their Zoho Projectsstands out as one of the best and simplest project management tools. It helps you plan your projects, track work efficiently, and collaborate with your team, wherever they are. It can be very helpful for streamlining upcoming work with just a few clicks. The best part of Zoho Projects is that it can be integrated with Zoho CRM and another tool to manage all the aspects of the agency in one system.
Features of Zoho Projects
With its range of powerful, customizable tools, it is easy to create websites, store files securely, automate processes, and collaborate with colleagues.
Features such as Message Boards allow users to engage in discussions across multiple channels.
Zoho offers a Price Calculator feature that helps customers easily calculate pricing plans scaled to their needs.
Customers have access to customer support services for any issues or concerns that might arise during their usage.
Beyond these features though, more than 80 intuitively designed third-party apps integrate seamlessly with Zoho’s infrastructure so that all your digital needs can always be met.
Pros
Cons
Works on any platform or device
Limited third-party integrations
24/7 customer support with tutorials
Requires choosing between Zoho or other apps
Multiple data backups for secure storage
Occasional bugs and glitches
Pricing Packages of Zoho Projects:
Zoho Projects has three plans Free, Premium, and Enterprise which are extremely affordable. Pricing details of each package are given below:
Plan
Pricing
Free
INR 0, Up to 3 users
Premium
INR 280, Up to 50 users/billed annually
Enterprise
INR 630, Unlimited Users users/billed annually
ClickUp
Website
Clickup.com
Rating
4.7/5
Free Trial
Free Forever
Platforms supported
Web, Android, iPhone/iPad
ClickUp – project management tool dashboard
ClickUp is a project management platform that aims to help teams organize and manage their work more effectively. It is one of the best project management tools used by a lot of companies and startups. It provides a range of features to help teams plan, track, and collaborate on projects, including task management, project planning and scheduling, real-time communication, and document sharing which makes it a must-have project management tool for teams.
Intro to ClickUp – Project Management Tool
Features of Clickup
With Clickup PMS you can easily create and update tasks.
You can assign or reassign tasks, set due dates and tags, prioritize tasks with checklists, organize projects with boards and lists, and track progress with dashboards.
You can easily log time directly from the task lists, generate automated reports to track the performance of your team, add comments or documents to tasks, delegate responsibility for every task, and much more.
Pros
Cons
Efficient task and workflow tracking
Steep learning curve
Automates reminders, milestones, and tasks
Difficult to navigate
User-friendly interface for all teammates
Limited customization on some plans
Offers templates for workflow customization
Integration issues with other apps
Pricing Packages of ClickUp:
ClickUp has a Free plan which is limited up to 100MB storage. Paid plans include Unlimited – best for small teams, Business – best for mid-sized teams, Business Plus – best for multiple teams, and Enterprise – best for many large teams. Pricing details of each package are given below:
Plan
Pricing
Free
Free Forever
Unlimited
$5, billed annually
Business
$12, billed annually
Business Plus
$19, billed annually
Enterprise
Custom Plans
Scoro
Website
www.scoro.com
Rating
4.5/5
Free Trial
14 days
Platforms supported
Web, Android, iPhone/iPad
Scoro – project management tool
Scoro is a project management and productivity software that helps businesses streamline their work processes, track time and expenses, and manage projects and tasks. It also has a time management tool that includes team calendars, shared tasks, timesheets, automated time tracking, and plans and optimizes the team’s time usage for projects. Its other features include projects with sub-tasks and deadlines, detailed reports of progress and finances, real-time KPI dashboard. The tool is designed to help businesses improve their efficiency and productivity, enabling them to complete tasks and projects more quickly and effectively.
Features of Scoro
Scoro is a revolutionary project management and works automation platform that helps you bring structure and order to your processes.
It seamlessly integrates all of your business needs, from lead management and billing to CRM and reporting, into one powerful system.
Its key features include task automation, real-time reporting, full team visibility, online file storage, custom branding settings, and more.
With its intuitive design, you can maximize efficiency while tracking budges and time limits with ease.
Pros
Cons
Flexible for various industries
Occasional downtime and user errors
Customizable workflows
Complicated interface to navigate
Advanced task management, timesheets, reporting
Higher price for freelancers
Smooth user experience tailored to business needs
Outdated design for some users
Pricing Packages of Scoro:
Scoro has four pricing plans, Essential at $26 per user/month, Standard at $37 per user/month, Pro at $63 per user/month, and Ultimate has a custom pricing model. All of these plans come with a free trial period. Pricing details of each package are given below:
Plan
Pricing
Essential
$26 per user/month, billed annually
Standard
$37 per user/month, billed annually
Pro
$63 per user/month, billed annually
Ultimate
Custom Plans
ProofHub
Website
www.proofhub.com
Rating
4.5/5
Free Trial
14 days
Platforms supported
Web, Android, iPhone/iPad
ProofHub – project management system
ProofHub is a versatile project management system used by leading organizations like NASA, Disney, Taco Bell, and many more popular firms. ProofHub has all the features your team can collaborate, plan and organize to deliver a project on time. The features include assigned user roles, online team discussions and chats, task delegating, and assignments. ProofHub has all the right tools under one roof that your team need to work together in the easiest, fastest and smartest way to complete a project.
Features of ProofHub
Proofhub is an efficient, user-friendly program that features such as automated workflow management, document collaboration features, tasks and reminders organization, time tracking features, and a client portal.
With Proofhub you can manage several projects as well as collaborate with remote teams.
This feature-rich program comes with a great user interface which makes it appealing to all users.
You also have the ability to designate permission settings for other team members so everyone can access the information they need quickly and easily.
By adding checklists and custom statuses within tasks, you can be sure that everyone is on the same page when it comes to updates on each project.
As you can see all these features help make Proofhub an invaluable organizational tool for any business organization.
Pros
Cons
All-in-one project management and collaboration
Limited set of features
Assign tasks, deadlines, track progress, comment
Missing team chat or calendar
Customizable tools for workflow
Slow customer support response
Intuitive interface for beginners and managers
Relatively high subscription fee
Pricing Packages of ProofHub:
ProofHub has two pricing plans, Essential at $45 per month and Ultimate Control at $89 per month. The Essential plan is limited up to 40 projects whereas Ultimate Control offers ultimate projects. ProofHub offers flat pricing. No per-user fee in both of its packages. ProofHub has made task management less stressful for teams. It is also available for Android and iOS users. Pricing details of each package are given below:
Basecamp is a web-based project management and collaboration tool, preferred by thousands of project management teams because of its modern social-media-like interface. Basecamp has all the tools that a team needs to boost productivity at work. It provides a variety of tools and features to help teams plan, track, and collaborate on projects, including to-do lists, file storage, message boards, and scheduling tools. Basecamp is designed to be simple and easy to use, with a focus on keeping teams organized and on track.
How Basecamp Works – A Quick Overview
Features of Basecamp
Basecamp is a great tool for project management and collaboration.
It features a versatile platform, allowing users to keep track of tasks, messages, and timelines with ease.
Basecamp also features tools such as To-Do lists, scheduling tools, team collaboration tools, and file sharing capabilities.
It also provides users with secure storage for their data to ensure the contents remain safe from unauthorized access.
It makes team collaboration easier and more efficient which cuts down cost-wise without having to exchange documents through emails or in person.
Pros
Cons
Simple and intuitive interface
Subscription cost based on users/groups
Clear task assignments for all members
Limited customization options
Facilitates team communication
Can be complex for new users
Works across devices for remote collaboration
—
Pricing Packages of Basecamp:
Basecamp has 2 pricing plan that is Basecamp and Basecamp Pro. A free trial of Basecamp is also available.
GanttPRO is one of the best project management software that allows teams to plan, schedule, and track projects using Gantt charts. It has been appreciated by 500K+ project managers all across the globe. GanttPRO allows users to create and edit Gantt charts, assign tasks to team members, and track the progress of projects. It is a useful PMS tool for saving time, rise teamwork efficiency, less missed deadlines, and also saving expenses on project management. The best features of the GanttPRO include keeping all resources engaged and balanced, keeping all the comments, attachments, and notifications, and also offering project templates for an easy start.
Features of Ganttpro
Ganttpro PMS offers features to help project managers and teams immensely. With Ganttpro, you can map out projects from start to finish with a visually appealing Gantt chart that shows each task and its place in the overall timeline.
It’s incredibly easy to add tasks, create dependencies between them, or adjust the duration of any task.
Ganttpro also features resource management capabilities for accurate tracking of people assigned to tasks and an impressive array of customizable export options for collaboration purposes.
By using these features, project leads can save time managing their team and maximize efficiency in executing the project.
Pros
Cons
Tracks progress, tasks, and resources
Can be buggy with task conflicts or missing files
Easy drag-and-drop interface
Troubleshooting can be time-consuming
Customizable reporting and analytics
High monthly fee for some features
Real-time team collaboration
Limited customization of project style
Pricing Packages of GnattPRO:
GnattPRO has four pricing packages Basic, Pro, Business, and Enterprise. The basic plan is for small teams looking for basic project management features. The Pro plan is for teams who are looking to streamline their teamwork and automate the project planning process. The business plan is for companies who are working on comprehensive projects and need to optimize resource workloads. The Enterprise plan is for organizations that are looking for advanced security, control, and support options. Pricing details of each package are given below:
Plan
Pricing
Basic
$7.99 per user per month, when billed annually
Pro
$12.99 per user per month, when billed annually
Business
$19.99 per user per month, when billed annually
Enterprise
Custom Plans
Redbooth
Website
Redbooth.com
Rating
4.4/5
Free Trial
14 Days
Platforms supported
Web, Android, iPhone/iPad
Redbooth Project Management Tool
Redbooth is an easy-to-use project management software that allows managing projects the way one wants including kanban boards or lists to organize tasks and time tracking to see how the time spends. Redbooth also has a library of project templates to start the projects out with a click. The features include project and task planning, share virtual team workplaces, and HD video conferencing for collaboration.Redbooth is also available for iOS and Android users.In addition, it offers detailed productivity reports, direct messaging, visual project timelines, and business chats to keep all the work on schedule.
Features of Redbooth
Redbooth is an online collaboration platform designed to help teams work better together and get more done.
It features a powerful task management system for creating tasks and organizing them into projects.
Task creation features include the ability to assign specific tasks to team members, attach files from Dropbox or other shared folders, and categorize tasks within projects.
It sets due dates with notifications and reminders, assigns workflow rules based on features, labels, or assignees, tracks time against project tasks, and much more.
Redbooth also features great communication tools with options such as real-time messaging between team members in individual rooms or open chats with all project members at once.
With Redbooth integrations available like Zapier, IFTTT, and Bitium users can further increase the efficiency of their projects by automating processes across multiple services.
Pros
Cons
Improves communication and task visibility
Interface can feel clunky
Intuitive task assignment and due dates
Basic features require premium plan
Centralized project file storage
SMS notifications need extra add-on
Keeps teams coordinated and organized
—
Pricing Packages of Redbooth:
Redbooth has three pricing plans which are Pro at $9 per month and Business at $15 per month per user when billed annually. The Enterprise plan offers custom pricing.
Plan
Pricing
Pro
$9 per month, billed annually
Business
$15 per month, billed annually
Enterprise
Custom Plans
nTask
Website
www.ntaskmanager.com
Rating
4.4/5
Free Trial
7 Days
Platforms supported
Web, Android, iPhone/iPad
nTask – project management software
nTask is a popular project management software that is specially designed for smart teams. It is an online collaboration platform and has all the tools a team needs to complete a specific project. nTask is one of the best project management tools as it has many features which include tasks and project management, time tracking, and more.nTask can also be used as an online meeting software for productive team meetings.
Features of nTask
nTask is a great project management tool that features loads of features to help you work smarter.
It includes features such as an activity log with a time tracker to monitor your progress, multilingual support, and task categories to categorize tasks and easily keep track of them.
nTask PMS also features collaboration features so you can share files, assign tasks right from the app, sync other task-related applications, and see changes or updates in real time.
It has powerful customizable reports with crucial data on a project timeline, cost, resource availability and utilization, and much more. With nTask’s features, you have complete control over your projects without any hiccups!
Pros
Cons
Comprehensive project and task management
Full features require paid subscription
Organize tasks, assign members, set deadlines, track progress
May be too complex for small teams
Smooth, intuitive, and responsive UX
Some templates are hard to modify
Central dashboard with real-time collaboration
—
Pricing Packages of nTask:
nTask offers one of the most affordable pricing plans in the industry. It has three pricing plans, a Premium plan for startups who just getting started with project management, a Business plan for teams who are looking to create projects and plans with confidence, and a third plan Enterprise for teams who are looking for customizations, enterprise-grade security, and advanced features. Pricing details of each plan are given below:
Celoxis is an award-winning all-in-one project management tool that combines classic project management methodologies with modern agile approaches and workflow automation. Many organizations use Celoxis to plan and track their projects. It is also used for resource management, project accounting, and portfolio management. The features include all-in-one management tools, easy collaborations, easy customization, an advanced reporting engine, and more. Celoxis easily allocates resources to tasks based on availability, demand, and skills. It is known for its flexibility and customization options, allowing users to tailor the software to their specific needs and workflows.
Getting started with Celoxis
Features of Celoxis
Celoxis PMS features a comprehensive suite of project management features for businesses of any size.
Its features allow businesses to manage activities such as resource allocation, project scheduling, budgeting, reporting, collaboration, and more.
By having features tailored to each organization’s specific needs, Celoxis helps teams effectively plan projects from start to finish.
With features like dashboards and activity feeds, Celoxis provides real-time visibility into every aspect of project progress and provides useful insight into different parts of both a single project and multiple projects.
Celoxis offers two pricing packages i.e. Cloud and On-Premise. The pricing is $22.50 per month for Cloud and on-premise is a custom plan. You will get the best-unmatched features, at a fraction of the cost.
Plan
Pricing
Cloud
$22.50 per month, billed yearly
On-Premise
Custom Plans
Cage
Website
Cageapp.com
Rating
3.5/5
Free Trial
Free Forever
Platforms supported
Web
Cage – project management tool
Cage is a project management tool that is all about improving the way creative teams collaborate and work. It helps the team to manage the project and have active discussions. The top features include managing and creating projects, making notes and comments under tasks, keeping track of all revisions, getting approval from clients, having video conversations, and also having password protection for the projects. It also helps in saving time, facilitating design feedback, managing deliverables, organizing projects, and also track the progress of the work to check what’s going on.
Features of Cage
Cage is a powerful tool that offers features to help developers quickly build and deploy applications.
It features a runtime environment with the ability to detect and correct misconfigurations, memory leaks, misuse of system resources, potential attacks, and other coding errors.
The tool also features an intelligent editor that can detect coding errors before they become a problem in production.
Cage app features an integrated web console that provides administrative features and analytics that are easy to use and understand.
The tool also features a robust API which allows developers to easily integrate it into their existing development pipelines.
Pros
Cons
Simplifies development for complex projects
Complex and time-consuming for beginners
Detailed insights into architecture and functionality
Cage combines project management and efficient collaboration. It offers one Free plan, perfect for anyone just wanting to try Cage, and two paid plans one of which is the Standard plan, perfect for freelancers and small teams, and the Professional plan, ideal for teams or agencies looking to consolidate their media collaboration and project management in one place.
Asana is an innovative tool for project management and task tracking. It is one of the most popular web-based applications available today. Asana’s key features include collaboration among team members, time and productivity tracking, email integration, cost management, and task assignment capabilities. With Asana, managers can easily assign tasks to their respective teams as well as receive updates on progress made. In addition, they can also set deadlines and set priority levels for individual projects or tasks. This user-friendly platform ensures that everyone is accountable and on track with their tasks while enabling collaboration between team members. Asana offers a great way to stay organized and take control of projects in a structured manner – making it an ideal tool for both businesses and teams alike!
Features of Asana
Asana features offer unlimited potential for collaboration. With features such as project plans, tasks, notifications, comments, and conversations – Asana provides individuals and teams with all the tools they need to plan and manage projects of any complexity or scale.
Asana’s flexibility also makes it a great resource for tracking all kinds of critical day-to-day operations as well.
Team members can attach files, integrate with other popular apps, create custom workflows, collaborate in real-time, and view their work in a visually appealing layout.
Pros
Cons
Track project progress with dependencies and deadlines
Free version limited to small teams
Collaboration tools: threads and calendars
Can become unorganized for large teams
Integrated analytics for team performance
Status-based restrictions limit some actions
Clear task overview and versatile collaboration
—
Pricing Packages of Asana:
It offers one Basic Free plan, perfect for individuals or teams just getting started with project management, and two paid plans one of which is the Premium plan, perfect for teams that need to create project plans with confidence, and the Business plan, ideal for teams and companies that need to manage work across initiatives.
Plan
Pricing
Basic
US$0, Free Forever
Premium
US$10.99 Per user, per month, billed annually
Business
US$24.99 Per user, per month, billed annually
Wrike
Website
www.wrike.com
Rating
4.2/5
Free Trial
15 Days
Platforms supported
Web, Android, iPhone/iPad
Wrike – Best Project Management Software
Wrike is an online collaboration and project management software. It makes it easy to organize and manage tasks and projects, with its powerful dashboard that enables users to view assigned responsibilities, access project timelines, log comments and reviews, and submit progress reports. It also helps teams to collaborate better with powerful communication tools such as private/public chat threads, group video/voice calls, live document editing, and more. Wrike is perfect for teams of any size that value efficient communication and task delegation for the on-time completion of projects.
Features of Wrike
Wrike is a popular project management software, and it offers features that help make project coordination simpler.
With Wrike’s task assignments, users can keep tabs on who’s been assigned what tasks.
Users can also share files amongst team members and view documents collaboratively.
Integrating with third-party applications such as Dropbox and Google Drive makes it easy to monitor progress across a variety of platforms and stay up to date on deliverables.
Pros
Cons
Easy task creation, assignment, and tracking
Steep learning curve
Real-time calendars for team members
Mastering all features can be difficult
Integrated commenting for instant feedback
Unique conventions may overwhelm new users
Pricing Packages of Wrike:
It offers a Free plan, best for teams getting started, and four paid plans i.e. a Team plan, best for growing teams, Business plan, best for all teams across an organization, an Enterprise plan, best for large teams, and the Pinnacle plan, ideal for teams with complex work needs. Pricing details of each plan are given below:
Plan
Pricing
Free
$0 user/ month
Team
$9.80 user/ month
Business
$24.80 user/ month
Enterprise
Custom Plan
Pinnacle
Custom Plan
Trello
Website
Trello.com
Rating
4.4/5
Free Trial
14 Days
Platforms supported
Web, Android, iPhone/iPad
Trello PMS
Trello is a fantastic PMS tool to help organize and manage projects of any type. It consists of boards, lists, and cards that allow you to create visuals around the progress of your project. At the top of each board is a description, allowing users to easily understand the scope and goal of that particular project. Underneath that description, there are lists, which can be titled whatever the user wishes – such as “To Do” or “In Progress”. Within each list, there are cards, which basically act as tasks for you or your team members to complete for that list. Each card contains various fields like description, due dates, labels, and comments to efficiently track any progress with each task. Trello allows you to collaborate easily with your team by assigning them cards directly or simply having them check in on their progress in one convenient location.
Features of Trello
It provides features such as boards and lists, cards with checklists and due dates, the addition of members and observers, file attachment capability, ability to add annotations to boards and cards, integration of other applications such as Slack or GitHub, and real-time notifications.
These features make it easy for teams to collaborate efficiently on tasks that need to get done on time.
With Trello, users can create project boards with features such as assigning members to tasks, setting timelines, and receiving progress emails.
Trello provides users with an effective platform for organizing their projects in order to reach their goals in a professional manner.
Difficult for larger teams without grouping options
Collaboration: boards, calendar, comments
Free version lacks key features
—
Task clutter can reduce visibility of priorities
Pricing Packages of Trello:
Trello offers a Free plan, best for individuals or teams looking to organize any project, and three paid plans i.e. a Standard plan, best for small teams that need to manage work and scale collaboration, a Premium plan, best for teams that need to track and visualize multiple projects, and the Enterprise plan, ideal for organizations that need to connect work across teams with more security and controls. Pricing details of each plan are given below:
Plan
Pricing
Free
$0
Standard
$5 per month when billed annually/ $6 when billed monthly
Premium
$10 per month when billed annually/ $12.50 when billed monthly
Enterprise
$17.50 when billed annually for 50 users (Custom plan depending on no. of users)
MeisterTask is a web-based project management software that enables teams to track and organize their tasks. The intuitive interface makes it easy to set up projects with customized categories and labels, while the drag-and-drop feature allows users to quickly assign tasks and deadlines on the main task board. With integrated calendar views and other collaboration tools, MeisterTask promotes an efficient workflow perfect for both individual freelancers and teams working together. Moreover, its robust integration with many popular applications lets users extend its features as much as needed. In short, MeisterTask stands out as one of the most flexible and capable project management solutions in today’s market.
Features of Meistertask
Meistertask offers features that make it easier for businesses of all sizes to work collaboratively and efficiently.
One of the features it provides is real-time task tracking, which enables team members to keep tabs on progress and deadlines in one place, quickly and easily.
Project boards can be customized for each project or team, giving users even more insight into how their projects are progressing.
Pros
Cons
Assign, track, and prioritize tasks collaboratively
Subscription-based service
Visual task boards with assignees and due dates
Limited customization and integrations
Activity reports for quick updates
Counterintuitive user interface at times
Drag-and-drop task organization
—
Pricing Packages of MeisterTask:
MeisterTask offers a Basic Plan which is a free plan for a single user, and three paid plans i.e. a Pro plan for small teams, a Business plan best for large teams, and the Enterprise plan for large companies with specific requirements. Pricing details of each plan are given below:
Plan
Pricing
Basic
$0
Pro
$4.19 per month
Business
$10.39 per month
Enterprise
Custom Plan
Teamwork
Website
www.teamwork.com
Rating
4.5/5
Free Trial
30 Days (upto 5 users per plan)
Platforms supported
Web, Android, iPhone/iPad
Teamwork PMS Tool – Free Project Management Tools for Startups
Teamwork PMS software is an invaluable resource for organizations looking to achieve efficient and successful teamwork. It provides an innovative management tool that allows teams to collaborate, centralize data, assign tasks, prioritize goals, and track progress in real-time. By giving team members the ability to quickly access and update project progress on a platform, it makes it much easier for everyone to stay organized and on top of the workload without any manual overhead or added complexity. Additionally, with features like analytics monitoring and customized reporting insights added into the mix, users have at their disposal the ability to better understand the efficacy of their team’s efforts. Teamwork project management software is an invaluable resource that can help businesses maximize their productivity and keep groups from becoming disorganized.
Features of Teamwork
The TeamWork project management tool is incredibly powerful and allows teams to collaborate more effectively than ever before.
With features such as task tracking and assignment, budgeting and time tracking, team chat, and document management, this type of software allows teams to increase efficiency in all areas of their project.
It also features a visually engaging dashboard which allows you to easily check progress and assign tasks with ease.
One of the main features is the ability for multiple users to access the same documents at once, allowing for greater collaboration between members of a team.
Pros
Cons
Clear communication, organization, and structure
Requires reliable internet
Internal messaging and task lists
Limited progress without access to files
Assign and track tasks in real-time
Data vulnerability with cloud storage
Collaborative document sharing
Compatibility issues between systems
Promotes accountability and efficient workflow
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Pricing Packages of TeamWork :
TeamWork offers a Free Forever Plan which is a free plan for Up to 5 users, and three paid plans i.e. a Deliver, Grow, and Scale plan. Pricing details of each plan are given below:
Plan
Pricing
Free Forever
$0, Up to 5 users
Deliver
$9.99 per user per month billed annually, 3 users minimum
Grow
$17.99 per user per month when billed annually, 5 users minimum
Scale
Custom Plan
Airtable
Website
www.airtable.com
Rating
4.6/5
Free Trial
Free for forever
Platforms supported
Web, Android, iPhone/iPad
Airtable – new project management tool
Airtable is a relatively new project management tool for collaboration and organization. It’s a cloud-based platform for entering and storing data, organizing information, automating workflows, and building apps. Airtable has become incredibly popular as people have realized its potential to automate processes and make them easier to manage. It also boasts an impressive array of customizable features that offer users the opportunity to tailor their experience to meet their particular needs – whether they’re tracking large projects, small tasks, or anything in between. Airtable differs from other productivity tools since it works more like a spreadsheet but with the added benefit of being collaborative – allowing multiple users to easily access, view, and edit information from different computers. It serves as a powerful solution for those looking for an efficient way to manage workflows or keep track of information.
Features of Airtable
Airtable is a flexible and powerful tool for organizing data.
It features an intuitive and easy-to-use interface, enabling users to quickly set up databases with structured tables of text, images, videos, and more.
Its features are built around flexibility and collaboration – its powerful sorting capabilities allow users to find exactly what they’re looking for quickly and easily, while its collaborative features enable teams of any size to work together seamlessly on any project.
Pros
Cons
Intuitive and easy-to-use interface
Free plan limits premium features
Powerful search, automation, collaboration tools
Some integrations require paid subscription
Custom views with filtering, sorting, grouping
Mobile app has limited features
Advanced scripting for productivity
Updates cannot be opted out of
Pricing Packages of Airtable :
Airtable offers a Free Plan for individuals or very small teams just getting started with Airtable, and three paid plans i.e. a Plus, Pro, and Enterprise plan. Pricing details of each plan are given below:
Plan
Pricing
Free
$0
Plus
$10 per seat per month when billed annually
Pro
$ 20 per seat per month when billed monthly
Enterprise
Custom Plan
Paymo
Website
www.paymoapp.com
Rating
4.7/5
Free Trial
15 Days
Platforms supported
Web, Android, iPhone/iPad
Paymo – online project management system
Paymo is a popular online project management system that helps teams plan, track, and invoice their work. With Paymo, users can create projects and break them down into tasks, assign them to team members, set deadlines, and track progress. The time tracking feature allows users to record the time they spend on each task, which can then be used to generate invoices for clients. The team collaboration feature allows users to communicate with each other, share files, and collaborate on tasks in real time.
Features of Paymo
Task management
Time tracking
Planning & scheduling
Resource management
File management
Financial management
Client & team collaboration
Customization
Mobile solutions
Analytics & reporting
Invoicing & online payments
Profitability tracking
Pros
Cons
Customizable interface with fields and reports
Wide range of features can overwhelm beginners
Mobile apps for iOS and Android
Customization options may be limited
Integrates with Google Calendar, Trello
Fewer integrations compared to other tools
Pricing Packages of Paymo:
Paymo offers a Free Plan for personal use, and three paid plans i.e. a Starter Plan – A complete suite for freelancers, Small Office Plan – For small teams & departments, and a Business plan – For medium & large teams. Pricing details of each plan are given below:
Plan
Pricing
Free
$0 / user / month
Starter
$4.95 / user / month when billed annually
Small Office
$9.95 / user / month when billed monthly
Business
$20.79 / user / month when billed monthly
Monday.com
Website
Monday.com
Rating
4.6/5
Free Trial
14 Days
Platforms supported
Web, Android, iPhone/iPad
Monday.com – Best Startup Project Management Tool
Organize your enterprise assets with ease using Monday.com which is a is a cloud-based Work OS – a customizable project management platform. With monday.com, you can manage not only your physical assets but also streamline workflows and increase productivity through features such as no-code automations and integrations. Visual boards ensure teamwork alignment and effective collaboration, while dashboards provide a clear overview of progress and outcomes. It has a user interface resembling an Excel spreadsheet and provides robust capabilities for organizing and monitoring daily work processes.
Features of Monday.com
A monday.com board is a digital table used to organize tasks.
Monday’s checklists break down larger tasks into manageable sub-tasks.
Monday offers automation for tasks, including recurring tasks, and improves work processes.
Monday integrates with various external apps to improve data sharing and teamwork within your workplace software.
Monitor and visualize key data and KPIs with Monday’s graphics and tracking features.
Project Management, a quick tutorial | monday.com tutorials
Pros
Cons
Forever free plan available
Difficulty in tracking project goals
Built-in time tracking feature
No option to assign comments to team members
Various board views
Insufficient task dependency capabilities
Monitor progress with Gantt charts
Restricted activity log
Mobile app for remote management
No idea management tools
Pricing Packages of Monday.com:
Monday.com offers a Free Plan, and four paid plans i.e. Basic, Standard, Pro and Enterprise. Pricing details of each plan are given below:
Plan
Pricing
Individual
$0 Free Forever
Basic
$8 / seat / month when billed annually
Standard
$10 / seat / month when billed annually
Pro
$16 / seat / month when billed annually
Enterprise
Custom Price
Jira
Website
Jira
Rating
4.5/5
Free Trial
7 Days
Platforms Supported
Web, Android, iPhone/iPad
Jira – Best Startup Management Software
Jira, part of Atlassian, is a top project and issue-tracking tool for development and technical teams. It helps users plan, track, and complete tasks efficiently, including recurring tasks.
The free plan supports up to 10 users, while paid plans offer AI features to simplify tracking and collaboration. Jira provides multiple views—lists, boards, timelines, and calendars—and includes drag-and-drop forms, automation rules, and many integrations for flexibility.
With mobile apps, you can manage tasks, create issues, track progress, and collaborate from anywhere, with the same features as the web version.
Features of Jira:
Task and project management with support for recurring tasks
Multiple workflow views: lists, boards, timelines, and calendars
AI-powered automation for task tracking and collaboration
Drag-and-drop form builder for custom workflows
Extensive library of integrations with other tools
AI-powered automation for tracking and collaboration
Can feel overwhelming for small teams
Drag-and-drop form builder for custom workflows
Pricing can be high for larger teams
Extensive integrations with other tools
Some features require paid plans
Mobile apps for on-the-go project management
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Customizable dashboards and reporting
—
Pricing Packages of Jira:
Plan
Pricing
Free
$0 for up to 10 users
Standard
$7 / user / month when billed annually
Premium
$14 / user / month when billed annually
Enterprise
Custom pricing
Conclusion
Whether you are a new startup or a freelancer you must need a project management tool to accomplish your short-term goals. There are many different project management tools available, and the right one for your team will depend on the size and complexity of your projects, as well as your team’s specific needs and preferences. Ultimately, the right project management tool can help teams work more efficiently, stay organized, and deliver projects on time and within budget.
FAQ’s
What are project management techniques?
Project management techniques refer to the specific approaches and methods that project managers use to plan, organize, and control projects.
Why project management is important?
Effective project management is essential for the success of any project, large or small. It helps ensure that projects are completed efficiently and effectively and that teams are able to deliver high-quality results that meet the needs of stakeholders.
What are the three main types of project management software?
Three types of project management software include standalone project management software, integrated project management software, and collaboration software.
What are some top project management software tools to use in 2024?
Some popular project management software tools options to use in 2024 include:
Zoho
ClickUp
Scoro
ProofHub
Basecamp
GanttPRO
Redbooth
nTask
Celoxis
Cage
Is project management software secure?
In general, project management software is designed to be secure and protect the confidentiality and integrity of your data. However, it is important to follow best practices such as using strong passwords, enabling two-factor authentication, and using encrypted connections to ensure that your data is secure.
What is project management software for?
Project management software is designed to help businesses and individuals track projects, tasks, and schedules.
Customers are an important aspect of any business, and it’s a crucial task to maintain a good customer relationship. Customer Relationship Management (CRM) is a system or software that helps businesses manage and analyze customer interactions and data throughout the customer lifecycle. The goal of CRM is to improve business relationships with customers, help in customer retention, and drive sales growth.
CRM tools are used to store and manage customer data, track customer interactions and interactions, and provide actionable insights to help businesses improve their customer relationships. This can include information about customers’ past purchases, their preferences and behaviors, and any interactions with customer service representatives.
CRM tools can also include tools for automating and streamlining business processes, such as sales forecasting, marketing campaigns, and lead management. By using a CRM system, businesses can more effectively target and personalize their marketing efforts, as well as improve their customer service and support. As CRM is an essential part of any business, here are the top Customer Relationship Management tools for businesses.
5 Best CRM software
The Best Customer Relationship Management (CRM) Tools for Businesses:
Here is the list of top CRM software tools to fulfill various business needs in 2025:
IT financial management, cost transparency, budgeting
Custom pricing (enterprise)
Zoho CRM Software
Rating
4/5
Mobile Access
Android and iOS
Free Trial
30 Days
Zoho Customer Relationship Management Tools
Zoho CRM is a cloud-based Customer Relationship Management tool, known for empowering organizations with a complete customer relationship lifecycle management solution. It is workable for both small and large businesses. It also comes with a free trial version. This CRM tool is extremely customizable, and smoothly runs with all other apps. The other app features include lead generation and qualification, pipeline analysis, competitive analysis, a single database, offers parent-child relationships between customer accounts and their subsidiaries, creating forms with no coding, uploading forms live instantly, etc.
Pricing Details of Zoho CRM:
There is a free edition and four paid plans, i.e, Standard, Professional, Enterprise, and Ultimate.
Hubspot CRMwas the winner of the Expert Choice award in 2018, due to its top-class CRM services. It is built as a platform that allows the sales team to get started quickly without making much of changes in their existing workflow.
It is very helpful in creating beautiful contact and company profiles, by keeping a neat organization of every detail from the customer’s communication that has a connection with the company. The features include customizing views, website integration, social media, CRM details, email connections, phone integration, deal and task board, etc.
Pricing Details of HubSpot CRM:
There is a free edition and four paid plans, i.e, Starter, Basic, Professional, and Enterprise.
Starter
$50/month
Basic
$200/month
Professional
$800/month
Enterprise
$2400/month
Salesforce CRM
Rating
4.3/5
Mobile Access
Android and iOS
Free Trial
14-30 days
Salesforce Customer Relationship Tools
Salesforce CRM is a cloud-based customer relationship management software platform that helps businesses manage and track customer interactions, sales, and marketing efforts.
The features include account and contact management, lead management, sales forecasting, contact manager, file sharing, campaign influence, calendar, case management, lightning speed solutions, and much more.
The platform also offers a range of customizable tools for customer service, analytics, and collaboration. Salesforce CRM can be used by businesses of all sizes and industries, and it is available in various subscription plans to meet the needs of different organizations.
Pricing Details of Salesforce CRM:
The CRM tool has a Free trial and four paid packages i.e, Lightning Essentials($25/user/month), Lightning Professional ($75/user/month), Lightning Enterprise($150/user/month), and Lightning Unlimited ($300 /user/month).
Pipedrive is the winner of the Expert’s Choice Award 2018. It is listed under the top customer relationship management (CRM) tools designed to help businesses manage and track their sales and customer interactions.
The website is built for salespeople and hardcore web app developers.It is a very friendly CRM platform and can be fully mobile-optimized, and can easily integrates its Google Calendar, Google Contacts, and other Google apps.
It offers a range of features such as lead and opportunity management, pipeline visualization, task and calendar management, goal setting, contact history, and integration with other tools such as email and social media.
With Pipedrive, users can create and manage deals, track customer interactions, set reminders and deadlines, and analyze sales performance. It also allows users to customize the CRM system to fit their specific business needs and workflow.
Pricing Details of the Pipedrive CRM Tool:
This tool offers a 14-day free trial and has three best packages, i.e, Essential($9.90/user/month), Advanced ($19.90/user/month), and Professional ($39.90/user/month) when billed annually.
The Creatio CRM tool is known for being an out-of-the-box customer relationship management (CRM) tool that helps streamline company processes, boost employee productivity, and also to organize CRM data. There are several modules available: Marketing Creatio, Sales Creatio, and Service Creatio, where each module has specialized tools for specific departments.
The features include customer data management, system integration, lead management, time management, sales management tools, communication tools, sales management features, document management compatible with MS Word, knowledge management offline, etc.
Pricing Details of CreatioCRM Software:
The tool offers 14 14-day free trial. And, its pricing plan is divided into three sections: Sales (an end-to-end platform to automate sales processes of any type with no-code), Marketing (a ready-to-use platform to automate marketing campaigns and lead management workflows with no-code), and Service Module (an omnichannel platform to automate customer service workflows of any complexity with no-code). Pricing details for each module are given below:
Freshsales is the winner of the Great User Experience Award 2017. It is listed as a high-quality CRM software tool that is designed for high-velocity teams to keep track of contacts and also solve their inquiries.
It offers a wide range of features, including contact details, communication history, and notes about interactions with customers. It also includes a range of sales and marketing tools, such as lead capture forms, email campaigns, and automated workflows to help businesses manage their sales pipelines and nurture leads.
In addition to its sales and marketing capabilities, Freshsales also offers a range of customer support tools, including a ticketing system and a live chat feature, to help businesses provide timely and efficient support to their customers.
Overall, Freshsales is a comprehensive CRM platform that can help businesses manage and grow their customer relationships by providing a central hub for storing and organizing customer data and communication, as well as a range of tools to support sales, marketing, and customer support efforts.
Pricing Details of Freshsales CRM Software:
The tool offers a free trial for 21 days. Other pricing plans include Growth, Pro, and Enterprise.
Growth
Rs 999/month, billed annually
Pro
Rs 2,799/month, billed annually
Enterprise
Rs 4,999/month, billed annually
vCITA
Rating
4.4/5
Mobile Access
Android and iOS
Free Trial
14 days
vCITA – top customer relationship management) software
vCITA is a customer relationship management (CRM) tool that helps small businesses and freelancers manage their customer interactions and schedule appointments. It is used by professionals such as lawyers, accountants, fitness trainers, photographers, and more. It provides a range of features designed to streamline and automate various aspects of customer management, including appointment scheduling, invoicing, client communication, and task management.
Overall, vCITA is a comprehensive CRM software that can help small businesses automate their customer management processes.
Pricing Details of vCITA CRM Software:
The tool offers a 14-day free trial and has three pricing tools: Essentials ($19/month), Business ($45/month), and Platinum ($75/month).
EngageBay is a customer relationship management (CRM) platform that helps businesses manage and organize their customer interactions and data by integrating sales, marketing, and service activities in one place. Its primary purpose is to generate leads and get loyal supporters. The features include sales and marketing automation. contact management, Facebook Ads, analytics, ticket management, email marketing, social media management, live chats, lead generation and nurturing, customer service and support, and analytics and reporting.
Introduction to EngageBay CRM platform
Pricing Details of EngageBay CRM Software:
EngageBay offers a free trial and three paid plans: a basic, growth, and a Pro plan.
Zendesk is a customer service-focused CRM designed to make customer support simple and efficient. It offers an advanced ticketing system with automated routing and SLAs, self-service portals where customers can find answers on their own, and AI-powered bots that handle routine queries. Businesses can also use their analytics and customizable dashboards to track performance and gain insights. Plus, Zendesk integrates easily with popular tools like Salesforce, Shopify, and Slack, making it a complete solution for customer support and sales automation.
Pricing of Zendesk CRM Software:
Suite Team
$19/agent/month, billed annually
Suite Growth
$55/agent/month, billed annually
Suite Pro
$115/agent/month, billed annually
Apptivo
Rating
4.4/5
Mobile Access
Web-based (Cloud)
Free Trial
Not Available
Apptio – CRM platform
Apptio may not be as well-known as Zoho or Salesforce, but it works just as well and offers users plenty of flexibility at a lower price. It brought together useful apps like Office 365, G Suite, Dropbox, and PayPal in one place, making it easier to manage everything. A free version was available for up to 3 users, while paid plans started from just $8 a month. People could use Apptivo on Mac, Windows, mobile phones, or directly on the web, and 24/7 online support was also provided to help whenever needed.
Pricing of Apptivo CRM Software
Plan
Pricing
Costing Essentials
~$80,040/year for managing up to $25M in IT spend
Costing Standard
~$110,040/year for managing up to $25M in IT spend
Conclusion
Choosing the right CRM software can make a huge difference in how efficiently your business manages customer relationships, sales, and support. Each tool has its strengths; some excel in automation, others in customization or affordability. By understanding your business needs, team size, and budget, you can pick a CRM that not only organizes your customer data but also drives growth, improves customer satisfaction, and saves time. Investing in the right CRM is a strategic move that invests in the long-term success of your business.
FAQs
What is CRM?
CRM stands for “Customer Relationship Management” and refers to all strategies, techniques, tools, and technologies used by enterprises for developing, retaining, and acquiring customers.
What are the best customer relationship management (CRM) software platform in 2025?
The Top-Rated CRM software product for 2025 includes:
Zoho CRM
Hubspot CRM
Salesforce CRM
Pipedrive
Creatio CRM
Freshsales
vCITA
EngageBay
How much does a CRM system cost?
Most CRM tools range from $10 up to hundreds of dollars per user per month. The more expensive plans usually have much more advanced features and increased access to customer support.
What are the 4 pillars of CRM?
Workforce, Strategy, Processes and Technology constitute the four pillars of CRM.
What is a CRM framework?
The customer relationship management framework is the way in which companies manage their customers.
Should I consider a free CRM tool?
If you have a small business with basic customer relationship management needs, a free CRM may be sufficient. However, if you have a larger business with more complex customer relationship management requirements, a paid CRM with more advanced features and support may be a better choice.
What other tools integrate with CRM software?
There are a wide variety of tools that can integrate with CRM software to enhance its functionality and enable businesses to more effectively manage their customer relationships. Some examples of tools that commonly integrate with CRM software include marketing automation, project management, social media, email marketing, financial tools, customer service, and support tools.
Business owners should consistently seek out technology that can enhance the productivity of their business and employees. While computers and smartphones offer built-in calendar functions, they may not always be the optimal choice for you or your business. Fortunately, there are plenty of alternative options available. Shared calendar apps, for instance, facilitate seamless collaboration with colleagues and simplify the process of scheduling meetings.
A calendar serves as a vital tool for small business owners, freelancers, and entrepreneurs. An efficiently organized calendar is essential for staying on top of your commitments and knowing where you need to be and what you need to accomplish. Unless you operate in an extremely fast-paced industry, chances are you’ll have to schedule important calls days or even weeks in advance. To ensure that you remain available during critical times, you require a reliable system—relying on your memory alone won’t suffice, which is where your calendar becomes invaluable.
Effectively managing the time and tasks of your remote team is equally crucial, just as it is for any other team. You want to make your remote team feel like integral parts of your organization and demonstrate their significance in the grand scheme of things. Keeping things simple is key to motivating them, avoiding scheduling conflicts, and optimizing productivity. While we’ll touch on only a few pointers here, let’s delve into some of the top shared calendar tools that can help you organize, lead, and maintain the productivity, morale, and inspiration of your remote team.
Top Shared Calendar Apps in 2025
With all this in mind, we’re going to have a look at some of the best shared online calendar and scheduling apps available.
Niku Mandal
