An invoice is a commercial document that itemizes and records a transaction between a buyer and a seller. Now creating an invoice can be very time-consuming, as one has to write down one’s information and the client’s information, set the currency, indicate the date of the invoice, etc. One needs to make sure that the client’s bills are accurate and generated quickly which again takes a lot of time. So, the process is too lengthy, and now to reduce the work, comes the use of the best billing and invoicing software. If you are fed up with manual invoicing or want to automate the accounting of your business. Then, below we’ve listed the best software for billing and invoice to choose from.
Every year the number of small businesses and freelancers is increasing and with this increasing number of businesses, the need for invoicing software has also raised. According to Upwork, in 2017 there were over 57.3 million people freelancing and most of the freelancers are likely to freelance by 2027. Most freelancers and small businesses use electronic invoices as it reduces the cost by 60-80%. We need business software that can create invoices.
We are living in a digital era where most of the thing we come across in our day-to-day life is now becoming digital. Electronic invoicing is playing an important role, as this invoicing software is now able to automate pretty much everything and make it ‘paperless’ when it comes to accounting. With the help of these tools, you will be able to get payments faster which will help you to reinvest money in your business quicker and respond faster to the fastest-growing market. So, if you want to automate the accounting of your business then, below we’ve listed the best billing and invoice that can help businesses streamline their billing and invoicing processes, saving time and improving efficiency.
Best Billing and Invoicing Software for 2023
- Zoho Invoice
- Vyapar
- FreshBooks
- QuickBooks Enterprise
- Invoice Quickly
- Wave
- Xero
- Brightbook
- InvoiceOcean
- Logaster Invoice Generator
- Invoice At Once
- Tipalti
Zoho Invoice
| Rating | 4.6/5 |
|---|---|
| Best For | Small Business Owner |
| Deployment | Cloud, SaaS, Web-Based, Desktop (Mac, Linux, Chromebook and Windows), Mobile (Android, iPhone, iPad) |
Zoho Invoice is a user-friendly billing and invoicing software that allows you to track time, create customized invoices, and receive payments quickly. It is a cloud invoicing system designed to meet in particular the needs of small and developing businesses, hence it is a great software for crafting and distributing invoices. Zoho Invoice is quick and on-point and enables facilitated time tracking, online payment acceptance, automated reminders, etc.
Features offered by Zoho Invoice
- A wide range of invoice templates is available that can be easily customized according to your need.
- Facility to automatically collect recurring payments.
- Automated payment reminders to customers to ensure timely payments.
- Different currency and language options to bill your customers.
- Converts Your estimates into invoices in a single click.
- Customer portal to empower your clients with all the transactions in one place.
- Charge your customer automatically using their card details with the Auto charge feature.
- Easy Integration with all Zoho and third-party tools like Slack, Google workspace, Dropbox, Evernote, and much more.
Pros:
- Multiple payments option
- Customer support in 10+ languages
- Invoice Scheduling
- Easy refund and advance payments
- 30+ reports to provide detailed insights
- Mobile app is available
- Simple interface
- 100% Free to use
Cons:
- Software is a little bit complicated for beginners
- Complexity in changing dual-language invoice
Pricing Plans
Zoho Invoice is 100% free billing and invoicing software offering everything a small business needs.
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Vyapar
| Rating | 4.4/5 |
|---|---|
| Best For | Small and Medium Indian Market |
| Deployment | Desktop (Windows), On-Premise (Windows), Mobile (Android) |
Vyapar is a business management app designed for small and medium-sized Indian business owners. It enables you to manage invoices/receipts, estimates, payments, inventory, clients, and more. Vyapar is GST compatible so it allows you to create and share GST-compliant invoices and tally them, generate precise financial reports, calculate taxes automatically, and also file GST tax returns. One can check inventory instantly, see their stock status live, enable low-stock alerts, and track complete inventory quantity and stock value along with information like expiry date, batch number, and more. It has both mobile and desktop versions.
Features offered by Vyapar
- Creates professional invoices that help to establish brand identity.
- The software can be used online as well as offline without any interruptions.
- More than 10 invoice and billing templates to create professional invoices.
- Basic accounting features can be utilized free of cost with the robust android app.
- Features like inventory tracking keep you informed about the available stock.
- It helps to prepare GST reports based on all the transactions you’ve made on the software.
- Capability to generate 37+ business reports that provide an overview of your business health.
- Both online and offline payments can easily be managed and tracked.
- The online store feature launches your business online within a few hours.
Pros:
- Android and windows software is available.
- 15-day free trial on the premium plan.
- Line inventory status.
- Automatic data backup.
- Simple and modern interface.
- Mobile app is available.
- Multiple payments option.
Cons:
- Live support is not available.
- Only works on a single system.
Pricing Plans
Vyapar Mobile App (Basic Version) is completely free of cost. Its paid plans pricing is given below:
| Plan | Price |
|---|---|
| Basic Plan (Only Desktop) | ₹1799 Device/Year |
| Basic Plan (Desktop + Mobile) | ₹2159 Device/Year |
| Saver Plan (Only Desktop) | ₹3449 Device/Year |
| Saver Plan (Desktop + Mobile) | ₹4124 Device/Year |
| Only Mobile Plans (Basic) | ₹539 Device/Year |
| Only Mobile Plans (Saver) | ₹1012 Device/Year |
FreshBooks
| Rating | 4.5/5 |
|---|---|
| Best For | Large enterprises that require many features |
| Deployment | Cloud, SaaS, Web-Based, Desktop (Mac, Windows), Mobile (Android, iPhone, iPad) |
FreshBooks is a smart accounting solution now being used by 5 million business and freelance accountants worldwide. FreshBooks is the holder of “Finances Online’s Best Accounting Award” for 2018 and also has the highest customer satisfaction reviews. With FreshBooks, one can collect payments online via PayPal, Google Checkout, or any Credit Card. It is a reliable and fast accounting tool that allows complex financial management into an enjoyable experience as it makes creating professional-looking invoices a matter of a few clicks. FreshBooks’ auto-billing feature allows you to generate invoices and charge your customers’ credit cards on a regular basis by creating recurring profiles. It is also available for both Android and iOS, allowing the user to run business everywhere, using mobile devices.
Features offered by FreshBooks
- Automated late payment reminders to customers whenever a payment is delayed.
- Time tracking feature to calculate working hours and accurate billing in the invoice.
- Easy collaboration with clients and teams with project management features.
- A robust dashboard that gives a quick overview of your business performance.
- Automatic smart mobile scanning helps you to scan the bills and capture the transaction so that you do not need to enter manually.
- Connect all your bank accounts and credit cards in one place and it will automatically import the expenses to avoid manual entry.
- Cloud storage is available to store all the receipts online.
- Loaded with all the basic accounting features like double-entry accounting, balance sheet, trial balance, chart of accounts, and much more.
Pros:
- Mobile app is available
- Automated payments
- Automated bank reconciliation
- Excellent support
- Interactive interface
- Automatic tax calculation
Cons:
- Doesn’t generate tax reports
- Software crashes sometimes
Pricing Plans
FreshBooks offers a 30-day Free Trial. And, paid plan details are given below:
| Plan | Customer | Price |
|---|---|---|
| Lite | 5 | $4.5/month or $130.50/year (10% off) |
| Plus | 50 | $9.00/month or $261.00/year (10% off) |
| Premium | Unlimited Billable Clients | $16.50/month or $478.50/year (10% off) |
| Select | Unlimited Billable Clients | Custom Pricing |
Niku Mandal
QuickBooks Enterprise
| Rating | 4.5/5 |
|---|---|
| Best For | Small to Mid-Sized Product-Based Businesses |
| Deployment | Cloud, SaaS, Web-Based, Desktop (Mac, Windows), On-Premise (Windows, Linux) |
QuickBooks Enterprise is an end-to-end accounting and business management solution to cater to the needs of high-growth businesses. The platform offers a robust set of functionalities that keeps the user or the firm at the best of their finances. One can get access to sales and customer management and also gets to handle the invoices easily. QuickBooks Enterprise offers a fully integrated solution and can support up to 40 users, plus offers more than 200 3rd party integrations, automated reporting, user-friendly interface to deliver greater functionality.
Features offered by QuickBooks Enterprise
- Personalized insights into reports such as profit and loss, balance sheet, trial balance, chart of accounts, and much more.
- Every transaction is automatically categorized in an organized manner.
- Customize your invoice that conveys your brand image by adding a logo and brand color.
- Real-time alert of the invoice, when it is viewed and paid.
- It empowers your customer to pay the invoice amount by setting up a payment button.
- The split-up payment feature enables you to charge a client based on the progress of the project.
- Automated expense categorization by connecting bank accounts, credit cards, square, and PayPal into QuickBooks.
- Resources like articles, video tutorials, webinars, and online communities are available to enhance your knowledge to use the software effectively.
Pros:
- Automated payment reminder
- Mobile app is available
- Custom access to multiple users
- MailChimp and third-party integration
- Excellent support
- 30-day free trial
Cons:
- Payroll plans at additional cost
- Complex pricing structure
- Limitation on the number of users
Pricing Plans
QuickBooks Enterprise has three paid plans, Gold, Platinum, and Diamond, each plan offers a free product tour. Pricing details of each plan are given below:
| Plan | Price |
|---|---|
| Gold | $1740/year |
| Platinum | $2140/year |
| Diamond | $4200/year |
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Invoice Quickly
| Rating | 4.2/5 |
|---|---|
| Best For | Small Businesses, Freelancers and Agency Owners |
| Deployment | Cloud, SaaS, Web-Based |
Invoice Quickly is an online invoicing software solution designed to help entrepreneurs, freelancers, business owners, and other professionals manage their billing. It allows the user to create invoice templates and then download them later as PDFs. With Invoice Quickly, you can customize the invoices with a log, indicating the client’s and also the user’s personal information, setting the currency, and including the product’s or service’s description, along with the bill. It is a very easy software to use as one has to spend less time on paperwork and spreadsheets while creating invoices or bills.
Features offered by Invoice Quickly
- The customizable invoice with automated payment reminder, due date setup, and integrated payment.
- Professionally designed estimate templates that can be easily customized.
- Ability to convert the approved quotes into invoices in a single click.
- Facility to attach important files and documents in estimates.
- Recurring invoice feature that automates the process of billing.
- Email templates that are customizable based on your brand image.
Pros:
- Automatic tax calculation
- Expense categorization
- Sharable link to view estimates online
- Mobile app is available
- 256-bit SSL encryption security
- 30-day free trial
- Easy-to-use interface
Cons:
- Lack of video tutorials to use the app
- Fewer integration options
Pricing Plans
Invoice Quickly offers a Free plan and has two pricing plans which are Pro Plan and Premium Plan. Pricing details of each plan are given below:
| Plan | Clients | Price |
|---|---|---|
| Pro | 15 | $10/month or $99.99/year |
| Premium | Unlimited | $20/month or $200/year |
Wave
| Rating | 4.4/5 |
|---|---|
| Best For | Easy and Free Invoicing Software |
| Deployment | Cloud, SaaS, Web-Based, Mobile (Android, iPhone) |
Wave is a 100% free invoice generator that aims to support small business owners. It is an award-winning financial software specially designed for entrepreneurs, it is one of the most useful invoicing and accounting tools for small businesses and also freelancers. As a cloud-based software, it helps to generate and send out invoices, generate reports about your finances, perform accounting, payroll checks, track receipts, scan receipts, etc. Wave is totally free and can be used for an unlimited number of users, guest collaborators, and income & expense tracking.
Features offered by Wave
- Easy switch between manual billing and automatic billing based on your need.
- Auto sync of all the invoices and payments made through the software.
- Easy tracking of payments to automate the process and build a healthy customer experience.
- Notification alert of every viewed, opened and paid invoice.
- Web-based software, so that you can access it anywhere, anytime with an internet connection and browser.
- Facility to automate the whole billing journey with the help of invoice recurring features.
- Intuitive dashboard that gives a quick insight into the business finances.
Pros:
- Personalized help from wave advisors
- Invoicing, accounting, and banking are 100% free
- Simple and easy-to-use interface
- 256-bit SSL encryption to ensure safety
- Mobile app available
- 30-day free trial on paid features
Cons:
- The software is glitchy sometimes
- PayPal import was abandoned
Niku Mandal
Xero
| Rating | 4.4/5 |
|---|---|
| Best For | Accountants and Bookkeepers |
| Deployment | Cloud, SaaS, Web-Based, Mobile (Android, iPhone, iPad) |
Xero is one of the leading names on the list of invoicing and accounting software designed for small business owners and accountants. Xero focuses on the customer experience and also it comes with a 30-day free trial version to check by the users. Their goal is to help small businesses thrive, offering a broad range of features designed with their success in mind. This tool provides 24/7 support and allows for unlimited users, helping you boost your business without wasting time. Xero allows you to quickly send bulk invoices to customers, saving you time. It’s interesting to note that you can be alerted when invoices are opened! Xero is easy to set up and comes with many features such as streamlined transactions, financial health monitoring, inventory management, and also a large number of useful integrations.
Features offered by Xero
- Professional-looking invoices with a pay now button to accept payment on the go.
- Payment reminders to the customers before and after the due date.
- Easy quote creation and seamless conversation into invoices when it is approved.
- Feature to send multiple invoices by combining them into pdf and sending it via email.
- Store and manage all your bills payable in a single place and set them on a priority basis.
- Easy Integration with gusto to manage employees’ payroll through a single platform.
- Varieties of reports are available to view and share the financial health of the business.
Pros:
- Easy-to-use interface
- Mobile app available
- Wide range of third-party integration
- Multiple user collaboration
- Hubdoc to capture data automatically
- 30-day free trial
- Inbuilt payment option in online invoice
Cons:
- Only online support is available via chat
- Need to purchase payroll separately
- Free plan is not available
Pricing Plans
Xero has three paid plans, Early, Growing, and Established. Pricing details of each plan are given below:
| Plan | Price |
|---|---|
| Early | $13/month |
| Growing | $37/month |
| Established | $70/month |
Brightbook
| Rating | 4.5/5 |
|---|---|
| Best For | Creative Professionals and Companies |
| Deployment | Cloud, SaaS, Web-Based |
Brightbook is a cloud-based financial management and invoicing system that provides basic features. Brightbook allows managing the invoices and accounting for multiple companies and accounts, and most importantly it is Free. Brightbook allows the user to calculate profits and losses, generate tax reports, get insights into how much money the clients owe the user, and create and send professional-looking branded invoices for the clients. One can add multiple users and select who can see what, adding an extra addition to privacy and security. It allows the user to create invoices from the client’s quotes, once one receives a quote it can be converted into an invoice in just one click. The unique features of Brightbook make it one of the most valuable and popular tools for small businesses, startups, freelancers, contractors, etc.
Features offered by Brightbook
- Quotes to invoice conversion once approved by the client.
- Multiple currencies to bill your client in their currency and seamlessly change the currency whenever you want.
- Send an email to your client consisting of a bill, right from your dashboard.
- PayPal integration to receive payments of the invoice.
- Visual representation of bills and expenses with the tag of paid and unpaid.
- Graphical charts that show the statistics of business cash flow.
- All the data is stored on the cloud with bank-level encryption.
Pros:
- APIs Integration
- Multiple user access
- Quick Cash Flow insights
- Budgeting and forecasting
- Free to use
Cons:
- Confusing user interface
- Only desktop app is available
- No third-party integration
InvoiceOcean
| Rating | 4.9/5 |
|---|---|
| Best For | Small businesses, entrepreneurs, freelancers and enterprises. |
| Deployment | Cloud, SaaS, Web-Based, Mobile(iPhone, iPad) |
InvoiceOcean is online invoicing software that focuses on speed as one can create professional-looking and accurate invoices in just 30 seconds, making it a big-time savior. Once the invoice is generated, one can send the link within an e-mail to the client, directly via the software and then the client can view it online or can download it as a PDF. The software automates the creation of invoices by providing auto-completion based on the data that the user has entered and also adds pre-defined VAT rates, as one picks up a suitable rate.
Features offered by InvoiceOcean
- Billing in almost all major currencies and supports 29 different languages.
- Automatically fills all the client information just by entering the client’s tax id.
- Allow Multiple users to access the software with limited control.
- Recurring invoices to the client on a specific date in a preset format.
- The online payment button to each invoice empowers the customer to pay their bill seamlessly.
- Wide range of financial reports with charts and graphs.
- It supports all major world currencies and can also issue bilingual invoices.
Pros:
- 30-day free trial
- User-friendly interface
- Mobile app is also available
- Integration with major payment and e-commerce sites
- Knowledge base to help use the software efficiently
Cons:
- Poor support
- Limit on number of users
Pricing Plans
InvoiceOcean has one free plan which is limited up to 3 invoices per month and three paid plans Basic, Professional, and Enterprise. The Professional plan is the most popular plan which offers unlimited invoices and estimates.
| Plan | Customer | Price |
|---|---|---|
| Free | 3 | $0/month |
| Basic | Unlimited | $7.2/month |
| Professional | Unlimited | $14.40/month |
| Enterprise | Unlimited | $25.60/month |
Logaster Invoice Generator
| Rating | 3.4/5 |
|---|---|
| Best For | Create Invoices Online Easily |
| Deployment | Cloud, SaaS, Web-Based, Mobile(iPhone, Android, iPad) |
Logaster is a European company that provides branding services to its clients. Their product list includes a Free invoice generator. Logaster’s Invoice Generator is an effective invoice generator. They provide very simple templates making it easy for people to create one. You can choose from multiple templates for your different needs. Logaster lets you easily customize the template and create unlimited Free invoices to send to your clients.
Features offered by Logaster Invoice Generator
- List of invoice templates to customize according to the brand image.
- Inbuilt feature to create logo on the go and upload it to your invoice.
- Easy to send invoices in the form of pdf.
Pros:
- Free of cost
- Quick Invoice generation
- Built-in logo generator
Cons:
- Features are limited to the invoice creation
- Poor user interface
Niku Mandal
Invoice At Once
| Rating | 4.5/5 |
|---|---|
| Best For | Freelancers and Independent Workers |
| Deployment | NA |
InvoiceAtOnce is a free invoice generator that allows users to create professional invoices quickly and easily. With InvoiceAtOnce, users can create invoices in a variety of formats, including PDF, Excel, and Word. The platform also offers customizable templates and the ability to add logos and other branding elements to invoices.
One of the key features of InvoiceAtOnce is its simplicity. The platform has a user-friendly interface that makes it easy for users to create invoices with just a few clicks. Users can enter their business details, add line items and taxes, and choose from a range of payment options. InvoiceAtOnce also allows users to send invoices directly to their clients via email, making it easy to get paid quickly.
Features offered by Invoice At Once
- Template customization by uploading the company’s logo and changing the color.
- Easy to create an invoice just by filling the basic details.
- Simple to download and email the invoice in a single click.
Pros:
- 100% free to use
- Option to choose currency and font
Cons:
- No additional features except generating invoices
- Poor interface and irritating ads
- No support
Tipalti
| Rating | 4.7/5 |
|---|---|
| Best For | Companies with Complexities |
| Deployment | Cloud, SaaS, Web-Based, Desktop (Windows, Mac, Linux), Mobile (Android, iPhone, iPad) |
Tipalti provides a unified cloud platform that automates the majority of your global payables operations, allowing you to drastically reduce the amount of time spent managing supplier payments. It is another popular platform for billing and invoice alternatives that works for best-in-breed financial management practices to keep the business in the customers’ loop. Tipalti is known for tackling problems such as late payments, administrative overload, non-compliance, etc. The software allows for streamlining the way users make payments to customers, partners, vendors, and all other people affiliated across 190 countries across the world, making it a popular platform to use for invoicing and billing. Tipalti provides payment automation, a supplier management portal, simplified management, a KPMG-certified app, etc.
Features offered by Tipalti
- It provides the flexibility to suppliers to upload the bill via email or your portal.
- Optical character recognition technology automatically captures data from invoices to avoid manual work.
- Ability to make payments of multiple invoices by making a group of invoices.
- 6 payment methods to send money in 120 currencies.
- Consolidated reports of different financial statements in one place
Pros:
- Fraud detection
- Easy integration with accounting and ERP tools
- Drag and drop interface
- Instant payment reconciliation
Cons:
- Features are complex to understand for beginners.
- No free trial.
Pricing Plans
| Plan | Price |
|---|---|
| Tipalti Express | $149/month |
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Conclusion
Using billing and invoicing software can be a valuable investment for businesses of all sizes. It can help streamline billing and invoicing processes, improve accuracy, facilitate expense tracking, and enhance the professional appearance of the business.
There are many different billing and invoicing software options available, so it’s important to choose one that meets the needs of your business. Some things to consider when choosing billing and invoicing software include the price, the features offered, and the level of integration with other business tools (such as accounting software). By carefully evaluating the options available and selecting the right software for their needs, businesses can effectively manage their billing and invoicing and save time and resources in the process.
FAQs
What is billing and invoicing software?
Billing and invoicing software is a tool that helps businesses create and send invoices, as well as track payments and expenses. It can be used to automate many of the tasks associated with billing and invoicing, saving time and improving efficiency.
Why are billing and invoicing software important for businesses?
Billing and invoicing software can help businesses streamline their billing and invoicing processes, reducing the time and effort required to manage these tasks. It can also improve the accuracy of invoices and enhance the professional appearance of the business.
What should I consider when choosing billing and invoicing software?
When choosing billing and invoicing software, you should consider the price, the features offered, and the level of integration with other business tools (such as accounting software). You should also consider the specific needs of your business and choose software that meets those needs.
Are there any free billing and invoicing software options available?
Yes, there are some free billing and invoicing software options available. However, these may have limited features and may not be suitable for all businesses. It is important to carefully evaluate the options and choose the software that best meets the needs of your business.
Can billing and invoicing software be used for businesses of all sizes?
Yes, billing and invoicing software can be used by businesses of all sizes, from small startups to large enterprises. There are many different options available, so businesses can choose the software that best meets their needs.
What are some of the best Software for invoicing?
For small businesses, Wave Invoicing, Zoho Books, and Simplybill are the best options available, while Scoro, FreshBooks and Sage provide comprehensive solutions for larger enterprises.
