Top Free Shared Calendar Apps for Business | Best Shareable & Group Calendar Solutions

Business owners should consistently seek out technology that can enhance the productivity of their business and employees. While computers and smartphones offer built-in calendar functions, they may not always be the optimal choice for you or your business. Fortunately, there are plenty of alternative options available. Shared calendar apps, for instance, facilitate seamless collaboration with colleagues and simplify the process of scheduling meetings.

A calendar serves as a vital tool for small business owners, freelancers, and entrepreneurs. An efficiently organized calendar is essential for staying on top of your commitments and knowing where you need to be and what you need to accomplish. Unless you operate in an extremely fast-paced industry, chances are you’ll have to schedule important calls days or even weeks in advance. To ensure that you remain available during critical times, you require a reliable system—relying on your memory alone won’t suffice, which is where your calendar becomes invaluable.

Effectively managing the time and tasks of your remote team is equally crucial, just as it is for any other team. You want to make your remote team feel like integral parts of your organization and demonstrate their significance in the grand scheme of things. Keeping things simple is key to motivating them, avoiding scheduling conflicts, and optimizing productivity. While we’ll touch on only a few pointers here, let’s delve into some of the top shared calendar tools that can help you organize, lead, and maintain the productivity, morale, and inspiration of your remote team.

Top Shared Calendar Apps in 2025

With all this in mind, we’re going to have a look at some of the best shared online calendar and scheduling apps available.

Google Calendar
Calendly
Microsoft’s Outlook Calendar
Asana
Apple’s iCloud Calendar
Calendar
Teamup
TimeTree
Toggl Plan
Fantastical Calendar

Google Calendar

By default, Google Calendar stands out as the premier shared calendar app online. It’s the go-to choice for many users, particularly if you simply need an online calendar. There are almost no reasons not to opt for it. With Google Calendar, you have the flexibility to maintain a public work calendar visible to everyone in the office, as well as a private one exclusively shared between you and your co-founder. You can personalize it to suit your preferences and needs. Additionally, Google Calendar can serve as the backend for any other calendar you wish to utilize. With services like IFTTT, you can easily sync your reminders, memos, and various other items to your Google Calendar.

One of the standout features of Google Calendar is its platform agnosticism. You can access it from any web browser, making it accessible to teams using different devices. Rest assured that everyone will be able to use it seamlessly. It is one of the best and free calendar sharing app. Moreover, Google Calendar is available for free as part of everyone’s Google Account. If you’re already subscribed to Google Apps for running your email on your domain, Google Calendar is included in the package, so you’re already paying for its benefits.

Google Calendar Pricing

Google Calendar is Free to use.

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Calendly

Calendly is a sophisticated scheduling software designed to streamline the process of arranging meetings. By seamlessly integrating with your calendar, it automates the task of checking your availability, reducing the need for extensive email exchanges. Its notable features include the ability to incorporate buffer time between meetings, automatic time zone detection, compatibility with popular apps like 0, GoToMeeting, and Zapier, as well as its scalability to accommodate growing teams.

Calendly offers both a free and a paid version. With the free version, you can utilize one category for scheduling, while the paid version enables you to set up multiple categories. Additionally, the paid version allows you to personalize the URL for a more customized experience. One particularly favored feature of Calendly is its seamless synchronization with Google Calendar. You can schedule personal appointments directly in Google Calendar without the need to update your schedule on Calendly separately. Moreover, the program integrates smoothly with Outlook, Office 365, and iCloud calendars, further enhancing its versatility and compatibility.

Calendly Pricing

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Microsoft’s Outlook Calendar

Outlook emerges as a significant rival to Google Calendar, particularly in the business realm, owing to its widespread usage and familiarity. With Outlook, users who have an Exchange, Office 365, or Outlook account can effortlessly share their calendars with others. Additionally, it allows the creation of separate calendars for specific projects, which can be shared with colleagues. Outlook’s calendar functionality closely resembles that of Google Calendar, but it goes the extra mile in certain aspects.

One notable advantage of Outlook is its seamless integration with the email app, enabling users to conveniently view both their calendar and emails in one unified interface. Furthermore, the integration with the broader Office suite enhances productivity by enabling the sharing of attachments directly from OneDrive, accessing contacts, and viewing LinkedIn profiles.

However, the primary drawback of Outlook lies in its pricing. It is bundled as part of Microsoft’s Office 365 subscriptions, which start at $5/month/user. This can be considered a significant investment for a new calendar app, especially when there are competent free alternatives available in the market.

Microsoft’s Outlook Calendar Pricing

Microsoft Outlook Calendar is a part of the Microsoft 365 suite of productivity tools. Here are the available subscription options:

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Asana

Asana surpasses the functionality of a typical shared calendar app by offering comprehensive project and task management capabilities. While it includes calendar features, it goes beyond that to facilitate seamless team collaboration and project organization. The Timeline feature in Asana provides a holistic view of every aspect of a project, allowing you to understand how all the pieces fit together and enabling effective change tracking. Moreover, Asana boasts a mobile app and offers integration with over 100 other tools and platforms, enhancing its versatility and adaptability.

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Asana Pricing

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Apple’s iCloud Calendar

iCloud goes beyond being a mere storage service, as it offers a user-friendly calendar that seamlessly integrates with all Apple devices. The iCloud calendar app facilitates efficient scheduling, information sharing, and communication among team members. Additionally, you can quickly switch to the “Today” view to get a comprehensive overview of your daily tasks and projects with a single glance. The functionality of iCloud’s calendar is intuitive and closely resembles that of Google Calendar, making it a favored choice among users.

However, there is one drawback to consider with this app: Similar to other Apple products, it may experience a loss of functionality when used on non-Apple devices. Therefore, while this calendar app remains a solid choice, it is particularly well-suited for teams that exclusively utilize Apple products.

Apple’s iCloud Calendar Pricing

Apple’s iCloud Calendar is part of the iCloud service offered by Apple. The pricing for iCloud Calendar depends on the storage plan you choose. Here are the available storage options and corresponding prices:

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Calendar

Calendar is a highly adaptable calendar solution designed to meet the needs of today’s fast-paced and globally dispersed teams. Leveraging the power of machine learning, Calendar offers intelligent suggestions for optimal meeting times, locations, and formats. It simplifies collaboration and connectivity for global teams by seamlessly handling availability across different time zones. Moreover, Calendar’s advanced algorithms intelligently categorize project meetings, enabling a deeper understanding of the relationships between your plans and the individuals involved. Through gentle follow-ups, Calendar ensures prompt RSVPs from all participants, streamlining the confirmation process.

Whether your organization has 50 or 50,000 employees, getting everyone on board is effortless. By connecting your company domain to Calendar, your entire organization will be automatically included in your Enterprise plan, making implementation a breeze. Calendar goes beyond basic scheduling functionality by automatically attaching meeting transcriptions to your meeting details, fostering information sharing and collaboration across the entire team. Additionally, with Calendar Analytics, you gain insights into the time invested in specific meetings or locations, allowing you to track and analyze how you allocate your time and who receives your attention and focus.

Calendar Pricing

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Teamup

Teamup simplifies organizing, scheduling, and communication for groups through its shared calendar feature, offering both free and paid plans. It provides a live demo and a three-day trial, allowing teams to evaluate its suitability firsthand. Calendars are color-coded and can be securely shared with team members using a unique URL.

Teamup stands out as a dedicated solution for group coordination, making it an excellent choice for managing meeting rooms, coordinating deliveries and outcalls, scheduling diverse teams, and handling various team-related tasks. Notably, Teamup is trusted and utilized even by NASA.

Teamup Pricing

TimeTree

TimeTree stands out as a highly inclusive shared calendar app, catering not only to couples but also to friends, families, and small teams. It offers a convenient way to organize various aspects of your life and effortlessly stay connected with your closest circles. With TimeTree, you can conveniently manage your living room calendar, work calendar, and social calendar, all in one place. Its interactive features enable seamless sharing, note-taking, and commenting, facilitating easy communication about upcoming events. Experience the convenience of having your entire schedule at your fingertips with TimeTree.

TimeTree also offers a task management system that allows users to create and manage to-do lists, set deadlines and reminders, and track progress towards completing tasks. It is the best calendar app for a group of people for sharing tasks and other notes.

TimeTree Pricing

TimeTree is Free to use. Its premium version cost just 4.49 USD/month or (44.99 USD/annual).

Toggl Plan

Toggl Plan (earlier called Teamweek) is a shared calendar app made to help teams work better together. It has many useful tools like team timelines, different zoom levels, project roadmaps, and a shared timeline for everyone. It’s great for both small and big teams to plan and manage their work easily.

The free plan works well if your team has up to five people and you can use it on your phone too. Paid plans allow up to 10 people and add extra features like project roadmaps and a yearly calendar view.

Toggl Plan is more than just a calendar — it helps you plan projects, manage tasks, and schedule work visually. It makes communication and teamwork easier, so everyone knows what’s going on in the project.

Toggl Plan Pricing

Fantastical Calendar

Fantastical is a smart and easy-to-use shared calendar app. It looks nice and works well on both computers and phones. It has a built-in agenda view that helps you keep track of daily tasks. When someone finishes a task, everyone on the team can see it right away.

Fantastical fits easily with other apps and works smoothly on different devices. It has helpful features like a today widget, handoff support (so you can switch devices easily), and an event tool that lets you create events using other apps.

You can use the basic version for free, and there’s also an enterprise version with extra features for a monthly fee.

Fantastical Pricing

Conclusion

Finding the right shared calendar app is crucial for businesses and teams looking to enhance productivity, streamline communication, and effectively manage schedules. Throughout this blog, we have explored some of the best shared calendar apps available, each offering unique features and benefits.

Ultimately, the best shared calendar app will depend on the unique requirements and preferences of your team or organization. Consider factors such as integration capabilities, customization options, collaboration features, and pricing when making your decision. Whichever shared calendar app you choose, leveraging its functionalities will undoubtedly help you streamline operations, enhance productivity, and foster effective teamwork.

FAQs

What are some free shared calendar app for business?

Some of the best shared calendar app includes:

• Google Calendar
• Calendly
• Microsoft’s Outlook Calendar
• Asana
• Apple’s iCloud Calendar
• Calendar
• Teamup

Can 2 people share the same calendar?

Yes, two people can share the same calendar, allowing them to collaborate, schedule events, and stay synchronized in real-time.

What features should I look for in a calendar app?

When choosing a calendar app, consider features such as task management, reminders, schedule view options, integration with other apps and services, and customization options.

Can I customize the appearance of my calendar?

Yes, many calendar apps offer customization options, including color coding, schedule view options, and background themes.

Are shared calendar apps compatible with different devices?

Yes, most shared calendar apps are designed to be compatible with various devices, including smartphones, tablets, and computers.

Can shared calendar apps handle time zone differences?

Yes, several shared calendar apps are designed to handle time zone differences effectively. They can automatically adjust event times based on the time zone of each participant, making it easier to schedule meetings and collaborate with colleagues in different regions.

Can shared calendar apps be used for personal as well as professional purposes?

Yes, shared calendar apps can be used for both personal and professional purposes.

Which are the free shared calendar app for iPhone and android?

Here’s a list of free shared calendar apps for iPhone and Android:

• Google Calendar
• TimeTree
• Microsoft Outlook Calendar
• Teamup Calendar